11:00 Gates open.

Guests are invited to make their way to the Ascot Pavilion,

A glass of champagne to be served upon arrival.

Selected complimentary bar opens.

From 12:00 Four course lunch to be served.

14:05 First race commences.

14:40 Second race.

15:15 Third race.

15:30 Afternoon tea of sandwiches and a scone to be served.

15:50 Fourth race.

16:25 Fifth race.

17:00 Sixth race.

17:35 Last race of the day.

18:05 Bar closes 30 minutes after the start of the last race.

Restaurant closes and all guests depart.

*Should you be arriving by limousine, minibus or coach, please advise your driver that those vehicles can be parked Free of Charge in CAR PARK 6 ONLY. Car parks open at 9:00 and close at 21:00

Disabled Parking: Dedicated parking facilities are available for disabled customers displaying a Blue Badge. Customers are advised to pre-book their car parking space.

Premier Admission Ladies should dress as for a smart occasion. Gentlemen are required to wear a jacket with a collared shirt and tie. Trainers are not allowed. Children aged 17 and under should adhere to the Premier Admission dress code; however this does not apply to very young children. Please note that fancy dress, novelty and branded or promotional clothing is not permitted within Premier Admission.

Ticket Definition: Premier Admission For enhanced views of the racing, Premier Admission provides exclusive access to the best facilities, on Level 4 of the Grandstand. Along with access to the Grandstand Admission area, Premier Admission racegoers also have exclusive access to lawns in front of the Winning Post on premier race days.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to your contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than ten days prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

11.00 Gates open.

11.00 Morning coffee is served.

Complimentary bar of selected beer, wine and soft drinks opens.

12.15 Three course seated luncheon is served.

First race.

Feature race.

Last race.

Bar closes 30 minutes after the start of the final race.

All guests depart.

Disabled Parking: Dedicated parking facilities are available for disabled customers displaying a Blue Badge. Customers are advised to pre-book their car parking space.

*Should you be arriving by limousine, minibus or coach, please advise your driver that those vehicles can be parked Free of Charge in CAR PARK 6 ONLY. Car parks open at 9:00 and close at 21:00. Coach drivers can obtain a free Grandstand Admission ticket on production of their PCV or PSV licence and their work docket to any Ascot Ticket Office.

Ladies should dress as for a smart occasion. Gentlemen are required to wear a jacket with a collared shirt and tie. Trainers are not allowed. Children aged 17 and under should adhere to the premier admission dress code; however this does not apply to very young children. Please note that fancy dress, novelty and branded or promotional clothing is not permitted within Premier Admission.

Premier admission – Ticket Definition: Our exclusive fourth floor offers, for many, the quintessential Ascot experience. With seated balconies overlooking both the Parade Ring and track, racegoers have unsurpassed views of the action before during and after each race. A captivating environment to watch the spectacle unfold, guests will enjoy a selection of elegant bars and dining options. In addition, a private trackside viewing lawn by the Winning Post is reserved for Premier Admission guests at the King George Saturday, Shergar Cup and British Champions Day. At the Shergar Cup, Premier Admission guests also have a priority period to secure stage-side viewing of the after racing music concert.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@break-the-ice.co.uk. The deadline for this information is 3 weeks prior to the event.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately to h.bent@break-the-ice.co.uk. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

15:00 Gates open. Guests are invited to make their way to the Panoramic Restaurant, located on level 6 at the west end of the grandstand.

Welcoming glass of champagne and canapés on arrival.

Complimentary bar of selected beer, wine, mainline spirits & soft drinks opens.

From 17:30 Four course lunch to be served.

17:35 First Race.

20:15 Last Race.

20:45 Bar closes 30 minutes after the last race.

Facility closes and all guests depart.

Disabled Parking: Dedicated parking facilities are available for disabled customers displaying a Blue Badge. Customers are advised to pre-book their car parking space.

Premier Admission Ladies should dress as for a smart occasion. Gentlemen are required to wear a jacket with a collared shirt and tie. Trainers are not allowed. Children aged 17 and under should adhere to the Premier Admission dress code; however this does not apply to very young children. Please note that fancy dress, novelty and branded or promotional clothing is not permitted within Premier Admission.

Ticket Definition: Premier Admission For enhanced views of the racing, Premier Admission provides exclusive access to the best facilities, on Level 4 of the Grandstand. Along with access to the Grandstand Admission area, Premier Admission racegoers also have exclusive access to lawns in front of the Winning Post on premier race days.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@break-the-ice.co.uk. The deadline for this information is prior to three weeks prior to the event date.

Event accreditation: Is dispatched approximately a week prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than ten days prior to the event to h.bent@break-the-ice.co.uk.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

10:30 Ascot Racecourse opens.
11:00 Champagne reception & selected complimentary bar opens.
12:00 Four course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Royal Ascot traditional afternoon tea is available.
17:35 Final race commences.
18:05 Selected complimentary bar closes (or 30 minutes after the start of
the final race).
18:00 Guests depart the facility for singing around the Bandstand.
21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there
may be delays, so please leave plenty of time to get into the venue.

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorways.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

We suggest you arrange to meet your guests in the hospitality facility.

10:30 Ascot Racecourse opens.
11:00 Welcoming Prosecco reception & selected complimentary bar opens.
12:00 Three course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Royal Ascot traditional afternoon tea is available.
17:35 Final race commences.
18:05 Selected complimentary bar closes (or 30 minutes after the start of
the final race).
– Guests depart the facility for singing around the Bandstand.
21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there may be delays, so please leave plenty of time to get into the venue.

Location: If you prefer to have the first view of the horses as they prepare to race, the Old Paddock Restaurant overlooks the Pre-Parade Ring and Saddling Boxes and is a short stroll from the Parade Ring and track. Whilst you cannot see the horses running from your table within The Old Paddock you have access to a viewing balcony overlooking the pre-parade ring.

 Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50-minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorway.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance. Guests in this area do not have access to the upper levels of the grandstand

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – EventOperations@break-theice.co.uk.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

We suggest you arrange to meet your guests in the hospitality facility.

10:30      Gates open.

       Guests are invited to make their way to the Parade Ring Restaurant.

A glass of vintage champagne to be served upon arrival accompanied by petit déjeuner canapés.

From 12:00 Five course a la carte luncheon to be served.

14:00      Royal procession.

14:30      First race commences.

15:30      Afternoon tea designed by Claire Clark MBE and rosé champagne.

17:00      Last race of the day. 

Selected complimentary bar closes 30 minutes after the start of the last race.

Facility closes. All guests depart for traditional singing around the bandstand.

Ladies are kindly reminded that formal day wear is a requirement in the Royal Enclosure, defined as follows: Dresses and skirts should be of modest length defined as falling just above the knee or longer; Dresses and tops should have straps of one inch or greater; Jackets and pashminas may be worn but dresses and tops underneath should still comply with the Royal Enclosure dress code; Trouser suits are welcome. They should be of full length and of matching material and colour; Hats should be worn; a headpiece which has a base of 4 inches (10cm) or more in diameter is acceptable as an alternative to a hat. Ladies are kindly asked to note the following: Strapless, off the shoulder, halter neck, spaghetti straps and dresses with a strap of less than one inch (2.5cm) are not permitted; Midriffs must be covered; Fascinators are no longer permitted in the Royal Enclosure; neither are headpieces which do not have a base covering a sufficient area of the head (4 inches / 10cm). Gentlemen are kindly reminded that it is a requirement to wear either black or grey morning dress which must include: A waistcoat and tie (no cravats); and a black or grey top hat; and black shoes. A gentleman may remove his top hat within a restaurant, a private box, a private club or that facility’s terrace, balcony or garden. Hats may also be removed within any enclosed external seating area within the Royal Enclosure Garden. The customisation of top hats (with, for example, coloured ribbons or bands) is not permitted in the Royal Enclosure.

Royal Enclosure Ticket Definition: With access to exclusive viewing areas and facilities on the course – both in the Grandstand and by the Winning Post – Royal Enclosure badgeholders may also sit and relax with friends in the Royal Enclosure Garden.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

 

10:30
Ascot Racecourse opens.
11:00
Welcoming Champagne drinks reception & selected complimentary bar opens.
12:00
Three course set luncheon is served with wine.
14:00
Royal Procession.
14:30
First race.
15:30
Royal Ascot traditional afternoon tea is available.
17:35
Final race commences.
18:05
Selected complimentary bar closes (or 30 minutes after the start of the final race).
– Guests depart the facility for singing around the Bandstand.
21:00
Car park closes.

Please Note
Due to increased security measures at the racecourse entrances there may be delays, so please leave plenty of time to get into the venue.

Parking
If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. If you do not submit the form before the specified deadline your passes will not be pre ordered and your driver will need to drop off your guests and come back to pick up later that day.
Queen Anne Dress Code
Queen Anne Enclosure Dress code: Ladies within the Queen Anne Enclosure are encouraged to dress in a manner as befits a formal occasion and are kindly asked to take note of the following: Ladies are required to wear formal daywear including a hat, headpiece or fascinator at all times. Trousers are permitted but must be full length. Shorts and strapless or sheer strap dresses/ tops are not permitted and midriffs must be covered. Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the dress code. Gentlemen are required to wear matching suit with shirt and tie.

Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will NOT BE TOLERATED. Imperial Corporate Events, in conjunction with all the third parties we work with, has a behavioural management policy & legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand, strapless or sheer strap dresses and tops are not permitted, trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted), Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code, midriffs must be covered and shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events The deadline for this information is three weeks before the event date.
Event accreditation
Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket

10:30 Ascot Racecourse opens.
11:00 Welcoming glass of Champagne & selected complimentary bar opens.
12:00 Four course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Deluxe Royal Ascot afternoon tea is available.
17:35 Final race commences.
18:00 Singing round the Bandstand commences.
19:00 Private box bars close and vacated by 20:00.
21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there
may be delays, so please leave plenty of time to get into the venue.

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London.Located close to the M3, M4, M40 & M25 motorways.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted

As host you can encourage a Royal Enclosure Dress Code; however it is not compulsory to access your Box via the Grandstand Admission access routes in the East end of the stand. Ladies and Gentlemen not complying with the Royal Enclosure Dress Code will be unable to transit through the Royal Enclosure areas in the grandstand to gain access to their box.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre- Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the boxes in the west end of the stand without Royal Enclosure Accreditation.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is 3 weeks prior to the event.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately to hayley@imperial.events. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

10:30 Racecourse opens.

11:00 Guests are invited to make their way to the Sandringham Restaurant.

11:00  Prosecco drinks reception is served.

12:30  Three Course Luncheon is served.

14:00 Royal Procession.

14:30 First race commences.

15:30  Royal Ascot Traditional Afternoon tea is served.

17:35 Final Race Commences .

18:05 Bar closes 30 minutes after the start of the last official race. Facility closes. All guests depart for traditional singing around the bandstand.

21:00 Car Park Closes

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorways.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. If you do not submit the form before the specified
deadline your passes will not be pre-ordered and your driver will need to drop off your guests and come back to pick up later that day.

Queen Anne Dress Code: Queen Anne Enclosure Dress code: Ladies within the Queen Anne Enclosure are encouraged to dress in a manner as befits a formal occasion and are kindly asked to take note of the following: Ladies are required to wear formal daywear including a hat, headpiece or fascinator at all times. Trousers are permitted but must be full length. Shorts and strapless or sheer strap dresses/ tops are not permitted and midriffs must be covered. Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the dress code. Gentlemen are required to wear a matching suit with a shirt and tie.

Please note: Drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will NOT BE TOLERATED. Imperial Corporate Events, in conjunction with all the third parties we work with, has a behavioural management policy & legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events.. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

We suggest you arrange to meet your guests in the hospitality facility.

10:30 Ascot Racecourse opens.
11:00 Welcoming Champagne reception & selected complimentary bar opens.
12:00 Four course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Deluxe Royal Ascot afternoon tea is available.
17:35 Final race commences.
18:05 Selected complimentary bar closes (or 30 minutes after the start of the final race).
18:00 Guests depart the facility for singing around the Bandstand.
21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there may be delays, so please leave plenty of time to get into the venue.

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorways.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – EventOperations@break-the-ice.co.uk.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

10:30 Racecourse opens.

11:00 Guests are invited to make their way to the Trackside Restaurant,

11:00 A welcoming glass of champagne is served.

12:30  Five Course luncheon is served with wine.

14:00 Royal Procession.

14:30 First race commences.

15:30 Delux Royal Ascot  afternoon tea and champagne is served.

17:00 Final race of the day.

18:00 Bar closes 30 minutes after the start of the last race.

Facility closes. All guests depart for traditional singing around the bandstand.

