Dubai World Cup – Shangri-La Hotel

March 2018

Shangri-la Hotel & Gallery Hospitality At Meydan Racecourse

The premier equestrian event pays tribute to the Arabian love affair with horses & is also one of the UAE’s biggest social & sporting events. Taking place at the iconic Meydan Racecourse, it is the richest day of racing with a combined purse of $30 million. The day features 9 group 1/2 races, highlighted by the $10m DWC. Festivities end with a magnificent closing ceremony with fireworks & concert (past artists include Kyle & Janet Jackson).

In the heart of Dubai a modern oasis arises. This 5*hotel is only 5 mins from the Burj Khalifa fountains. Guests are spoilt for choice when it comes to sophisticated dining & bar options to suit all tastes (8). Use the shuttle & visit Dubai Mall, Zero Gravity or beach. Relax in the spa or sip cocktails & party at Ikandy on the hotels rooftop.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return economy scheduled direct flight with Emirates from London Heathrow (LHR) Airport to Dubai International (DXB).
  • Return airport/hotel coach transfers.
  • 4 night’s reserved Superior room with twin occupancy accommodation at the 5 star Shangri-la hotel Dubai with outstanding buffet breakfast.
  • The Gallery package* includes a non-reserved seated ticket for the Dubai World Cup at Meydan Racecourse, casual sweet and savoury Afternoon Tea on arrival, followed by hot and cold dinner options all served buffet style, selected standard alcoholic house beverages & soft drinks.
  • Imperial Event Staff present for the duration of the event.
  • ATOL protected.

* Guests have the flexibility to enjoy their food either inside with the comfort of air conditioning at banquet style tables or outside in their seat (unreserved).

Further Information

28.03.18
Day of UK departure. Kindly remind your guests that their passports WILL be required upon airport check-in.
– Guests are invited to arrive at LHR for check-in.
09:05 Flight EK8 departs LHR for DXB (non stop).
19:10 Flight arrives at Dubai (DXB). Proceed to awaiting coaches for the group transfer to the hotel
– Hotel check-in and 1st nights’ accommodation.
29.03.18
ICE help-desk and Meydan hospitality accreditation collection. 2nd nights accommodation.
30.03.18
ICE help-desk. 3rd nights accommodation.
31.03.18
14:00 Meydan hospitality gates open.
21:30 Closing presentation display.
22:00 Concert commences.
00:30 Close.
– 4th and final nights accommodation.
01.04.18
Day of Dubai departure.
– Group coach transfer to Dubai Airport (DXB) from hotel.
14:15 Flight EK3 departs DXB for LHR (non stop).
18:40 Flight lands LHR and all guests depart airport.

Hospitality guests should dress smartly. Men should wear lounge suits or their national dress. Women are expected to wear elegant race day attire or national dress and they are encouraged to wear hats. Jeans, T-shirts, trainers or sneakers, flip flops, combat trousers and shorts are strictly prohibited in all the hospitality areas.

Betting
If you fancy a flutter, please remember gambling is illegal in the UAE although Dubai hosts the richest horse race in the world. Betting is slightly different to most countries in the world as racegoers are not allowed to have a bet at the track as it is against the laws of the UAE. This means that race fans travelling to the Meydan track should place their bets by downloading an APP, using an online bookmaker, or at a bookmakers shop beforehand.
Loyalty Members
Skyward/Personal Air Miles etc. cannot be used against an Imperial Group booking.

Qatar Prix de l’Arc de Triomphe – 2 Night Paris Hotel Package

Saturday September 30, 2017 - Monday October 2, 2017

Chantilly Racecourse

Over the years, the Qatar Prix de l’Arc de Triomphe has earned a reputation as the world’s greatest horse race. Traditionally run at Longchamp, the Qatar Prix de l’Arc de Triomphe brings together the world’s most talented thoroughbreds.

In 2017, for one more year only, the best racing stables from all over the globe will measure up to one another on the hallowed Chantilly turf. The capital of the art of equestrianism, Chantilly stands out thanks to its majestic chateau & world-renowned Grandes Ecuries. The estate’s racecourse boasts one of the world’s most stunning courses, which covers a distance of 1.5 miles.

Please note the information is provided on a provisional basis, package content & timings are sublect to change. All times quoted are local.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return standard class Eurostar from London St Pancras International to Paris Gare du Nord train station
  • 2 nights’ accommodation on a twin standard room and breakfast basis.
  • Return station/hotel coaches transfers.
  • Return hotel/racecourse coach transfers.
  • Admission to Chantilly Racecourse & hospitality facility.
  • Private tables of ten guests (smaller groups will be accommodated on a shared basis).
  • A welcoming champagne reception upon arrival.
  • Selected complimentary bar of selected beers, wines & soft drinks.*
  • Set four course leisurely luncheon.**
  • Television monitors & race sheet available.
  • French betting facilities available.

