Thursday October 19, 2017 - Monday October 23, 2017

4 Night Travel Package – Holiday Inn Austin Midtown

Circuit of The Americas is a world-class destination for performance, education and business. It is the first purpose-built Grand Prix facility in the United States designed for any and all classes of racing, from motor power to human power, and is home to the Formula 1 United States Grand Prix.

The Circuit is the only FIA-certified Grade 1 track in the United States, and one of only 26 Grade 1-certified Motorsports facilities in the world. The 20-turn, counter clockwise track, construction of which began in January 2011, draws inspiration from the best circuits around the world, as well as taking advantage of the site’s natural topography to include dramatic elevation changes of up to 40 metres.

The hotel is located minutes from the State Capitol, University of Texas and Sixth Street, close to all that makes Austin unique and just four miles from Memorial Stadium and the Frank Erwin Centre and close to all the Longhorns action. You can relax at Lady Bird Lake or Zilker Park, both less than eight miles from the hotel’s central Austin, TX location. Entertainment is never far away in the “Live Music Capital of the World” because you can find live performances every day, just about any time of day or night, at the venues, cafes and nightclubs near the hotel’s address. You are invited to unwind in the 24-hour Fitness Centre with TVs, enjoy a beverage and sandwich in our new Lobby Bar and Bistro. Now featuring a sundries shop for snacks or any accessories you may have left at home. (more…)


•Return economy scheduled flight with British Airways from London Heathrow Airport to Austin*.
•Return airport/ hotel coach transfers.
•4 night’s accommodation with breakfast (standard room with twin occupancy) in the Holiday Inn Austin Midtown hotel.
•Welcoming drinks reception.
•Return circuit/hotel coach transfer for both qualifying & race day.
•Qualifying & race day grandstand tickets (GP tickets are issued in a minimum of pairs).
•ATOL protected.
•Ticket lanyard & earplugs are provided.

*Flight: Economy class. Standard airline baggage allowance and restriction will apply.

Further Information

Thursday 22nd October – Day of UK Departure

Guests are advised to arrive approximately three hours prior to the flight departs for check in at London Heathrow Airport.

11:55: Flight BA 191 departs for Austin.

16:05: Flight BA 191 lands Austin. Once disembarked from the aircraft, guests are to make their way through arrivals for their coach transfer to Holiday Inn Austin Midtown hotel. Please make yourself known to our onsite representatives in the arrivals hall.

From 15:00: Hotel check-in.

Drinks reception & evening at leisure.

Friday 23rd October

Day at leisure.

Saturday 24th October – Qualifying Day

Coach transfer from hotel to Circuit of the Americas. Please check departure times in resort.

10:00-11:00: Practice race 3.

13:00-14:00: Qualifying race commences.

Return to your allocated coach for return transfer back to hotel as previously confirmed.

Sunday 25th October – Race Day

Coach transfer from hotel to Circuit of the Americas Please check departure times in resort.

14:00-16:00: The US Grand Prix 2015 commences.

Return to your allocated coach for return transfer back to hotel.

Monday 26th October  – Day of US Departure

Before 12:00: Hotel check out.

Coach transfer to Austin. Please check departure times in resort.

19:15: Flight BA 190 departs Austin to London Heathrow Airport.

Tuesday 27th October – Day of UK Arrival

09:15: Flight lands & all guests depart.


Transfers: It is imperative that guests arrive on time for all transfers during the event. Imperial Corporate Events regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements to the destination at their own expense. Should you not be utilising any part of your journey please notify the Event Operations Department in writing, this is especially pertinent for flights.

There is no strict dress code for this event. The best advice would be to dress for comfort and the climate. Please be mindful of the weather and type of event and dress accordingly.

Passenger Flight Manifest & Rooming List: Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travelers prior to departure. Therefore the attached grid must be completed & returned for all passengers well in advance of travel (minimum of 8 weeks) to Event Operations: EventOperations@imperial.events. Please make every endeavor to provide us with the correct information as it appears in your guests passport i.e. Stephen not Steve. Any late entries will regretfully lead to passengers being cancelled off the event without consultation. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. This can often be an expensive exercise, so please make every endeavour to provide us with the correct information.

Travel Documentation: It is the responsibility of the host & their individual guests to ensure any relevant travel documentation & ESTA’s including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware.

GP Tickets: Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

Event accreditation: Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to h.bent@imperial.events. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

On the trip: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.


Imperial Corporate Events

Imperial Corporate Events