6 NATIONS – WALES V ENGLAND

22nd - 24th February

Principality Stadium, Cardiff

Rugby’s greatest championship – The NatWest 6 Nations – is coming to Cardiff on Saturday 23rd February 2019. There is nothing like the Red Dragon and when it comes calling, for this is one of the most passionate rivalries to experience whilst entertaining friends, family or clients.

Future Inn Cardiff is situated right in the heart of Cardiff Bay with easy access to Cardiff City centre & its surrounding landmarks and attractions, it is also conveniently located with access to major roads to the M4 and public transport connections. The hotel boasts spacious, air conditioned en-suite bedrooms equipped with all modern convenient amenities you would expect of a quality upscale hotel, along with complimentary car parking.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • 2 Nights’ accommodation at the Future Inn Cardiff Bay with breakfast (based on twin occupancy*).
  • Car parking available at the Future Inn Hotel.
  • Reserved category 2 match ticket or better.

*Unless otherwise contracted.

Further Information

22/02/2019
Guest arrival.
From 14:00 Hotel check-in. Please quote the names previously submitted to Imperial on your rooming list.
– Evening at leisure.
23/02/2019
Match day.
– Imperial help desk will be available for hosts to collect their match tickets upon receipt of their unique match ticket voucher.
16:45 Kick off: Wales v England.
Final whistle All guests depart. Evening spent at guests leisure.
24/02/2019
Day of departure.
Prior to 12:00 Noon Hotel Check-out.
– Please ensure you allow adequate time to check out. It’s a very busy weekend for the hotel & check out will take longer than normal.
– Two nights’ accommodation with breakfast has been paid for, anything above this needs to be settled by you prior to departure.

6 NATIONS 2018 – FRANCE vs ENGLAND

DATES TBC

FRANCE vs ENGLAND - STADE DE FRANCE

England travel to France as they strive to defend their 6 Nations crown. This exclusive package offers a truly authentic rugby experience. Support the team in one of the world’s greatest stadiums – Stade de France. Away from the rugby enjoy all that this great city has to offer from the Eiffel Tower to Note Dame.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Eurostar ticket from London St Pancras
  • Two nights stay at the Marriott Rive Gauche Hotel
  • Official match ticket (issued in a minimum of pairs

Further Information

23/02/18
– Day of UK morning Departure. Guests are invited to check in at London St Pancras Eurostar no later than 45 minutes prior to departure.
– Eurostar standard class departs London St Pancras.
– Arrive Gare du Nord. On arrival please make yourself known to the ICE representative. Guests are asked to congregate for the short walk to the awaiting coaches for the transfer to the Marriott Rive Gauche Hotel; 17 Boulevard Saint Jacques 75014. Hotel check-in is from 15:00.
24/02/18
– Match Day! Ticket collection will take place in the hotel lobby. Guests are invited to make their own way to the Stade de France (93216 Saint-Denis, France) for kick off at 21:00 (TBC).
25/02/18
– Day of Paris Departure. Guests must check out before 12:00 and pay for ALL extras at the hotel before the coach transfer to Gare du Nord.
– Eurostar standard class train departs Gare du Nord to arrive in London St Pancras. All guests depart.

Please note: All timings quoted are local: France is 1+ Hour ahead of the UK.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation, including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware. Please see here for more information https://www.gov.uk/foreign-travel advice/france.

Transfers
It is imperative that guests arrive on time for station/hotel transfers during the event. ICE regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements at their own expense. Should you not be utilising any part of your journey please notify the Event Operations Department in writing. This is especially pertinent to Eurostar, if you do not show on the outbound journey your inbound may be cancelled.

Smart casual is best advice. Rugby shirts are permitted - please feel free to wear your team colours with pride. Sportswear, trainers & ripped jeans are not permitted.

Security
It is important to note that, due to increased security within the stadium, suitcases and large holdalls will not be permitted in the stadium and there is no left luggage facility. Please remember that no glass or metal containers of any type, such as bottles and cans are allowed into the stadium.

Rooming List
Imperial Corporate Events is contractually obliged to provide the hotel with all guests full names well in advance of arrival. Therefore the attached grid must be completed & returned for all passengers no later than Friday 5th January 2018 to g.west@imperial.events. Please make every endeavour to provide us with the correct information as it appears in your guests passport i.e. Stephen not Steve. Any late entries will regretfully lead to passengers being cancelled off the event without consultation.

Final Event Information & Eurostar tickets
Is dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the RM. Should you wish for your packs to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event – hayley@imperial.events who will confirm receipt once actioned. Due to security, final packs will only be sent to addresses in Great Britain.

Match Tickets
These will need to be collected during your stay in resort. Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the stadium. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

6 NATIONS 2018 – ITALY VS ENGLAND

Saturday February 3, 2018 - Monday February 5, 2018

Stadio Olimpico, Rome, Italy

We are pleased to offer a superb 2-night weekend travel package to Rome for the RBS 6 Nations match between Italy & England. Reserved match tickets are included within the Stadio Olimpico, which has proven itself as one of the best atmosphere stadiums on the RBS 6 Nations circuit. This package is ideal for the corporate client looking to entertain guests at what is now an unmissable overseas rugby fixture.

The NH Roma Leonardo da Vinci is within walking distance to St Peter’s Square and the Basilica, while Via Cola di Rienzo, one of Rome’s best shopping streets, is just outside. The hotel restaurant is known throughout Rome for its minimalist design and excellent cooking.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return economy class flights from a London airport to Rome.*
  • Return airport to hotel transfers.
  • 2 Nights accommodation at the 4* NH Roma Leonardo Da Vinci Hotel with breakfast, based on twin occupancy.**
  • Reserved match ticket.***
  • ATOL protection & levy included.

*Baggage Allowance: Standard Airline baggage allowances and restrictions will apply.
**Please note hotel ratings are as per the individual hotel. This may not always reflect the same standard as the current UK hotel rating system. Kindly note, items of personal consumption are not included.

Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change. All timings quoted are local.

Further Information

03/02/18
Day of UK Departure. Check-in opens at a London airport.
– Economy class flight departs a London airport for Rome.
– Arrive Rome. Once disembarked from the aircraft please clear baggage reclaim, customs and passport control and proceed immediately through arrivals to be greeted by our local in-resort representative for your hotel coach transfer to the NH Roma Leonardo Da Vinci Hotel: Via da Gracchi, 324.00192 Roma.
From 15:00 Hotel check-in.Upon arrival at the NH Roma Leonardo Da Vinci Hotel please quote the names submitted to ICE on your passport manifest and rooming grid to reception. Rest of the day spent at leisure and 1st nights’ accommodation.
04/02/18
Match Day. Kick off! Italy v England at 15:00 (TBC).
05/02/18
Day of Rome Departure.
Prior to 12:00 Noon Hotel check-out. Please ensure you allow adequate time to check out. It’s a very busy weekend for the hotel & check out will take longer than normal. Two nights accommodation with breakfast has been paid for, anything above this needs to be settled by you prior to departure. Please refer to your final event itinerary for your designated return coach transfer time.
– Check-in opens at Rome Airport.
– Economy class flight departs Rome Airport for a London airport.
– Arrive at a London airport. All guests depart.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas & travel insurance are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware.
Transfers
Kindly note stadium transfers are not included. It is imperative that guests arrive on time for return airport/hotel transfers during the event. Imperial Corporate Events regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements to the airport or hotel at their own expense.If you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg if the outbound leg is classified as a ‘No Show’.
Match Tickets
Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the Stadium. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

There is no strict dress code for this event. The best advice would be to dress for comfort and the climate.

 

 

Passenger Flight Manifest & Rooming List
Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travelers prior to departure. Therefore the attached grid must be completed & returned for all passengers no later than 8 weeks prior to your contracted event date to eventoperations@imperial.events Please make every endeavor to provide us with the correct information as it appears in your guests passport i.e. Stephen not Steve. Any late entries will regretfully lead to passengers being cancelled off the event without consultation. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. This can often be an expensive exercise, so please make every endeavour to provide us with the correct information.
Event accreditation
Is dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the RM. Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event – hayley@imperial.events who will confirm receipt once actioned. Due to security, final packs will only be sent to addresses in Great Britain.

6 NATIONS 2018 – ENGLAND VS IRELAND

Saturday March 17, 2018

South Stand Hospitality Package, Twickenham Stadium

The South Stand offers a truly authentic rugby hospitality experience. Enjoy the sights, smells and sounds of rugby in action when you arrive. Hear the voices of players echo in the corridors as you pass artistic 3D displays of scrums frozen in play. This popular venue is a favourite with passionate rugby fans. Your South Stand seats are located just a short walk away, where you can enjoy the exceptional rugby experience that Twickenham is famous for.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Official hospitality match ticket (issued in a minimum of pairs).*
  • Private tables for 10 or 12 guests, with smaller groups accommodated on a shared basis
  • A welcoming glass of champagne available upon arrival.
  • Four course set luncheon served with specially selected wine.
  • Post match savoury selection.
  • Selected complimentary bar of beer, wine & soft drinks (mainline spirits & champagne available on request by the glass) pre-match and 60 minutes postmatch.
  • Pre match guest speaker (in restaurants with more than 100 guests).
  • Souvenir programme per guest.
  • Ref links available upon request.
  • Experienced event staff in attendance throughout the day.

*Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the ground. Tickets are issued in a minimum of pairs and will be allocated as close together as possible within the Stadium. This does not affect your dining arrangement.

Please Note: Drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. Twickenham Stadium has a behavioural management policy and to help provide all clients with an outstanding experience; clients deemed to be intoxicated will not be served alcohol and will be asked to leave the facility.

Further Information

11:30
Guests are invited to make their way to their allocated South Stand facility as indicated on their hospitality laminate. Entry to the South Stand is via the two Rugby House entrances off Whitton Road. Upon arrival a welcoming glass of champagne is served and the selected complimentary bar opens.
12:45
Four course set lunch is served with selected wines.
15:00
TBC Kick off England v Ireland.
15:40
Half time. Please note there is no access to your facility during half time.
FINAL WHISTLE
At the final whistle post match savouries are served back in your facility with a selected complimentary bar.
– Selected complimentary bar closes.
– Facility closes and all guests depart.

Entry process at Twickenham Stadium
Please be advised turnstiles have now been installed at Twickenham Stadium; therefore all patrons attending must be in receipt of their match ticket prior to arrival, in order to gain access into the stadium and their designated hospitality facility. For those hospitality guests attending within the South Stand, mobile scanners will now also be in operation at the Rugby House entrance off Whitton Road. Please note during peak times it may take slightly longer to gain entry and we thank you in advance for your patience.

Twickenham Stadium
Smoking is only permitted on the outer concourse at ground level. It is important to note that, due to increased security within the stadium, suitcases and large holdalls will not be permitted in the stadium and there is no left luggage facility. Please remember that no glass or metal containers of any type, such as bottles and cans are allowed into the stadium.

Parking at Twickenham is very limited. There WILL be traffic congestion and road closures prior to and after the match. There is a frequent train service between London Waterloo and Twickenham Station which is only a 10 minute walk from the stadium. A shuttle bus service runs between Richmond Station/Twickenham.

Smart casual is best advice. Rugby shirts are permitted - please feel free to wear your team colours with pride. Sportswear, trainers & ripped jeans are not permitted.

Security
It is important to note that, due to increased security within the stadium, suitcases and large holdalls will not be permitted in the stadium and there is no left luggage facility. Please remember that no glass or metal containers of any type, such as bottles and cans are allowed into the stadium.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to k.burbage@imperial.events. The deadline for this information is three weeks prior to the contracted date.

Event accreditation
Your final event accreditation including match tickets will be dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm by return of email once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Imperial Corporate Events

Imperial Corporate Events