*Spirits are not included in this package. Standard French spirits are subject to availability & can be requested on the day.
**Kindly note that the French service is a relaxed and leisurely experience.

Further Information

30/09/2017
Eurostar standard class check-in at St Pancras International Train Station.
– Eurostar departs London St Pancras.
– Eurostar arrives at Paris Gare du Nord Train Station.Guests congregate for the short walk to the awaiting coaches for your transfer. Should you wish to opt out of this generic coach transfer please advise the Imperial Event staff.
– Upon arrival at the hotel you may have the opportunity to check in or drop your bags should your party wish to start exploring immediately. Please quote the names submitted to Imperial on your rooming list at the hotel reception along with your passport.
– Hotel check in.
– Remainder of the day spent at leisure & 1st night’s accommodation.
01/10/2017
After breakfast, please make yourselves known to the Imperial representation in the hotel lobby ready for the coach transfer.
– Coach departs hotel to Chantilly racecourse. Kindly note, if you or your guests will not be taking the transfer & choose to make your own way to and/or from the racecourse, please let our representatives know.
– Upon arrival please have your pesage e-ticket ready for inspection at the gates and quote the company name used at time of booking when entering the hospitality facility. You will then be showed to your table for the day.
– A welcoming champagne reception is served upon arrival. Followed by selected complimentary bar (excluding spirits).
– Set four course leisurely lunch service commences.
16:05
Qatar Prix de l’Arc de Triomphe 2017.
18:15
Complimentary bar closes at the start of the last race. Guests are invited to make their way back to the awaiting coach.
– Coach departs promptly for your hotel. Evening at your leisure and final nights accommodation.
02/10/2017
Day of Paris Eurostar departure.
– After breakfast, guests are invited to check out of the hotel. You must pay for ALL your incidentals upon check-out.
– Coach departs the hotel for Paris Gare du Nord Train Station.
– Eurostar departs Paris Gare du Nord Train Station.
– Eurostar arrives at London St Pancras International. All guests depart.

Eurostar Check-In
At least 30 minutes or up to 75 minutes before your scheduled departure. Check in will close strictly 30 minutes before departure. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware.

Please note food & beverage is not included on the Eurostar, any items ordered will be charged to you on consumption.
Transfers
It is imperative that guests arrive on time for all transfers during the event. Imperial Corporate Events regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements to the destination at their own expense.
Chantuilly Racecourse Address
Avenue de la Plaine des Aigles, 60500 Chantilly, France.

Please note that the dress code is smart and that gentleman should wear a collar and tie. Betting: There is a French betting booth adjacent to the restaurant, connected by a corridor. French betting is very different so please familiarise yourself prior to the event to ensure you get the most out of the experience. Racing newspapers and programmes can be purchased from the kiosks near the main entrance.

Code of Conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted onto the Eurostar or into the racecourse and will be ejected by security without recompense.

Rooming List
ICE is contractually obliged to provide the hotel with guest details for all travellers well in advance of departure. Therefore the attached grid must be completed & returned for all passengers traveling by eight weeks priorto the contracted event date to: eventoperations@imperial.events. Please make every endeavour to provide us with the correct information as it appears in your guests passports. Name changes or spelling alterations will be charged to you at the standard rate at the time of amendment, if at all feasible.
Event accreditation
Is dispatched approximately a week prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events who will confirm once actioned by return of email. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

Dubai World Cup – Atlantis The Palm

DATES TBC

Wednesday March 28, 2018 - Saturday April 1, 2017

Atlantis The Palm & Meydan Racecourse

The region’s premier equestrian event pays tribute to the Arabian love affair with horses & is one of the UAE’s biggest social events. Taking place on the last Saturday of March at the iconic Meydan Racecourse, it is the richest day of racing in the world with a combined purse of $30. The day features 9 group1/2 races, highlighted by the $10m DWC. Festivities end with the magnificent show & concert with past artists including Kyle Minogue, Janet Jackson and in 2017 the Australian star Sia.

At this 5* resort designed for absolute luxury. you will find each room is beautifully designed for absolute comfort & unparalleled luxury, complete with spectacular views of the azure waters of the Arabian Sea, or across the beach & over the iconic Palm & magnificent Dubai skyline.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return economy scheduled direct flight with Emirates from LHR to DXB.
  • Return airport/hotel private transfers with an Atlantis car.*
  • 4 night’s reserved 1 Bedroom Terrace Suite (double/twin) occupancy accommodation at the 5 star Atlantis, The Palm hotel Dubai with outstanding buffet breakfast.
  • Terrace Suites include all day Imperial Club access in addition to ‘Indulge, Play, Unwind & Connect’ benefits.
  • The Gallery package** includes a non-reserved seated ticket for the Dubai World Cup at Meydan Racecourse, Afternoon Tea, Gourmet hot cold dinner snacks, selected standard house beverages & soft drinks.
  • Return group coach transfers from Meydan Racecourse to Atlantis, The Palm.
  • Imperial Event Staff present for the duration of the event & ATOL protected.