Ladies are kindly reminded that formal day wear is a requirement in the Royal Enclosure, defined as follows: Dresses and skirts should be of modest length defined as falling just above the knee or longer; Dresses and tops should have straps of one inch or greater; Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Royal Enclosure dress code; Trouser suits are welcome. They should be of full length and of matching material and colour; Hats should be worn; a headpiece which has a base of 4 inches (10cm) or more in diameter is acceptable as an alternative to a hat. Ladies are kindly asked to note the following: Strapless, off the shoulder, halter neck, spaghetti straps and dresses with a strap of less than one inch (2.5cm) are not permitted; Midriffs must be covered; Fascinators are no longer permitted in the Royal Enclosure; neither are headpieces which do not have a base covering a sufficient area of the head (4 inches / 10cm). Gentlemen are kindly reminded that it is a requirement to wear either black or grey morning dress which must include: A waistcoat and tie (no cravats); and a black or grey top hat; and black shoes. A gentleman may remove his top hat within a restaurant, a private box, a private club or that facility’s terrace, balcony or garden. Hats may also be removed within any enclosed external seating area within the Royal Enclosure Garden. The customization of top hats (with, for example, coloured ribbons or bands) is not permitted in the Royal Enclosure.

Royal Enclosure Ticket Definition: With access to exclusive viewing areas and facilities on the course – both in the Grandstand and by the Winning Post –Royal Enclosure badge holders may also sit and relax with friends in the Royal Enclosure Garden.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

10:30 Racecourse opens.

11:00 Guests are invited to make their way to the Heath and are welcomed into the Royal Ascot Village.

Welcoming Pimms reception.

11:00 Selected complimentary bar opens consisting of beer, wine and soft drinks.

12:30 Luncheon is available. Celebrity guest speaker.

14:00 Royal procession.

14:30 First race commences.

15:30 Mad Hatters Tea Party afternoon tea is available.

17:00 Last race of the day.

18:00 Selected complimentary bar closes 30 minutes after the start of the last race.

Facility closes. All guests depart for traditional singing around the bandstand.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

10:30 Ascot Racecourse opens.
11:00 Champagne and canapes reception. Selected complimentary bar opens.
12:00 Four course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Deluxe Royal Ascot afternoon tea is available.
17:35 Final race commences.
18:05 Selected complimentary bar closes (or 30 minutes after the start of
the final race).
– Guests depart the facility for singing around the Bandstand.

21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there may be delays, so please leave plenty of time to get into the venue.

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorways.

Ladies are kindly reminded that formal day wear is a requirement in the Royal Enclosure, defined as follows: Hats or headpieces must be worn at all times. Fascinators are not permitted; nor are headpieces which do not have a base covering a sufficient area of the head (4 inches/10cm). Dresses and skirts should be of modest length defined as falling just above the knee or longer. Dresses and tops should have straps of one inch or greater. Strapless, off the shoulder, halter neck and spaghetti straps are not permitted. Jackets and pashminas may be worn but dresses and tops underneath should still comply with the Royal Enclosure dress code. Trouser suits are welcome. They should be of full length and of matching material and colour. Midriffs must be covered. Gentlemen: are kindly reminded that it is a requirement to wear either black or grey morning dress which must include: A waistcoat and tie (no cravats). A black or grey top hat. Black shoes.

Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to g.tyrrell@imperial.events The
deadline for this information is three weeks before the event date.

Event accreditation: Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

11:00 Gates open.
– Guests are invited to make their way to the Panoramic Restaurant, located on level 6 at the west end of the main grandstand.
– A welcoming glass of champagne will be served to your table upon arrival.
– Complimentary bar of selected mainline spirits, beer, wine & soft drinks opens.
12:00 Four course set luncheon to be served.
14:00 First Race Commences.
– Afternoon tea is served.
15:45 Feature Race.
16:55 Last Race commences.
17:25 Selected complimentary bar closes (or 30 minutes after the start of the last race).
– Facility closes and all guests depart.

FROM LONDON AND THE NORTH
M4 Junction 6 onto the A332 Windsor by-pass and follow the signs to Ascot.
FROM THE WEST
M4 Junction 10 to the A329(M) signed to Bracknell and follow the signs to Ascot.
FROM THE SOUTH AND EAST
M3 Junction 3 onto the A332 signed to Bracknell and follow the signs to Ascot.
FROM THE MIDLANDS
M40 southbound, Junction 4. Take the A404 towards the M4 (Junction 8/9). On the M4 head towards Heathrow/London. Leave M4 at Junction 6 and follow the A332 Windsor by-pass to Ascot.
Parking
Should you be arriving by limousine, minibus or coach, please advise your driver that those vehicles can be parked Free of Charge in CAR PARK 6 ONLY. Car parks open at 9:00 and close at 21:00.

Ladies should dress for a smart occasion. Hats or Fascinators are preferred but not mandatory. Gentlemen are required to wear a jacket with a collared shirt and tie. Trainers are not permitted. Children aged 17 and under should adhere to the dress code; however this does not apply to very young children. Please note fancy dress, novelty branded or promotional clothing is not permitted.

Code of conduct
Please note drunkenness, rowdy, disruptive behaviour or intimidating other clients and or staff will not be tolerated. ICE in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into the racecourse or facility and will be ejected by security without recompense.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is Friday 22nd September 2017.
Event accreditation
Is dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will respond once actioned.

Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

10:30 Gates open. Guests are invited to make their way to the On 5 Restaurant, located on Level 5 of the Grandstand.
– A welcoming glass of champagne is served.
– Selected bar of complimentary beers, wines mainline spirits & soft drinks opens.
12:00 Three-course a la carte set luncheon to be served.
13:45 First race commences.
– Afternoon tea is served.
16:25 Last race commences.
16:55 Bar closes 30 minutes after the start of the last race.
– Facility closes and all guests depart.

By Road
FROM LONDON AND THE NORTH – M4 Junction 6 onto the A332 Windsor by-pass and follow the signs to Ascot. FROM THE WEST – M4 Junction 10 to the A329(M) signed to Bracknell and follow the signs to Ascot. FROM THE SOUTH AND EAST – M3 Junction 3 onto the A332 signed to Bracknell and follow the signs to Ascot. FROM THE MIDLANDS – M40 southbound, Junction 4. Take the A404 towards the M4 (Junction 8/9). On the M4 head towards Heathrow/London. Leave M4 at Junction 6 and follow the A332 Windsor by-pass to Ascot.
By Rail
South West Trains also runs a service to Ascot from Reading and London Waterloo. The journey time is 27 minutes from Reading and 52 minutes from Waterloo. Regular services also run from Guildford. The railway station is a seven-minute walk from the racecourse. A Freedom Pass will take you as far as Feltham en-route from London Waterloo.
Parking
Should you be arriving by limousine, minibus or coach, please advise your driver that those vehicles can be parked Free of Charge in CAR PARK 6 ONLY. Car parks open at 9:00 and close at 21:00.

Winning Post Dress Code: A strict dress code will be observed. Ladies should dress for a smart occasion and are encouraged to wear hats.Gentlemen are required to wear a jacket with a collared shirt and tie. Trainers are not permitted. Children aged 17 and under should adhere to the dress code; however this does not apply to very young children. Please note fancy dress, novelty branded or promotional clothing is not permitted.

*Ticket Definition
Located on the west end of the Grandstand’s ground-floor, the Winning Post Enclosure offers guests a private enclave within the heart of the action. With exclusive use of the viewing lawn next to the Winning Post, this is the closest you will get to the final moments of each race.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to Gemma Tyrrell eventoperations@break-the-ice.co.uk The deadline for this information is 3 weeks prior to the event.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than ten days prior to the event to h.bent@break-the-ice.co.uk.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility – Ascot Pavilion (they will require Premier Admission Ticket & Ascot Pavilion swing badge).

10:30 Gates open. Guests are invited to make their way to the Pavilion Restaurant. Upon arrival kindly quote the company name used at the time of booking and you will be shown to your table for the day.
– A welcoming glass of champagne is served.
– Complimentary bar of selected beers, mainline spirits and soft drinks opens.
From 12:00 Four course set luncheon is served with selected wines.
13:45 The first race commences.
15:30 Afternoon tea is served.
16:25 Last race commences.
16:55 Selected complimentary bar closes 30 minutes after the start of the last race.
– Facility closes. All guests depart.

Parking
Please note should you be arriving by limousine, minibus or coach, please advise your driver that those vehicles can be parked Free of Charge in CAR PARK 6 ONLY. Car parks open at 9:00 and close at 21:00. Disabled Parking: Dedicated parking facilities are available for disabled customers displaying a Blue Badge. Customers are advised to pre-book their car parking space.

Winning Post Enclosure Admission Ladies should dress as for a smart occasion, hats or fascinators are preferred but not mandatory. Gentlemen are required to wear a jacket with a collared shirt and tie. Trainers are not allowed. Children aged 17 and under should adhere to the Winning Post Enclosure Admission dress code; however this does not apply to very young children. Fancy dress, novelty and branded or promotional clothing is not permitted.

Code of conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into The Pavilion and will be ejected by security without recompense.
*Ticket Definition
Located on the west end of the Grandstand’s ground-floor, the Winning Post Enclosure offers guests a private enclave within the heart of the action. With exclusive use of the viewing lawn next to the Winning Post, this is the closest you will get to the final moments of each race.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks before your contracted event date.
Event accreditation
Is dispatched approximately 5 to 7 days prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events who will respond once actioned. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.