F1 Spanish GP – Hilton

10th - 13th May

Hilton Diagonal Mar Barcelona

The Spanish Grand Prix is one of the greatest annual events in Catalonia, taking place each May in Montmelo just outside Barcelona. For a heavy weekend of purring engines, chequered flags and podium finishes a weekend of formula 1 is hard to beat. Located in the heart of Barcelona’s financial district, approximately 25 minutes from BCN.

These fantastic seats in Tribune ‘A’ offer a direct view of drivers charging down the main straight before braking hard for the right-hander at Turn 1, as well as great views of cars racing past through Turns 2 and 3. Along with the advantage of a giant viewing screen.

The Hilton Diagonal Mar Barcelona hotel offers bright and spacious guest rooms, deluxe rooms and unique relaxation rooms featuring distinct rest, refresh, relax and work zones including bathrooms with hydro-spa.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return economy class direct flights from a London airport to Barcelona (BCN).
  • Return airport to hotel group coach transfers.
  • 3 Nights accommodation at the 4 star Hilton Diagonal Mar, Barcelona Hotel with breakfast, based on rooms with twin occupancy (unless otherwise contracted).
  • Informal welcome drinks reception on Friday evening.
  • Return hotel/circuit group coach transfers for Saturday & Sunday.
  • Weekend Grandstand ‘A’ ticket – issued in a minimum of pairs.
  • ATOL protection & levy included.

Further Information

10/05/19
Day of UK Departure. Kindly remind your guests that their passports WILL be required upon airport check-in & the return leg in Barcelona (BCN). Online check in is NOT available pre-event due to the group nature of Imperials bookings.
TBC Flight departs a London airport for Barcelona (BCN).
TBC Arrive in Barcelona. Once disembarked from the aircraft proceed immediately through the arrival hall where you will be greeted for your group coach transfer to the hotel.
From 16:00 Hotel check-in. Day spent at guests leisure.
18:30 – 20:00 Informal welcome drinks reception takes place within the hotel.
11/05/19
Qualifying Day. Group coach transfer to the Circuit de Barcelona, Catalunya.
15:00 FORMULA 1 QUALIFYING COMMENCES.
12/05/19
Race Day. Group coach transfer to the Circuit de Barcelona,
Catalunya.
15:10 FORMULA 1 RACE COMMENCES (66 Laps or 120 Mins).
13/05/19
Day of Departure. You must pay for ALL your incidentals at the hotel before your group coach transfer to BCN. Please check departure times in resort for your return airport transfer time.
TBC Flight departs Barcelona for a London airport.
TBC Arrive at a London airport.

This is an outdoor event, where the grandstand is uncovered, therefore please take into consideration the climate and dress for the weather.

F1 Belgian GP – Radisson Blu Royal Hotel

23rd - 26th August

Circuit de Spa Francorchamps

Located in the heart of the European Capital, Radisson Blu Royal Hotel is breath taking. Stylish rooms are complemented by delicious on-site dining options & fitness facilities to ensure a relaxing stay. Proud recipient of 2 Michelin stars, the Sea Grill serves serves heavenly delicacies in an elegant atmosphere, a favourite among Brussels restaurants. Featuring a postmodernist façade that includes a beautiful light filled atrium & glass dome, the hotel is simply stunning.

Famous for its unpredictable driving conditions, Spa Francorchamps is one of the most challenging race tracks in the world due to its fast, hilly and twisty nature. Your Grandstand is located on the final part of the straight just before notorious the Eau-Rouge corner, one of the most legendary spots in the Belgian Grand Prix!

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return standard class Eurostar London St Pancras direct to Brussels Midi (issued in a minimum of pairs).
  • Return Eurostar/hotel group coach transfers.
  • 3 nights accommodation in the 4 star Radisson Blu Royal Hotel Brussels with continental breakfast buffet based on twin occupancy in standard room.
  • Informal welcoming drinks reception on Friday evening.
  • Return hotel/circuit coach transfers on Qualifying and Race Day.
  • Weekend SILVER 2 Francorchamps Grandstand Ticket (issued in a minimum of pairs).
  • ICE Ear plugs, ICE lanyard and clear ticket wallet.
  • ATOL protection.

