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London IRB Rugby Sevens

Saturday May 13, 2017

Private Box – Twickenham Stadium

Entertain VIP guests with exclusive rugby hospitality and experience the exhilarating atmosphere of Twickenham on a match day. The tournament is the final part of the IRB Sevens Series, a competition that pits the finest national sevens sides on the planet against each other, across eight different tournaments.

Each nation scores points based on their performances in these competitions until the season ends in May and one team is crowned as the World Series champions.

PROVISIONAL & SAMPLE PACKAGE CONTENT

•Hospitality in an executive box for you and your guests.
•Match seats located directly outside of your box.
•Complimentary bar of selected beers, wines and soft drinks.
•Buffet lunch served in your box.
•Souvenir match programme available.

Further Information

09:00 Guests are invited to make their way to their allocated box as indicated on their ticket.

09:30 Marriot London Sevens match 1 kick off.

11:00 Complimentary bar of selected beers, wines and soft drinks opens.

12:30 Buffet luncheon is available in your box.

18:10 Marriot London Sevens match 18 kick off.

18:30 Final whistle match 18.

19:00 Complimentary bar closes.

19:30 Box closes.

All guests depart.

Travel: Parking in and around Twickenham is very limited. Please note there WILL be traffic congestion and police road closures prior to and after the match. There is a frequent train service between London Waterloo and Twickenham Station which is only a 10 minute walk from the stadium. The District line and London Overground also serve Richmond Station. A frequent shuttle bus service runs between Richmond Station and the Stadium. Cabs can be ordered from Speedy cars on 020 8892 2211 and there is a taxi rank at Richmond Station.

 

No strict dress code in enforced – smart casual is best advice. Rugby shirts are welcomed.

Security: The Rugby Football Union reserves the right to refuse admission to or eject from any Executive Box any person who does not comply with the RFU Ground Rules or these Regulations. All persons entering this Executive box are admitted only subject to these Regulations and the RFU Ground Rules. Entry onto the box shall be deemed to constitute unqualified acceptance of these regulations and the RFU Ground Rules. Under no circumstances may any person convey bottles, cans, canisters, or glasses out of the Executive Box into any corridor or onto any balcony or seated accommodation. This box must be vacated no later than 2 hours after the final whistle. The RFU does not accept liability for loss or damage to personal belongings brought into this Executive Box. Smoking is only permitted on the outer concourse at ground level. It is important to note that, due to increased security within the stadium, suitcases and large holdalls will not be permitted in the stadium and there is no left luggage facility. Please remember that no glass or metal containers of any type, such as bottles and cans are allowed into the stadium.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to your contracted event date.

Event accreditation: Your hospitality passes will be dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to Hayley Bent – h.bent@break-the-ice.co.uk. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Security: For security reasons match tickets will be distributed to the host to sign for during luncheon. Suitcases and large holdalls are not permitted within the stadium and there is no left luggage facility. Please remember no glass or metal containers of any type, such as bottles and cans can be taken out of your suite nor are allowed into the stadium.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

Executive Fine Dining Experience

Date: Subject to Availability

The Executive Chef, accompanied by our trained waiting on staff will arrive at your home with all the ingredients to create and serve you a sumptuous 6-course meal, for 10 guests. The Chef will prepare, cook and serve this mouth-watering cuisine and the supporting staff will even provide the washing up to ensure your experience is completely hassle-free.

PROVISIONAL & SAMPLE PACKAGE CONTENT

Executive Chef.

  • All ingredients for the sumptuous 6 course fine dining experience.
  • All crockery.
  • All cutlery.
  • Waitress service with trained professionals.
  • Minimum of 10 guests.

Kindly note:

Your selected date is subject to availability. We would encourage you to please book early to avoid disappointment.

As you can appreciate weekend dates are very popular.

The fine dining experience does not include any refreshments or alcoholic beverages.

Further Information

Your Desire

MENU A

  • Selection of Canapes
  • Hand Dived Scallops with cauliflower puree, pickled cauliflower & mini onion bhaji
  • Espresso of Curried Butternut Squash Soup
  • Cheshire Rib eye with a wild mushroom & blue cheese crust & caramelized onion potato Lyonnais
  • Hot Chocolate Fondant Pudding with chocolate sauce & vanilla Chantilly cream
  • Selection of Three Local Cheeses with biscuits and chefs homemade chutney

MENU B

  • Selection of Canapes
  • Slow Cooked Belly of Pork with black pudding & whole grain mustard cream
  • Pea & Ham Hock Espresso Soup
  • Roast Cod Loin with tomato, chili & olive sauteed potatoes
  • Pressed Apple Tart, apple purée and flakey puff pastry
  • Baked Camembert served with carrot and celery crudite

MENU C

  • Selection of Canapes
  • Poached Salmon Ballotine, cucumber spaghetti & horseradish cream
  • Espresso of French Onion Soup grilled cheese crouton
  • Pan-fried Seabass, parsley & watercress risotto with a crayfish butter sauce
  • Hot Sticky Toffee Pudding, toffee sauce & chantilly cream
  • Herb Crusted Baked Brie with cranberry chutney

MENU D

  • Selection of Canapes
  • Flaked Free Range Chicken Croquette with celeriac remoulade
  • Winter Vegetable Espresso Soup
  • Roast Best End of Lamb “Moroccan tagine” steamed couscous & apricots
  • White Chocolate and Baileys Creme Brulee
  • Roquefort Blue Cheese with red wine and poached pears, truffle honey and oat biscuits

VEGETARIAN STARTER & MAIN REPLACEMENTS

  • Goats Cheese Croquette with sweet & sour peppers & tomato vinaigrette
  • Wild Mushroom Bruschetta with chive cream, white truffle oil and finished with a soft poached egg
  • Roasted Butternut Squash Risotto with glazed Gorgonzola cheese or Chickpea “Moroccan tagine” roasted peppers and courgettewith steamed couscous

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to h.bent@break-the-ice.co.uk.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

Ascot – King George Weekend – The Ascot Pavilion

Friday July 22, 2017 - Saturday July 23, 2017

The Ascot Pavilion

An Important day in the Flat racing calendar. King George Day features the Group 1 King George VI & Queen Elizabeth Stakes (sponsored by Betfair). As the feature race and highlight of the Betfair Weekend, this race commemorates Her Majesty The Queen’s late parents, and is the European mid-season middle distance championship. Worth £1,000,000, “The King George” is a QIPCO British Champions Series race, and part of the Breeders’ Cup Win and You’re In Scheme.

With sweeping views across the Plaza Lawns towards the Parade Ring and South side of the Grandstand, this notable building, the Pavilion, combines the heritage and elegance of Ascot, offering race goers delicious menus and a lively atmosphere.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Hospitality within the Ascot Pavilion.
  • Exclusive table of 10 with shared tables for smaller groups.
  • A glass of champagne served on arrival.
  • Four course luncheon served with selected wines and Port or brandy with coffee.
  • Afternoon tea consisting of sandwiches and a scone.
  • Complimentary bar throughout the day of selected beer, wine, mainline spirits and soft drinks (excluding champagne) available until 30 minutes after the last race.
  • One car park label per couple for Car Park 1 for standard size vehicles only.*
  • Totepool betting facility.
  • Racecard (one per person).
  • Racing paper available.
  • Ascot television.

Further Information

11:00 Gates open.

Guests are invited to make their way to the Ascot Pavilion,

A glass of champagne to be served upon arrival.

Selected complimentary bar opens.

From 12:00 Four course lunch to be served.

14:05 First race commences.

14:40 Second race.

15:15 Third race.

15:30 Afternoon tea of sandwiches and a scone to be served.

15:50 Fourth race.

16:25 Fifth race.

17:00 Sixth race.

17:35 Last race of the day.

18:05 Bar closes 30 minutes after the start of the last race.

Restaurant closes and all guests depart.

*Should you be arriving by limousine, minibus or coach, please advise your driver that those vehicles can be parked Free of Charge in CAR PARK 6 ONLY. Car parks open at 9:00 and close at 21:00

Disabled Parking: Dedicated parking facilities are available for disabled customers displaying a Blue Badge. Customers are advised to pre-book their car parking space.

Premier Admission Ladies should dress as for a smart occasion. Gentlemen are required to wear a jacket with a collared shirt and tie. Trainers are not allowed. Children aged 17 and under should adhere to the Premier Admission dress code; however this does not apply to very young children. Please note that fancy dress, novelty and branded or promotional clothing is not permitted within Premier Admission.

Ticket Definition: Premier Admission For enhanced views of the racing, Premier Admission provides exclusive access to the best facilities, on Level 4 of the Grandstand. Along with access to the Grandstand Admission area, Premier Admission racegoers also have exclusive access to lawns in front of the Winning Post on premier race days.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to your contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than ten days prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

Ascot – King George Weekend – Private Viewing Box

Friday July 28, 2017 - Saturday July 29, 2017

Private Viewing Box

Enjoy a competitive six-race card, including the John Guest Brown Jack Stakes. This race commemorates the racing legend, who won at no less than seven different Royal Meetings. Also on the card is the Listed Woodcote Stud Valiant Stakes.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Private box hire for 10 or 12 guests.
  • Premier admission tickets.
  • Tea and coffee on arrival.
  • 3 course lunch.
  • Complimentary bar of selected beer, wine and soft drinks.
  • Racecard and racing paper.
  • Car parking*.

Further Information

11.00 Gates open.

11.00 Morning coffee is served.

Complimentary bar of selected beer, wine and soft drinks opens.

12.15 Three course seated luncheon is served.

First race.

Feature race.

Last race.

Bar closes 30 minutes after the start of the final race.

All guests depart.

Disabled Parking: Dedicated parking facilities are available for disabled customers displaying a Blue Badge. Customers are advised to pre-book their car parking space.

*Should you be arriving by limousine, minibus or coach, please advise your driver that those vehicles can be parked Free of Charge in CAR PARK 6 ONLY. Car parks open at 9:00 and close at 21:00. Coach drivers can obtain a free Grandstand Admission ticket on production of their PCV or PSV licence and their work docket to any Ascot Ticket Office.

Ladies should dress as for a smart occasion. Gentlemen are required to wear a jacket with a collared shirt and tie. Trainers are not allowed. Children aged 17 and under should adhere to the premier admission dress code; however this does not apply to very young children. Please note that fancy dress, novelty and branded or promotional clothing is not permitted within Premier Admission.

Premier admission – Ticket Definition: Our exclusive fourth floor offers, for many, the quintessential Ascot experience. With seated balconies overlooking both the Parade Ring and track, racegoers have unsurpassed views of the action before during and after each race. A captivating environment to watch the spectacle unfold, guests will enjoy a selection of elegant bars and dining options. In addition, a private trackside viewing lawn by the Winning Post is reserved for Premier Admission guests at the King George Saturday, Shergar Cup and British Champions Day. At the Shergar Cup, Premier Admission guests also have a priority period to secure stage-side viewing of the after racing music concert.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@break-the-ice.co.uk. The deadline for this information is 3 weeks prior to the event.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately to h.bent@break-the-ice.co.uk. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

May Racenight

Friday May 12-13, 2017 (TBC)

The Panoramic Restaurant

Ascot’s only evening race meeting offers the perfect opportunity to get together with friends, family or colleagues. The evening consists of six competitive races over distances from five furlongs to two miles.

High atop the magnificent Grandstand, under the spectacular state-of-the-art parasol roof, the elegant Panoramic restaurant offers unparalleled views of the racecourse and the beautiful Berkshire countryside beyond. An open space, flooded with natural daylight, there is no better place to witness the spectacle of the racing action at Ascot.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Premier Admission.
  • Reserved table for the event (exclusive tables of 10 & 12, smaller parties will be accommodated on shared tables).
  • A welcoming glass of champagne and canapés on arrival.
  • Four course luncheon.
  • Selected complimentary bar to include mainline spirits, beer, wine & soft drinks until 30 minutes after the last race.
  • One car park label for standard size vehicles only.
  • Racecard.
  • Racing newspapers available.

Further Information

15:00 Gates open. Guests are invited to make their way to the Panoramic Restaurant, located on level 6 at the west end of the grandstand.

Welcoming glass of champagne and canapés on arrival.

Complimentary bar of selected beer, wine, mainline spirits & soft drinks opens.

From 17:30 Four course lunch to be served.

17:35 First Race.

20:15 Last Race.

20:45 Bar closes 30 minutes after the last race.

Facility closes and all guests depart.

Disabled Parking: Dedicated parking facilities are available for disabled customers displaying a Blue Badge. Customers are advised to pre-book their car parking space.

Premier Admission Ladies should dress as for a smart occasion. Gentlemen are required to wear a jacket with a collared shirt and tie. Trainers are not allowed. Children aged 17 and under should adhere to the Premier Admission dress code; however this does not apply to very young children. Please note that fancy dress, novelty and branded or promotional clothing is not permitted within Premier Admission.

Ticket Definition: Premier Admission For enhanced views of the racing, Premier Admission provides exclusive access to the best facilities, on Level 4 of the Grandstand. Along with access to the Grandstand Admission area, Premier Admission racegoers also have exclusive access to lawns in front of the Winning Post on premier race days.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@break-the-ice.co.uk. The deadline for this information is prior to three weeks prior to the event date.

Event accreditation: Is dispatched approximately a week prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than ten days prior to the event to h.bent@break-the-ice.co.uk.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

Investec Derby Festival – Tattenham Straight

Friday June 3, 2017 - Saturday June 4, 2017

Epsom Downs Racecourse

This stunning facility is positioned on the famous Tattenham Straight – a pivotal point as the runners approach the final furlong of each race. Enjoy superb hospitality and experience the action at close quarters as the horses thunder down the finishing straight. 

Run over a distance of 1 mile, 4 furlongs and 10 yards, the Derby is Britain’s richest horse race and the most prestigious of the country’s five classic meetings and attracts the Queen, a host of celebrities and thousands of horse racing fans every year. With a history dating back to 1780, it remains the race that everyone wants to win, as horses and riders are pushed to their limits around the challenging Epsom Downs course.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Hospitality entry badge to the Tattenham Straight Marquee.
  • Exclusive viewing balcony overlooking the downs.
  • Welcoming glass of Pimms on arrival.
  • Complimentary bar of selected beers, wines, mainline spirits and soft drinks.
  • Private tables for bookings of 10 & 12 (smaller bookings are accommodated on a shared basis).
  • Three course meal followed by coffee and mints.
  • Light afternoon tea.
  • Car park label (1 per 4 guests booked).
  • Racecard per person.
  • Racing papers available.
  • Hostess service.
  • Guest tipster.
  • TV screens to watch all of the racing action.

Further Information

10:30 Epsom Downs Racecourse opens.

Tattenham Straight hospitality marquee opens.

11:00 A welcoming glass of Pimms is available.

Complimentary bar opens of selected beers, wines and mainline spirits and soft drinks.

12:00 Guests to be seated for guest speaker.

12:15 Three course luncheon is served.

13:40 First race commences.

15:15 Light afternoon tea is served.

16:05 The Investec Derby.

17:25 Last race of the day.

17:55 Selected complimentary bar closes.

18:25 Facility closes and all guests depart.

Please note the package content has been designed on a provisional basis only. Package content and timings are subject to change.

Guests are required to dress appropriately for the Investec Derby. No sportswear, sleeveless vests or bare tops. Smart denim must not have rips or tears. Guests must not wear trainers. Children should dress smartly.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

WATCH VIDEO

QATAR GOODWOOD FESTIVAL 2017 – THE FINAL FURLONG RESTAURANT

Tuesday July 25 , 2017 - Saturday July 29, 2017

Taking place at the world’s most beautiful racecourse, experience five days of thrilling action set against the magnificent backdrop of the rolling Sussex countryside – it’s quite simply the sporting and social highlight of the summer season. To really get up close to all the action, the Final Furlong is the perfect choice. Guests can enjoy uninterrupted views of the climatic stages of each race. Enjoy your meal close to the drumbeat of galloping hooves on the turf and watch the thrilling surge for the finish line, all from within the Gordon Enclosure. The Final Furlong, a light and airy course-side pavilion, gives patrons an unsurpassed close-up view of the action and makes a superb base for the day.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Access into the Final Furlong restaurant.
• Gordon Enclosure access*
• Welcoming glass of champagne on arrival.
• Complimentary bar of selected wines, beers & soft drinks throughout the day.
• Chef’s table 3 course buffet lunch.
• Afternoon Tea.
• Reserved Car Parking (1 per 2 guests booked).
• Racecards available.
*Guests in the Gordon Enclosure enjoy Parade Ring access and standing viewing from within the March Grandstand, covered seating within the Sussex Stand as well as views of the racing from near the winning post. Gordon Enclosure patrons also have access to the Lennox Enclosure.

Further Information

11:00 Racecourse gates and facility opens.
– Guests are invited to make their way to the Final Furlong Restaurant via the Gordon Enclosure East Entrance. Upon arrival please quote the
name the booking was originally made under and you will be shown to the table for the day.
– A welcoming glass of champagne is upon arrival.
– Complimentary bar of selected beers, wines and soft drinks opens.
12:30 Chef’s table 3 course buffet lunch is available.
14:00 First race commences.
15:30 Afternoon tea is available.
17:30 Final race commences.
19:30 Complimentary bar closes.
20:00 Facility closes & all guests depart.

By road: Goodwood is located just outside Chichester, only 60 miles from London, 30 miles from Brighton and Southampton.

By rail: There is a regular service from London Victoria to Chichester (1hour, 40 minutes), plus the coastal service from Brighton and Portsmouth. Buses or taxis are available at Chichester Station.

Jackets and ties are not compulsory, however we would encourage racegoers to dress to impress. Bare chests and fancy dress are not allowed in any enclosure. Gentlemen are also discouraged from wearing shorts and sleeveless tops in the Gordon Enclosure.

Please note drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. Goodwood with Imperial’s support, has a behavioural management policy and to help provide all clients with an outstanding experience; clients deemed too intoxicated can be refused service or invited to depart the facility. It is the ticket holder’s responsibility to ensure that all guests behave responsibly.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks before the contracted event date.
Event accreditation: Is dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.
Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent
to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

QATAR GOODWOOD FESTIVAL 2017 – THE SECRET GARDEN – RICHMOND ENCLOSURE

TUESDAY 25 JULY 17 - SATURDAY 29 JULY 17

Glorious Goodwood

The Secret Garden, Richmond Enclosure
Taking place at the world’s most beautiful racecourse, experience five days of thrilling action set against the magnificent backdrop of the rolling
Sussex countryside – it’s quite simply the sporting and social highlight of the summer season. The Secret Garden takes the very best elements of summertime and has transformed this restaurant into a beautiful Secret Garden within the racecourse. By bringing the outside in, we invite you to relax in a stunning country garden where you will dine on a sumptuous feast delivered by top chefs and experience the very best of service. This course side pavilion offers close up views as the horses thunder past after the finish line.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Access into The Secret Garden restaurant.
• Richmond Enclosure badge*
• Welcoming glass of Champagne on arrival.
• Three course Chef’s Table buffet lunch.
• Complimentary bar of selected wines, beers mainline spirits and soft drinks (until 30 minutes after the last race).
• Afternoon tea.
• Reserved car parking label (1 per 2 guests booked).
• Racecards available.

*The prestigious Richmond Enclosure features stylish bars including the Champagne Lawn and 1812 Bar, a number of restaurants, private boxes and offers the best vantage points of the Parade Ring and Racecourse – including views directly opposite the winning post as well as covered seating within the March Grandstand. There is a Dress Code for this Enclosure. Richmond Enclosure patrons also have access to both the Gordon and Lennox Enclosures.

Further Information

11:00 Racecourse and facility opens.
– Guests are invited to make their way to the Secret Garden, situated behind the Charlton Stand in the Richmond Enclosure, where you will be shown to your table for the day. A welcoming glass of champagne is served on arrival.
– Complimentary bar of selected beers, wines, mainline spirits and soft drinks opens.
12:30 Three course Chef’s table buffet lunch is available.
14:00 First race commences.
15:30 Afternoon tea is available.
17:30 Final race commences.
19:30 Complimentary bar closes.
20:00 Facility closes & all guests depart.

By Road: Goodwood is located just outside Chichester, only 60 miles from London, 30 miles from Brighton and Southampton.

By Rail: There is a regular service from London Victoria to Chichester (1hour, 40 minutes), plus the coastal service from Brighton and Portsmouth. Buses or taxis are available at Chichester Station.

Gentlemen: While a jacket and tie is required for the Richmond Enclosure, dressing for Goodwood should be relaxed and elegant. A linen suit is classic, especially when topped with a Panama hat. Jeans are not permitted in this enclosure. Bare chests, fancy dress and trainers are not allowed in any enclosure. Ladies: A summer wedding outfit might lend itself to Goodwood, an effortless dress that feels fun but chic is the order of the day. No bear midriffs are permitted. This is just the place to experiment with head gear, from flamboyant headpieces to more elegant pillboxes.

Please note drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. Goodwood with Imperial’s support, has a behavioural management policy and to help provide all clients with an outstanding experience; clients deemed too intoxicated can be refused service or invited to depart the facility. It is the ticket holder’s responsibility to ensure that all guests behave responsibly.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately 5 to 7 days prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events who will confirm once actioned. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

F1 GRAND PRIX DE MONACO GP- LE MERIDIEN HOTEL – 3 NIGHT TRAVEL PACKAGE

FRIDAY 26 MAY 17 - MONDAY 29 MAY 17 TBC

Monaco Grand Prix

There simply isn’t another place, or sporting event in the world quite like it. The howl of Formula 1 engines and the sparkling waves of the Mediterranean reflect off a backdrop of millionaire’s yachts, apartments and huge limestone cliffs to create an amazing and memorable atmosphere. Imperial Events offer you the opportunity to join us in the party playground of the rich and famous for what is sure to be a memorable occasion. Monaco during the Grand Prix Season optimises everything that is great about Formula 1 racing: speed, glamour, passion, noise and a hint of danger because the cars are never too far away from the barriers. The principality has a lot of history in its own right, with the Grimaldi Family having reigned supreme since 1297.

Nice, the fifth largest city in France, radiates a relaxed atmosphere and exudes the climate of the French Riviera with its carefree lifestyle and tangible Corsican and Italian influences. Thanks to the rich history of the region, the city has a very distinct culture, which guarantees a wonderful stay.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flight from a London Airport – Nice (NCE).
  • Return airport to hotel transfers by coach (Friday & Monday).
  • 3 nights’ 4 star accommodation at the Le Meridien Hotel with daily breakfast (based on twin occupancy).
  • Reserved grandstand seated ticket for Race day only (Sunday) – issued in minimum of pairs.
  • Return hotel to circuit transfers by coach on Race day only (Sunday).
  • Welcome drinks reception.
  • ATOL protection.
  • Air passenger duty tax.
  • ATOL protection levy included.

*Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

 

Further Information

26.05.17 – Day of Departure Flight departs from a London Airport for Nice Airport (NCE) – Economy class

Arrive Nice Airport for your coach transfer to your hotel: le Meridien Hotel, 1 Promenade des Anglais, 06046 Nice. (6.6km)

Hotel check-in. Kindly note a bag drop will be available as hotel check-in is guaranteed from 14:00.

Evening drinks reception & 1st night’s accommodation.

27.05.17 Day spent at your leisure & 2nd night’s accommodation

28.05.17 – Race Day

Coach transfer to Monaco from your hotel. We kindly ask guests to ready in the hotel reception 15 minutes prior to departure.

THE MONACO GRAND PRIX 2016 commences.

Return hotel coach transfer from Monaco to your hotel.

3rd & final night’s accommodation.

29.05.17 – Day of Return Journey

Return coach transfer to Nice Airport (NCE), for your inbound direct economy class flight to a London Airport

Flight departs Nice Airport (NCE) for a London Airport – Economy class.

Arrive at a London Airport. All guests depart.

*Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

Travel: It is imperative that guests arrive on time for all transfers during the event. We regret to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements to the destination at their own expense. Should you not be utilising any part of your journey please notify the Event Operations Department in writing, this is especially pertinent for flights.

 

There is no strict dress code for this event. The best advice would be to dress for comfort and the climate. Please be mindful of the weather and type of event and dress accordingly

Accommodation: Located at number 1, Promenade des Anglais, Le Méridien Nice hotel is set in a perfect location in the heart of Nice, facing the sea, and a short drive from Nice International Airport. Le Méridien Nice’s 303 guestrooms and 15 suites overlook the legendary Baie des Anges, the Mediterranean sea and the historic center of Nice, allowing its guests to explore the rich history and experience the refined simplicity of Southern France. Le Méridien Nice features a roof top terrace, a heated swimming pool with solarium, and two restaurants: Le Colonial Café featuring innovative Mediterranean cuisine and on the hotel roof top, La Terrasse, one of the highest terrace restaurants on La Promenade des Anglais, offering spectacular views of the Mediterranean sea.

Passenger Flight Manifest Grid: Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. Therefore the attached grid must be completed & returned for all passengers travelling no later than 8 weeks prior to departure to: eventoperations@imperial.events. Please make every endeavor to provide us with the correct information as it appears in your guests passport i.e. Stephen not Steve. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation.

Travel Documentation:  It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware.

Flights: Due to the group nature of Imperials booking, the option for online check-in is not available to you as one of our guests. Should you have any seating requirements it is suggested you arrive as early as possible with your entire party to aid the airport check-in staff.

GP Tickets: Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

Airport check-in: Online check-in is not available due to the group nature of the booking.

Event accreditation: Your event accreditation will be dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Each person in your party must receive their bespoke event booklet. Each booklet is labelled with the guest’s name previously supplied and contains important event information which must be read thoroughly by each guest prior to 29th May 2016. I would like to specifically draw your attention to page 1 & 7 when received. Should you or your guests have any questions or late dietary requirements please contact me without hesitation. Kindly check that each guest has their own bespoke guest ticket and reserved grandstand GP race ticket, which again CANNOT be replaced if lost, stolen, damaged or uncollected. I would encourage you to make a note of the 6 digit unique reference number on the back of each grandstand ticket. Should you be forwarding this documentation to your guests prior to the event please ensure that a secure delivery method is used.

Change of address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

GRAND NATIONAL – CLOISTERS RESTAURANT HOSPITALITY PACKAGE.

History has been written about the legendary runners & riders who have triumphed in the Grand National, each of them demonstrating that thrilling combination of human endeavour & equine fortitude. From the legendary triple-winning success of Red Rum, to our present day successors, there is always a story to be told. Once again the world will stop in its tracks, as 600 million people watch live on television.
Situated above the Weighing Room, Cloister offers magnificent views overlooking the Parade Ring. See the runners and riders turnout before each race from the rooftop balcony and join in the celebrations as the victor returns triumphant to a jubilant crowd. Kindly note package content and timings are provisional and therefore are subject to change.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Premier admission.
  • Admission into the Cloister Restaurant.
  • Balcony views overlooking the parade ring.
  • Lord Sefton lower grandstand reserved seating (issued in a minimum of pairs).
    Hospitality opens three hours prior to first race and closes one hour after the last
    race.
  • Private tables of 10 (with smaller parties accommodated on a shared basis).
    Morning refreshments and breakfast canapés.
  • Set four course à la carte luncheon.
  • Cash bar facilities.
  • Afternoon tea.
  • Race-card available.
    Complimentary Car Parking (one label per host).

Further Information

10:00 Aintree Racecourse & Cloister Restaurant opens. Guests are invited to make their way to the Cloister Restaurant ,
located above the Weighing Room. Morning refreshments and breakfast canapés are served upon arrival. Cash bar facilities open.
12:00 -14:30 Set four course à la carte luncheon is served.
13:40 First race.
15:45 – 16:30 Afternoon tea is served.
17:15 Last race commences.
18:15 Facility closes and all guests depart.

By Road: Aintree Racecourse is located on the A59, just one mile from the M57 and M58, which link the M62 and M6. Follow the A59 to Liverpool and the AA/tourism signs as you approach the racecourse for routes to the car parks. From South Leave M6 at J21A and join M62 west. Leave M62 at J6 to join M57, follow signs for races. From North Leave M6 at J26 and join M58, follow signs for
races.

By Rail: The easiest way to reach Aintree is by train. The nearest mainline station to Aintree is Liverpool Lime Street. Liverpool Central Station is just a short walk from Lime Street, where you can catch a train to Aintree. Aintree Station is directly opposite the racecourse, where regular trains run every 15 minutes on racedays (more frequently during The Crabbie’s Grand National Festival). Upon arrival at Aintree Racecourse guests are invited to make their way to the Cloisters Restaurant . Should you be utilising your car parking label, guests will be required to pass through a security check before boarding the free shuttle service. Guests are advised to disembark from the shuttle at the drop off point opposite the County Stand.

Smart day wear is appropriate for your event. Hats are not compulsory but are worn and again suit and tie are not compulsory but are worn by many of the restaurant patrons. Smart jeans are acceptable but sportswear and trainers are not permitted.

Security: Guests are advised that hospitality accreditation (Swing badge) must be
visible at all times and are for personal use only. This is non transferable. Aintree
Racecourse reserves the right to revoke this accreditation at any time.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to c.boyer@imperial.events. The deadline for this information is Friday 1st April 2016. Event accreditation: Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to: hayley@imperial.events who will respond by e-mail once actioned. On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

F1 GRAND PRIX DE MONACO – NOVOTEL HOTEL NICE – 3 NIGHT TRAVEL PACKAGE

DATES TBC

The Monaco GP is the one race of the year that every driver dreams of winning. Like Le Mans, it stands alone almost distinct from the sport from which it was born. A combination of technical excellence & sheer bravery is required to win here. The Novotel Nice Centre hotel allows you to leave everything behind and escape to Cannes, Monaco and Corsica. Perfectly located 10 min from the old town, flower market, sea and the Promenade des Anglais. Opposite the Nice Acropolis Convention Center, the hotel offers free WiFi and five meeting rooms. Relax on the outstanding terrace or in the panoramic swimming pool. Taste the restaurant’s selection of organic dishes. Let yourself be pampered at Novotel.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flights from a London Airport to Nice Airport (NCE).
  • Return airport to hotel group coach transfers.
  • 3 nights’ accommodation at the 4* Novotel Hotel Nice in a standard room with breakfast, based on twin occupancy.
  • Informal welcome drinks reception on Friday evening.
  • Reserved Grandstand T seated ticket for Race Day only (Sunday) – issued in a
    minimum of pairs.
  • Return hotel to circuit group coach transfers on race day only (Sunday).
  • Representative staff throughout & ATOL protection.

Further Information

26/05/17 UK Day of Departure.
– Economy class flight departs a London Airport for Nice Airport (NCE).
– Flight arrives at Nice Airport. Group coach transfer to Novotel Hotel
Nice: 8 – 10 Esplanade du Parvis de l’Europe (8.5km).
From 15:00 Hotel check in. Kindly note a bag drop will be available as hotel
check-in is officially from 15:00.
– Informal welcome drinks event.
27/05/17 Day at guests leisure.
28/05/17 F1 Grand Prix De Monaco Race Day.
08:00 Coach transfer to Monaco from your hotel (19.3km).
14:00 F1 Grand Prix Du Monaco commences.
17:00 Return coach transfer to your hotel.
29/05/17 Nice Day of Departure.
Prior to
12:00 Noon
Hotel Check-out. You must pay for all your extras prior to the group
return coach departing for Nice Airport.
– Economy class flight departs Nice Airport (NCE) for a London Airport.
– Flight arrives at a London airport. All guests depart.

Travel Documentation: It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware: https://www.gov.uk/foreign-traveladvice/ france. Flights: Imperial Corporate Events regrets to inform you that should guests arrive late for any of the scheduled flights or transfers, they will be asked to make their own travel arrangements at their own expense. If you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg if the outbound leg is classified as a ‘No Show’. Baggage: Standard airline restrictions will apply. Please note the information on this sheet is designed on a provisional basis only. Package content
and timings are subject to change. All timings quoted are local.

There is no strict dress code for this event. Please dress for comfort.

Grand Prix Tickets: Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

Passenger Flight Manifest Grid: We are contractually obliged to provide the carrier with full passport details for all travellers well in advance of departure. Therefore the attached grid must be completed & returned for all passengers travelling no later than 8 weeks prior to your departure date to: j.ringer@imperial.events. Please make every endeavor to provide us with the correct information as it appears in your guests passport. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation.

Event accreditation includingGP tickets: is dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the RM.

Change of Address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event at hayley@imperial.events who will confirm receipt once actioned. Due to security, final packs will only be sent to addresses in Great Britain. GP
Tickets strictly cannot be replaced under any circumstances.

DUBAI WORLD CUP 2017- ATLANTIS THE PALM 4 NIGHTS EMIRATES LGW TRAVEL & MEYDAN HOSPITALITY PACKAGE

DUBAI WORLD CUP, ATLANTIS THE PALM, 4 NIGHTS EMIRATES LGW TRAVEL & MEYDAN GALLERY HOSPITALITY PACKAGE
The region’s premier equestrian event pays tribute to the Arabian love affair with horses & is also one of the UAE’s biggest social & sporting events. Taking place on the last Saturday of March at the iconic Meydan Racecourse, it is the richest day of racing in the world with a combined prize purse of $30 million USD. The day features 9 races (6x Group 1 & 2x Group 2), highlighted by the $10m DWC. Festivities end with the magnificent DWC show & concert with past artists including Kyle Minogue & Janet Jackson. The 5* Atlantis The Palm, you will find each room is beautifully designed for absolute comfort & unparalleled luxury, complete with spectacular views of the azure waters of the Arabian Sea, or across the beach & over the iconic Palm & magnificent Dubai skyline.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  •  Return economy scheduled direct flight with Emirates from LGW to DXB.
    Return airport/ hotel coach transfers.
  • 4 night’s reserved deluxe room with twin occupancy accommodation at the 5
    star Atlantis, The Palm hotel Dubai with outstanding buffet breakfast.
  • The Gallery package* includes a non-reserved seated ticket for the Dubai World Cup at Meydan Racecourse, Afternoon Tea, Gourmet hot/cold dinner snacks, selected standard house beverages & soft drinks.
  • Imperial Event Staff present for the duration of the event.
  • ATOL protected.

* Guests have the flexibility to enjoy their food either inside with the comfort of
air conditioning or outside in their unreserved seat.

Further Information

22.03.17 06:40 Guests are invited to arrive at LGW North Terminal for check in.
09:40 The new Emirates Airbus A380-800 flight EK12 departs LGW for DXB.
20:30 Flight lands DXB. Proceed to awaiting coaches for hotel transfer
(41km/35mins approx).
23.03.17 ICE help-desk. Day & night at leisure.
24.03.17 ICE help-desk. Day & night at leisure.
25.03.17 14:00 Meydan hospitlity gates open.
– 21:30 Closing presentation display.
– 22:00 Concert commences.
– 00:30 Close.
26.03.17 11:00 Coach transfer to DXB from hotel.
15:00 The new Emirates Airbus A380-800 flight EK9 departs DXB for LGW.
19:30 Flight lands LGW & guests depart airport.
Dress code: As you would Royal Ascot & consider the climate (hot
outside with air con. inside).

Travel Documentation: It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. It is imperative
that guests arrive on time for all transfers during the event. We regret to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel
arrangements to the destination at their own expense. Should you not be utilising any part of your journey please notify the event operations department in writing: l.sachdev@imperial.events prior to
departure, this is especially pertinent for flights. Please note if you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg if
the outbound leg is classified as a ‘no show’. Clients are reminded that airport check-in will open 3 hours before the flight and strictly closes 1 hour prior to departure. Distance from Atlantis to Meydan: 30km.
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients & or staff will NOT BE TOLERATED. ICE, in conjunction with all the third parties we work with, has a
behavioural management policy & legal obligation to help provide all clients with an outstanding experience & staff with a safe working environment.

If you fancy a flutter, please remember gambling is illegal in the UAE although Dubai hosts the richest horse race in the world. Betting is slightly different to most countries in the world as racegoers are not allowed to have a bet at the track as it is against the laws of the UAE. This means that race fans travelling to the Meydan track should place their bets by downloading an APP, using an online bookmaker, or at a bookmakers shop beforehand.

Passenger Flight Manifest Grid: Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. The attached grid must be
completed & returned for all passengers travelling no later than 12 weeks prior to the contracted event date to: l.sachdev@imperial.events. Please make every endeavour to provide us with the
correct information as it appears in your guests passport. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any
late entries will regretfully lead to passengers being cancelled off the event without consultation.

Event accreditation: Your event accreditation will be dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, a signature will be
required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with Royal Mail. Grandstand accreditation strictly cannot be replaced under any circumstances.

Change of address: If you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events. Due to
security reasons final event documentation will only be sent to addresses within Great Britain.

RHS CHELSEA FLOWER SHOW 2017 – LA PRIMROSE EVENING DINNER HOSPITALITY

Tuesday 23 May 2017

The Chelsea Flower Show has been held in the grounds of the Chelsea Hospital every year since 1913, apart from gaps during the two World Wars. It is Britain’s most prestigious flower show and never fails to make headlines around the world with 2016 being no exception. From the beginning it
has contained both nursery exhibits and model gardens, with entries from an array of foreign countries. The Chelsea Oasis provides the perfect setting for you and your guests to enjoy a summer evening of gourmet dining and entertainment at the 2016 RHS Chelsea Flower Show.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Admission to the show.
• Private tables for tables of 10 (Smaller groups accommodated on a shared basis).
• Champagne and canapé reception.
•Complimentary bar including selected Champagne, cellar masters selected wines, beers and soft drinks.
• Four-course set dinner.

Further Information

From 15:30:  Entrance to the Showground. Guests can collect their show catalogue from Jardin Blanc.
From 19:00: Champagne and canapé reception within the hospitality village.
– Guests have an opportunity to return to the showground for another viewing.
– Complimentary bar of selected champagne, cellar masters selected wines, beers and soft drinks opens.
19:45: Four-course set dinner designed by Raymond Blanc OBE.
22:00: Facility closes and guests depart.

Tube: Sloane Square tube station (on the District and Circle Lines) is a 10-minute walk from the showground.
Rail: London Victoria is the closest train station to the show.

Buses: London General operates a shuttle bus service between London Victoria and the showground (Barrack Gate) between 07:00 and 20:00 each day. Due to the Cross Rail work at the station, the buses will this year leave from Buckingham Palace Road outside the Grosvenor Hotel stop Z5 (not Hudson’s Place).

Parking: Public parking, including blue badge holders is available in Battersea Park on a first come,first served basis. Battersea Park is located outside the Transport for London congestion zone and is approximately 20 minutes walk from the show.

Smart casual is best advice. Kindly note smart jeans are permitted. We would like to advise all ladies to wear appropriate footwear as the RHS Chelsea Flower Show is an outdoor event.

Please note guests are advised that children under the age of 5, babies in arms or dogs will not be admitted to the showground. RHS Chelsea Flower Show operate a no re-admittance policy to the showground.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached Guest Information grid to t.evans@imperial.events. The deadline for this information is Wednesday 11th May 2016.

Event accreditation: Is dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons, final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.
Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will respond once actioned.

BAT OUT OF HELL THE MUSICAL – GORDON RAMSAY’S SAVOY GRILL CHEF’S TABLE THEATRE PACKAGE

Guests will be greeted at the entrance of Gordon Ramsay’s Savoy Grill, guided through the bustling kitchen, up the stairs to your own private Chef’s table for the evening. Your appointed Sommelier will explain the wines pairings; which are chosen to complement the individual courses. It is a truth universally acknowledged that most iconic concept albums worth their salt will eventually be adapted into a rock and roll musical experience to be enjoyed by euphoric audiences. Surprising then, that it took so long for Jim Steinman and Meatloaf’s influential rock opera to make it to the stage, but fear not, for it will be exploding onto the West End in Spring 2017.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• A selected welcoming cocktail served upon arrival at your reserved Chef’s table. Pre-theatre three-course dinner at the Chef’s table at Gordon Ramsay’s Savoy Grill.
•A glass of selected wine paired with each course by Gordon Ramsay’s Savoy Grill Sommelier.

• Reserved seat for the performance (issued in a minimum of pairs).

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. London Coliseum: Kindly note that latecomers will be admitted at the first suitable break. The use of cameras and recording equipment is strictly forbidden.

Further Information

17:00 Arrive at Gordon Ramsay’s Savoy Grill. Whilst we appreciate that you may wish to add to your Savoy experience by having an aperitif at The American or Beaufort bars; kindly note your table has been booked for 17:00. To ensure service is not rushed we ask you to please arrive promptly.
– The reservation at The Savoy Grill is booked under your company name. Please quote this to the maître d’ on arrival and you will be shown to your table for the evening.
– Guests will be greeted at the entrance of Gordon Ramsay’s Savoy Grill, guided through the bustling kitchen, up the stairs to your own private Chef’s table for the evening.
– A selected welcoming cocktail and three-course meal accompanied by a selected glass of wine per course is served.
– Please make your way from Gordon Ramsay’s Savoy Grill to the
London Coliseum which is approximately a 14-minute drive (0.9 of a mile) or a 7-minute walk. If travelling by car, please take into consideration London traffic.
19:30 (approx). Performance of Bat Out of Hell commences.
– Interval.
22:00 (approx). Performance of Bat Out Of Hell concludes

Driving: Will take approximately 14 minutes to travel the 0.9 of a mile by car from The Savoy, London to London Coliseum. Walking: Will take approximately 7 minutes to travel the 0.3 of a mile by foot.
Address Details: The Savoy Hotel: Covent Garden, Strand, London WC2R 0EU. London Coliseum: St Martins Lane, London, WC2N 4ES.

Smart/casual. Smart jeans are permitted, please note that wearing trainers is not advised.

Gordon Ramsay’s Savoy Grill: A selected welcoming cocktail, a three-course dinner and a glass of selected wine paired with each course has been paid for in advance. This cannot be substituted for items on another menu or a different beverage. Anything over and above the package content stated on the evening must be settled by you prior to departure.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to your contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to – hayley@imperial.events who will respond once actioned.

RBS 6 NATIONS 2018 – ENGLAND VS WALES

DATES TBC

The Clubhouse, off Whitton Road & Twickenham Stadium

Billed as one of the highlights of the tournament, the England v Wales match at Twickenham is set to be another cracker when these two sides meet in the RBS Six Nations 2018. Ranked among the favourites to lift the trophy, England and Wales always put on a captivating display of World class rugby whenever they meet.

The Clubhouse at Twickenham Experience is the only match day hospitality package that offers access to a dedicated Rugby bar area giving your guests the chance to rub shoulders with Rugby legends pre and post match. You’ll take part in ‘The Bar Chat’ – a unique and now revered pre-lunch Q&A session with Rugby celebrities – and take in pre and post match analysis from Rugby experts and current England players.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Official match ticket* (issued in a minimum of pairs).
  • Private tables for bookings of 8-10 guests within The Clubhouse (smaller parties are accommodated on a shared basis).
  • A welcoming glass of champagne and canapés available upon arrival.
  • Complimentary bar of selected cask ales, beer, wine, mainline spirits, liqueurs and soft drinks pre-match and two hours post-match. **
  • Three-course set luncheon.
  • Post-match hot supper.
  • Tea and coffee available throughout the course of the day.
  • Clubhouse ‘Bar Chat’ pre-match & post-match analysis with guest speakers.***
  • Souvenir programme per person available upon request.
  • Car parking (1 per 4 guests).
  • Hostess service.
  • Imperial Corporate Events Event Manager in attendance.

*Kindly note match tickets are issued to the host during luncheon on the day of the event. Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the stadium. Tickets are issued in a minimum of pairs and will be allocated as close together as possible within the Stadium. This does not affect your dining arrangement.

**Please note that there will be no cash bar facilities on the day in The Clubhouse to purchase additional drinks outside of your package.

***All talent is subject to final availability.

Further Information

12:30
Facility opens. Imperial guests are invited to make their way to The Clubhouse located within the grounds of Kneller Hall (Whitton Rd, Twickenham, TW2 7DU). Upon arrival a welcoming glass of champagne and canapés are served. Selected complimentary bar opens. The infamous Clubhouse Bar Chat commences.
13:30
Three course set luncheon is served. Match tickets are distributed the host upon receipt of signature.
– After lunch guests are invited to make their way to Twickenham Stadium for security scanning. Kindly refer to your match ticket for the location of your allocated seat.
16:00 TBC
Kick off: England v Wales.
Final Whistle
Guests are invited to make their way back to The Clubhouse for a post-match supper and selected complimentary bar.
19:45
Selected complimentary bar closes.
20:15
The Clubhouse closes and all guests depart.

Address
The Clubhouse, Kneller Hall, Whitton Rd, Twickenham, TW2 7DU.
Car Parking
Secure car parking is included within your package onsite on a 1:4 guests ratio. Please note there WILL be traffic congestion & police road closures prior to & after the match.
By Rail
Twickenham Station is a brisk 15 mins walk from The Clubhouse. Services operate on the main Waterloo to Reading line.
Code of conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into The Clubhouse or Twickenham stadium and will be ejected by security without recompense.

Smart casual is best advice. Rugby shirts are permitted - please feel free to wear your team colours with pride. Sportswear, trainers & ripped jeans are not permitted.

Security
It is important to note that, due to increased security within the stadium, suitcases and large holdalls will not be permitted in the stadium and there is no left luggage facility. Please remember that no glass or metal containers of any type, such as bottles and cans are allowed into the stadium.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events
The deadline for this information is three weeks prior to the event date.
Event accreditation
Kindly note match tickets are issued to the host during luncheon on the day of the event. Final event accreditation including hospitality laminates will be dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.
Change of address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm by return of email once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Please note that this sheet is designed on a provisional basis. All information and package content is subject to change.

RBS 6 NATIONS 2018 – FRANCE vs ENGLAND

DATES TBC

FRANCE vs ENGLAND - STADE DE FRANCE

England travel to France as they strive to defend their 6 Nations crown. This exclusive package offers a truly authentic rugby experience. Support the team in one of the world’s greatest stadiums – Stade de France. Away from the rugby enjoy all that this great city has to offer from the Eiffel Tower to Note Dame.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Eurostar ticket from London St Pancras
  • Two nights stay at the Marriott Rive Gauche Hotel
  • Official match ticket (issued in a minimum of pairs

Further Information

23/02/18
– Day of UK morning Departure. Guests are invited to check in at London St Pancras Eurostar no later than 45 minutes prior to departure.
– Eurostar standard class departs London St Pancras.
– Arrive Gare du Nord. On arrival please make yourself known to the ICE representative. Guests are asked to congregate for the short walk to the awaiting coaches for the transfer to the Marriott Rive Gauche Hotel; 17 Boulevard Saint Jacques 75014. Hotel check-in is from 15:00.
24/02/18
– Match Day! Ticket collection will take place in the hotel lobby. Guests are invited to make their own way to the Stade de France (93216 Saint-Denis, France) for kick off at 21:00 (TBC).
25/02/18
– Day of Paris Departure. Guests must check out before 12:00 and pay for ALL extras at the hotel before the coach transfer to Gare du Nord.
– Eurostar standard class train departs Gare du Nord to arrive in London St Pancras. All guests depart.

Please note: All timings quoted are local: France is 1+ Hour ahead of the UK.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation, including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware. Please see here for more information https://www.gov.uk/foreign-travel advice/france.

Transfers
It is imperative that guests arrive on time for station/hotel transfers during the event. ICE regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements at their own expense. Should you not be utilising any part of your journey please notify the Event Operations Department in writing. This is especially pertinent to Eurostar, if you do not show on the outbound journey your inbound may be cancelled.

Smart casual is best advice. Rugby shirts are permitted - please feel free to wear your team colours with pride. Sportswear, trainers & ripped jeans are not permitted.

Security
It is important to note that, due to increased security within the stadium, suitcases and large holdalls will not be permitted in the stadium and there is no left luggage facility. Please remember that no glass or metal containers of any type, such as bottles and cans are allowed into the stadium.

Rooming List
Imperial Corporate Events is contractually obliged to provide the hotel with all guests full names well in advance of arrival. Therefore the attached grid must be completed & returned for all passengers no later than Friday 5th January 2018 to g.west@imperial.events. Please make every endeavour to provide us with the correct information as it appears in your guests passport i.e. Stephen not Steve. Any late entries will regretfully lead to passengers being cancelled off the event without consultation.

Final Event Information & Eurostar tickets
Is dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the RM. Should you wish for your packs to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event – hayley@imperial.events who will confirm receipt once actioned. Due to security, final packs will only be sent to addresses in Great Britain.

Match Tickets
These will need to be collected during your stay in resort. Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the stadium. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

DREAMGIRLS

DREAM GIRLS-GORDON RAMSAY'S SAVOY GRILL- DINNER &THEATRE PACKAGE

Thirty-five years after the groundbreaking original Broadway production, this UK and West End premiere of the sensational and iconic Tony Award®- winning musical Dreamgirls comes to the Savoy Theatre.
Dreamgirls transports you to a revolutionary time in American music history and charts the tumultuous journey of a young female singing trio from Chicago, Illinois called ‘The Dreams’. They learn the hard lesson that show business is as tough as it is fabulous. This much-anticipated new production will be directed and choreographed by the hugely successful, Tony® and Olivier award-winning Casey
Nicholaw (The Book of Mormon, Aladdin, Something Rotten!) and Amber Riley (Glee) will play Effie White.* *All talent is subject availability.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Pre-theatre set three course dinner at Gordon Ramsay’s Savoy Grill.
• A welcoming glass of champagne.
• Reserved seat for the performance (issued in a minimum of pairs).

Further Information

17:00 Arrive at Gordon Ramsay’s Savoy Grill. Whilst we appreciate that you may wish to add to your Savoy experience by having an aperitif at The American or Beaufort bars; kindly note your table has been
booked for 17:00. To ensure service is not rushed we ask you to please arrive promptly. The reservation at The Savoy Grill is booked under your company name. Please quote this to the maître d’ on arrival and you will be shown to your table for the evening.
Upon being seated a welcoming glass of champagne and set three-course meal is served.
After dinner service, please make your way from Gordon Ramsay’s Savoy Grill to the Savoy Theatre which is approximately a 2 minute walk (479ft).
19:30 Performance of Dreamgirls The Musical commences.
Interval.
22:00 (approx) Performance of Dreamgirls The Musical concludes.

Please allow plenty of time to travel to the Savoy Theatre, taking into consideration London traffic. Should guests be late, they will be refused entry to the performance until a suitable interval.

Walking: Will take approximately 2 minutes to travel by foot from Gordon Ramsay’s Savoy Grill. Address Detail: The Savoy Hotel: Covent Garden, Strand, London WC2R 0EU.

Savoy Theatre: Strand, London WC2R 0ET.

 

Smart/casual. Smart jeans are permitted, please note that wearing trainers is not advised.

Age Restrictions: TBC
Gordon Ramsay’s Savoy Grill: A glass of champagne and a set three-course pre-theatre dinner has been paid for in advance. This cannot be substituted for items on another menu or a different beverage. Anything over and above the package content stated on the evening must be settled by you prior to departure.

Savoy Theatre: Kindly note that latecomers will be admitted at the first suitable break. The use of cameras and recording equipment is strictly forbidden. On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

Code of Conduct: Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third
parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed
intoxicated or under the influence of drugs will not be permitted into Gordon Ramsay’s Savoy Grill or Savoy Theatre and will be ejected by security without recompense.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the event.
Event accreditation: Is dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a
signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons, final event documentation will only be sent to addresses within Great Britain. If the
contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to – hayley@imperial.events who will respond once actioned.

DREAMGIRLS – GORDON RAMSAY’S SAVOY GRILL CHEF’S TABLE THEATRE PACKAGE

Guests will be greeted at the entrance of Gordon Ramsay’s Savoy Grill, guided through the bustling kitchen, up the stairs to your own private Chef’s table for the evening. Your appointed Sommelier will explain the wines pairings; which are chosen to complement the individual courses. Thirty-five years after the groundbreaking original Broadway production, this UK and West End premiere of the sensational and iconic Tony Award®-
winning musical Dreamgirls comes to the Savoy Theatre. This much-anticipated new production will be directed and choreographed by the hugely successful, Tony® and Olivier award-winning Casey Nicholaw (The Book of Mormon, Aladdin, