F1 Austrian GP – 3 Night Travel Package

Friday July 7, 2017 - Monday July 10, 2017

Imperial Riding School Renaissance Vienna Hotel, Vienna

This polished hotel, in a former military riding school dating from 1850, is a 2-minute walk from Wien train station and 2.4 km from the museums in the Museums quarter. Featuring modern-chic decor, the stylish rooms have free Wi-Fi, flat-screens and minibars. There’s an elegant restaurant, a tavern-style option and a lobby bar, plus a seasonal BBQ. Other amenities include a sauna and a steam room, as well as an indoor pool and a fitness room. The hotel is a Marriott owned property.

The Red Bull Ring is a breath-taking alpine venue, once home to the daunting Osterreichring, is the spiritual home of motor racing in Austria and has played host to many dramatic races. Fans visiting the circuit can expect to experience wonderful views of the action, with video walls located opposite all grandstands.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flights with British Airways (BA) from London Heathrow (LHR) to Vienna Airport (VIE).
  • Return airport to hotel transfers.
  • 3 Nights accommodation at the 4* Imperial Riding School Renaissance Vienna Hotel with daily breakfast, based on rooms with twin occupancy.*
  • Informal welcome drinks reception on Friday evening.
  • Return hotel/circuit transfers for Saturday & Sunday.
  • Weekend Grandstand ticket – issued in a minimum of pairs.**
  • ATOL protection & levy included.

*Please note hotel ratings are as per the individual hotel. This may not always reflect the same standard as the current UK hotel rating system.
**For larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets will be allocated as close together as possible and a minimum of pairs.

Further Information

07/07/17
Day of UK Departure. Kindly remind your guests that their passports WILL be required upon airport check-in & the return leg in Vienna. Online check in is NOT available pre-event due to the group nature of Imperials bookings. Should you have any specific seating preferences it is suggested that you arrive as early as possible with your guests to aid the check-in staff.
08:05 Guests are invited to arrive at London Heathrow Terminal 3 for check-in.
10:05 Economy class British Airways direct flight BA700 departs London Heathrow Airport for Vienna Airport.
13:25 Flight arrives at Vienna Airport. Once disembarked from the aircraft, guests are to make their way through arrivals for their transfer to Imperial Riding School Renaissance Vienna Hotel. The distance to the hotel is approx 18.6km.
From 15:00 Hotel check in. Kindly note a bag drop will be available as hotel check in is published from 15:00.
– Informal welcome drinks reception within the hotel.
08/07/17
Qualifying Day. Coach transfer to the circuit from your hotel.
14:00 Qualifying race commences.
– Return coach transfer to your hotel.
09/07/17
Race Day. Coach transfer to the circuit from your hotel.
14:00 The Austrian Grand Prix 2017 commences.
– Return coach transfer to your hotel.
10/07/17
Day of Departure.
Prior to 12:00 Hotel check out. You must pay for all of your extras prior to your group coach transfer to the airport.
13:40 Check-in opens at Vienna Airport. Please check departure times in resort for your return airport transfer time.
15:40 Economy class British Airways direct flight BA703 departs Vienna Airport for London Heathrow.
17:10 Arrive at London Heathrow Terminal 3. All guests depart.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including a valid passport, travel insurance and any necessary visas to gain entry to the country are in place prior to departure. It can often take some time to obtain a passport or visa therefore you should apply well in advance. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. Imperial will have no liability to you or any member of your party abroad without the correct travel documentation and you are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. If you are unsure please double check on https://www.gov.uk/foreign-travel-advice/Austria.
Transfers
It is imperative that guests arrive on time for all airport/hotel/circuit transfers during the event. Imperial regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements at their own expense. Should you not be utilising any part of your journey please notify Event Operations in writing, this is especially pertinent for flights. It is standard practice for the carrier to cancel the inbound leg if the outbound is a no show. Kindly note, personal air miles etc cannot be used against an Imperial Group booking.

The information on this sheet is designed on a provisional basis only. Package content and timings are subject to change. All timings quoted are local.

No strict dress code. Dress for comfort and the climate.

Passenger Flight Manifest & Rooming List
Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. The attached grid must be completed & returned for all passengers within 24 hours of booking the contracted event date to: eventoperations@imperial.events. Safe receipt of this completed grid will be sent by return of e-mail.

Please make every endeavour to provide us with the correct information as it appears in your guests passport i.e. Stephen not Steve. Late name submissions and changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation. NO CHANGES are possible after the flight is ticketed.
Travel Documentation
Your event accreditation including your Grand Prix tickets will be dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with Royal Mail. Grandstand accreditation strictly cannot be replaced under any circumstances.
Change of address
If you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm by return of e-mail once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain.

Imperial Corporate Events

Imperial Corporate Events