Further Information

24/08/18
Day of UK departure.
– Eurostar standard class check-in opens at London St Pancras for your train to Brussels Midi Station. You are advised to check-in a minimum of 60 minutes before train departure to allow time for increased security procedures.
– Eurostar departs London St Pancras.
– Your expected train arrives in Brussels Midi Station. Coach transfer to Radisson Blu Royal Hotel Brussels.
From 15:00 Advertised hotel check in. Please quote the guest names previously submitted to ICE on your rooming list.
25/08/18
Coach transfer to the circuit from hotel.
– Informal evening welcome drinks reception.
25/08/18
Coach transfer to the circuit from hotel.
15:00 Qualifying.
– Return coach transfer from the circuit to hotel.
– Evening at leisure.
26/08/18
Coach transfer to the circuit from hotel.
15:10 Formula 1 Belgian Grand Prix 2019.
– Return coach transfer from the circuit to hotel.
27/08/18
Hotel check out prior to noon. Coach transfer to Eurostar Brussels Midi Station.
– Eurostar standard class check-in opens.
– Eurostar depart Brussels Midi.
– Arrive at London St Pancras & all guests depart.

The Grand Prix is a rain and shine event, therefore please dress accordingly for these conditions and comfort.

F1 Italian GP – Palace Hotel

6th - 9th September

Palace Hotel, Lake Como

Situated in an Art Nouveau palace, The Palace Hotel is set in beautifully kept landscaped gardens on the shore of Lake Como offering classically furnished guest rooms boasting views of the old town and splendid lake. Relax in the most exclusive terrace of the city, Garden Bar Ceccato, enjoying the incomparable view of the sunset over the lake accompanied with live music & sample the excellent Italian & Mediterranean cuisine at the elegant Antica Dorsena Restaurant.

Since 1922 the Italian GP has always played at the Autodromo Nazionale Monza, with the exception of 1937 (Livorno), 1947 (Milan), 1948 (Turin) and 1980 (Imola). Here competed the greatest motor racing drivers, this has been achieved the speed record that since 1991 has made it the fastest circuit of the story also known as “Temple of Speed”.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return British Airways economy flights from London Heathrow (LHR) airport to Milan Linate (LIN) airport.
  • Return airport to hotel group transfers by coach.
  • 3 nights’ 4 star accommodation in a classic room at The Palace Hotel with breakfast (based on twin occupancy).
  • Welcome drinks reception on Friday evening.
  • Return hotel to circuit group coach transfer for both qualifying & race day (Saturday & Sunday).
  • Covered 26B Grandstand tickets for both qualifying & race day.*
  • Ear plugs per guest.
  • ATOL Protection.

Further Information

06/09/19
Day of UK Departure. Check in at LHR airport.
10:30 British Airways economy class flight departs for LIN airport.
13:30 Arrive at LIN. Group coach transfer to The Palace Hotel.
14:00 Advertised hotel check in. Evening drinks reception & 1st nights’ accommodation.
07/09/19
Qualifying Day. Return coach transfer to the circuit from your hotel.
15:00 Qualifying race commences.
– Evening at leisure & 2nd nights’ accommodation.
08/09/19
Race Day. Return coach transfer to the circuit from your hotel.
15:10 2019 Italian Grand Prix commences.
– Evening at leisure & final nights’ accommodation.
09/09/19
Day of Departure.
11:00 Advertised hotel check-out. You must pay for all your extras prior to your departure.
– Please be in place at the front of the hotel for your return coach transfer to the airport.
14:15 British Airways economy class flight departs from LIN airport.
15:15 Arrive at LHR airport. All guests depart.

F1 Austrian GP – 3 Night Travel Package

Friday July 7, 2017 - Monday July 10, 2017

Imperial Riding School Renaissance Vienna Hotel, Vienna

This polished hotel, in a former military riding school dating from 1850, is a 2-minute walk from Wien train station and 2.4 km from the museums in the Museums quarter. Featuring modern-chic decor, the stylish rooms have free Wi-Fi, flat-screens and minibars. There’s an elegant restaurant, a tavern-style option and a lobby bar, plus a seasonal BBQ. Other amenities include a sauna and a steam room, as well as an indoor pool and a fitness room. The hotel is a Marriott owned property.

The Red Bull Ring is a breath-taking alpine venue, once home to the daunting Osterreichring, is the spiritual home of motor racing in Austria and has played host to many dramatic races. Fans visiting the circuit can expect to experience wonderful views of the action, with video walls located opposite all grandstands.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flights with British Airways (BA) from London Heathrow (LHR) to Vienna Airport (VIE).
  • Return airport to hotel transfers.
  • 3 Nights accommodation at the 4* Imperial Riding School Renaissance Vienna Hotel with daily breakfast, based on rooms with twin occupancy.*
  • Informal welcome drinks reception on Friday evening.
  • Return hotel/circuit transfers for Saturday & Sunday.
  • Weekend Grandstand ticket – issued in a minimum of pairs.**
  • ATOL protection & levy included.

*Please note hotel ratings are as per the individual hotel. This may not always reflect the same standard as the current UK hotel rating system.
**For larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets will be allocated as close together as possible and a minimum of pairs.

Further Information

07/07/17
Day of UK Departure. Kindly remind your guests that their passports WILL be required upon airport check-in & the return leg in Vienna. Online check in is NOT available pre-event due to the group nature of Imperials bookings. Should you have any specific seating preferences it is suggested that you arrive as early as possible with your guests to aid the check-in staff.
08:05 Guests are invited to arrive at London Heathrow Terminal 3 for check-in.
10:05 Economy class British Airways direct flight BA700 departs London Heathrow Airport for Vienna Airport.
13:25 Flight arrives at Vienna Airport. Once disembarked from the aircraft, guests are to make their way through arrivals for their transfer to Imperial Riding School Renaissance Vienna Hotel. The distance to the hotel is approx 18.6km.
From 15:00 Hotel check in. Kindly note a bag drop will be available as hotel check in is published from 15:00.
– Informal welcome drinks reception within the hotel.
08/07/17
Qualifying Day. Coach transfer to the circuit from your hotel.
14:00 Qualifying race commences.
– Return coach transfer to your hotel.
09/07/17
Race Day. Coach transfer to the circuit from your hotel.
14:00 The Austrian Grand Prix 2017 commences.
– Return coach transfer to your hotel.
10/07/17
Day of Departure.
Prior to 12:00 Hotel check out. You must pay for all of your extras prior to your group coach transfer to the airport.
13:40 Check-in opens at Vienna Airport. Please check departure times in resort for your return airport transfer time.
15:40 Economy class British Airways direct flight BA703 departs Vienna Airport for London Heathrow.
17:10 Arrive at London Heathrow Terminal 3. All guests depart.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including a valid passport, travel insurance and any necessary visas to gain entry to the country are in place prior to departure. It can often take some time to obtain a passport or visa therefore you should apply well in advance. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. Imperial will have no liability to you or any member of your party abroad without the correct travel documentation and you are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. If you are unsure please double check on https://www.gov.uk/foreign-travel-advice/Austria.
Transfers
It is imperative that guests arrive on time for all airport/hotel/circuit transfers during the event. Imperial regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements at their own expense. Should you not be utilising any part of your journey please notify Event Operations in writing, this is especially pertinent for flights. It is standard practice for the carrier to cancel the inbound leg if the outbound is a no show. Kindly note, personal air miles etc cannot be used against an Imperial Group booking.

The information on this sheet is designed on a provisional basis only. Package content and timings are subject to change. All timings quoted are local.

No strict dress code. Dress for comfort and the climate.

Passenger Flight Manifest & Rooming List
Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. The attached grid must be completed & returned for all passengers within 24 hours of booking the contracted event date to: eventoperations@imperial.events. Safe receipt of this completed grid will be sent by return of e-mail.

Please make every endeavour to provide us with the correct information as it appears in your guests passport i.e. Stephen not Steve. Late name submissions and changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation. NO CHANGES are possible after the flight is ticketed.
Travel Documentation
Your event accreditation including your Grand Prix tickets will be dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with Royal Mail. Grandstand accreditation strictly cannot be replaced under any circumstances.
Change of address
If you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm by return of e-mail once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain.

F1 HUNGARIAN GP – 3 NIGHT TRAVEL PACKAGE

FRIDAY JUNE 23, 2016 - SUNDAY JUNE 25, 2017

Friday July 28, 2017 - Monday July 31, 2017

Mamaison Hotel Andrassy, Budapest & Hungaroring Circuit.

Welcome to Mamaison Hotel Andrassy Budapest. This upscale boutique hotel is located in the historic Andrássy Avenue, also known as the Champs Élysées of Budapest and a UNESCO World Heritage site. You’ll enjoy being a 5 minute walk away from Heroes’ Square and about 3km from the popular Váci Boulevard with its many shops and restaurants. In the nearby surrounds, the Széchenyi thermal baths are the perfect place to relax. Our quality accommodation, remaining faithful to the Bauhaus style, spoils you with free Wi-Fi, 68 stylish rooms and suites, modern comforts, gourmet breakfast, a restaurant and lounge.

The Hungaroring is 1 of the most complicated driving tracks in the F1 calendar and is guaranteed to be a spectacular. This travel package is a must for any F1 fan!

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flights with Ryanair from a London Stansted (STN) to Budapest Airport (BUD).
  • Return airport to hotel group coach transfers.
  • 3 nights’ accommodation at the 4* Mamaison Hotel Andrassy, Budapest in a standard room with breakfast, based on twin occupancy.
  • Weekend Gold 4 grandstand ticket – issued in a minimum of pairs.
  • Return hotel to circuit group coach transfers on qualifying & race day only (Saturday/Sunday).
  • ATOL protection.

Further Information

28/07/17
UK Day of Departure.
08:30 Economy class Ryanair flight departs STN for BUD.
11:55 Flight arrives at BUD. Group coach transfer to Mamaison Hotel Andrassy: Andrássy út 111, H-1063 Budapest.
From 15:00 Hotel check in. Kindly note a bag drop will be available as hotel check-in is advertised from 15:00. Day & evening at leisure.
29/07/17
F1 Magyar Nagydij Qualifying day. Return group coach transfer from hotel to the circuit.
30/07/17
F1 Magyar Nagydij Race Day.Return group coach transfer from hotel to the circuit.
31/07/17
Budapest Day of Departure.
Prior to 12:00 Noon Hotel Check-out. You must pay for all your extras prior to the group return coach departing for BUD.
15:35 Economy class Ryanair flight departs BUD for STN.
17:10 Flight arrives at STN. All guests depart.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware: https://www.gov.uk/foreign-traveladvice/ hungary.
Flights
Imperial Corporate Events regrets to inform you that should guests arrive late for any of the scheduled flights or transfers, they will be asked to make their own travel arrangements at their own expense. If you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg as the outbound leg is classified as a ‘No Show’.
Baggage
Standard airline restrictions will apply. 1 piece of hold luggage per person with a maximum weight of 15KG.

Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change. All timings quoted are local.

There is no strict dress code. Please dress for comfort and climate

GP Tickets
Due to high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible. Please dress for comfort and climate.
Behaviour
Please note drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. The airline, hotel & circuit with ICE support has a behavioural management policy & to help provide all clients with an outstanding experience; clients deemed intoxicated will not be permitted entry or boarding & will be ejected by security without recompense.

Passenger Flight Manifest Grid
We are contractually obliged to provide the carrier with passport details for all travellers well in advance of departure prior to a deadline set by the airline. Therefore the attached grid must be completed & returned within 24 hours of the booking to: eventoperations@imperial.events. Please make every endeavour to provide us with the correct information as it appears in your guests passport. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to being cancelled off the event without consultation.
Event accreditation including GP tickets
is dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the RM.
Change of Address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event at hayley@imperial.events who will confirm receipt once actioned. Due to security, final packs will only be sent to addresses in Great Britain.GP Tickets strictly cannot be replaced under any circumstances.

Imperial Corporate Events

Imperial Corporate Events