* 1 car per suite/> 2 guests only.
** Guests have the flexibility to enjoy their food either inside with the comfort of air conditioning or outside in their unreserved seat.

Further Information

28.03.18
Day of UK departure. Kindly remind your guests that their passports WILL be required upon airport check-in & the return leg in Dubai (DXB). Online check in is NOT available pre-event due to the group nature of Imperials bookings. Group/block seating has been requested with Emirates for all our flights. Should you have any specific seating preferences it is suggested that you arrive as early as possible with your guests to aid the Emirates check-in staff.
06:10 Guests are invited to arrive at LHR T3 for check-in.
09:10 Flight EK8 departs LHR for DXB.
20:00 Flight arrives at Dubai (DXB). Proceed to awaiting coaches for the transfer to the Atlantis, The Palm (41km/43mins approx) – Hotel check-in and 1st nights’ accommodation.
29.03.18
ICE help-desk – times to be confirmed on welcome letter. Day & night at leisure.
30.03.18
ICE help-desk – times to be confirmed on welcome letter.Day & night at leisure.
31.03.18
14:00 Meydan hospitality gates open.
21:30 Closing presentation display.
22:00 Concert commences.
00:30 Close.
– Group coach transfer to Atlantis, The Palm
01.04.18
Day of Dubai departure. You must pay for ALL your incidentals at the hotel before your transfer to Dubai International Airport.
10:15 Coach transfer to Dubai Airport (DXB) from hotel.
14:15 Flight EK3 departs DXB for LHR.
18:40 Flight lands LHR T3 & guests depart airport.

Emirates Checked Baggage
Economy class passengers can take a bag total not exceeding 30kg, Even if guests choose to exceed their luggage allowance (at an additional cost) each item must not exceed 32kg. Any bags carried in addition to your free checked baggage allowance will incur an extra bag charge.
Emirates Cabin Baggage
Economy Class passengers are permitted one piece of carry-on baggage, either a handbag or laptop bag, that may not exceed 22 x 15 x 8 inches (55 x 38 x 20cm) and must weigh no more than 15lb (7kg). Your bag must fit into the bag gauge which is available at the check-in area. Guests must be able to lift the bag into the overhead locker unaided. Please also note that restrictions relating to the size and number of bags allowed through security remain in place for all air travellers departing a UK airport.
Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. It is imperative that guests arrive on time for all transfers during the event. We regret to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements to the destination at their own expense. Please note: If you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg if the outbound leg is classified as a ‘no show’. Online check-in is not available for group bookings in advance of travel.

Distance from Atlantis to Meydan: 31.9km.

Guests entering the various hospitality areas should be dress modesty and respectively. Men should wear lounge suits or their national dress. Women are expected to wear elegant race day attire or national dress and they are encouraged to wear hats. Jeans, T-shirts, trainers or sneakers, flip-flop, combat trousers and shorts are strictly prohibited in all the hospitality areas.

Access to Imperial Club Lounge and Benefits. As a premium Club Suite guest of Atlantis, receive the VIP treatment to make your stay in Atlantis much more special.

  • Choose to have your breakfast in the exclusive Imperial Club Lounge, or in Saffron or Kaleidoscope, between 0700-1100 daily
  • Relax in the Imperial Club Lounge for a splendid afternoon tea from 1430–1630 with a selection of light snacks
  • Enjoy an evening drink served with delicious canapés in the Imperial Club Lounge between 1700–1900
  • Plan your holiday itinerary with the Imperial Club Concierge team, dedicated to meet your every need

If you fancy a flutter, please remember gambling is illegal in the UAE although Dubai hosts the richest horse race in the world. Betting is slightly different to most countries in the world as racegoers are not allowed to have a bet at the track as it is against the laws of the UAE. This means that race fans travelling to the Meydan track should place their bets by downloading an APP, using an online bookmaker, or at a bookmakers shop beforehand.

Passenger Flight Manifest Grid
Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. The attached grid must be completed & returned for all passengers travelling no later than 12 weeks prior to the contracted event date to: k.burbage@imperial.events.

Please make every endeavour to provide us with the correct information as it appears in your guests passport. Late name submissions and changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation. NO CHANGES are possible after the flight is ticketed.
Event accreditation
Your event accreditation will be dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with Royal Mail. Grandstand accreditation strictly cannot be replaced under any circumstances.
Change of address
If you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm by return of e-mail once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain.

Imperial Corporate Events

Imperial Corporate Events