F1 Spanish GP – Hilton

Friday May 11, 2018 - Monday May 14, 2018

Hilton Diagonal Mar Barcelona

The Spanish Grand Prix is one of the greatest annual events in Catalonia, taking place each May in Montmelo just outside Barcelona. For a heady weekend of purring engines, chequered flags, podium finishes and, of course the F1 paddock girls, a weekend of formula 1 is hard to beat!

Enjoy a location in the heart of Barcelona’s financial district, approximately 25 minutes from BCN. The Hilton Diagonal Mar Barcelona hotel offers bright and spacious guest rooms, deluxe rooms and unique relaxation rooms featuring distinct rest, refresh, relax and work zones including bathrooms with hydro-spa.

Enjoy an invitation to the Saturday Night Gala Dinner including drinks reception, canapés, 3 course set dinner with wine & driver appearances which last year included Mika Hakinnen & Fernando Alonso.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return economy class direct flights from London Gatwick to Barcelona.
  • Return airport to hotel group coach transfers.
  • 3 Nights accommodation at the 4* Hilton Diagonal Mar, Barcelona Hotel with
    breakfast, based on rooms with twin occupancy.*
  • Informal welcome drinks event Friday evening.
  • Return hotel/circuit group coach transfers for Saturday & Sunday.
  • Weekend Grandstand ticket – issued in a minimum of pairs**
  • Invitation to the Saturday Night Gala Dinner.
  • ATOL protection & levy included.
  • ICE representative present throughout.

*Please note hotel ratings are as per the individual hotel. This may not always reflect the same standard as the current UK hotel rating system. Kindly note, items of personal consumption are not included.
** For larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets will be allocated as close together as possible.

Further Information

11/05/18
Day of UK Departure. Kindly remind your guests that their passports WILL be required upon airport check-in & the return leg in Barcelona (BCN). Online check in is NOT available pre-event due to the group nature of Imperials bookings.
TBC Flight departs London Gatwick for Barcelona.
TBC Arrive in Barcelona. Once disembarked from the aircraft proceed immediately through the arrival hall where you will be greeted by ICE for your group coach transfer to the hotel.
From 16:00 Hotel check-in. Day & evening spent at guests leisure.
18:30 Informal welcome drinks event takes place within the hotel.
12/05/18
Qualifying Day. Group coach transfer to the Circuit de Barcelona, Catalunya.
– Saturday Night Gala Dinner.
13/05/18
Race Day. Group coach transfer to the circuit.
14:00 The Spanish Grand Prix 2018 commences.
14/05/18
Day of Departure. You must pay for ALL your incidentals at the hotel before your group coach transfer to BCN.
TBC Flight departs Barcelona for London Gatwick
TBC Arrive at London Gatwick. All guests depart.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware. Please see here for more information please visit: https://www.gov.uk/foreign-travel-advice/spain.
Transfers
It is imperative that guests arrive on time for return airport/hotel/circuit transfers during the event. ICE regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements at their own expense. Should you not be utilising any part of your journey please notify ICE in writing, this is especially pertinent for flights. If you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg as the outbound leg is classified as a ‘No Show’.

This is an outdoor event, where the grandstand is uncovered, therefore please take into consideration the climate and dress for the weather.

Passenger Flight Manifest Grid
ICE is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. The attached grid must be completed & returned for all passengers travelling no later than 8 weeks prior to the contracted event date to: eventoperations@imperial.events. Safe receipt of this completed grid will be sent by return of e-mail. Please make every endeavour to provide us with the correct information as it appears in your guests passport. Late name submissions, changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation. NO CHANGES are possible after the flight is ticketed.
Change of Address
If you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than 2 weeks prior to the event to hayley@imperial.events who will confirm safe receipt once actioned. Due to security reasons accreditation will only be sent to addresses within Great Britain.

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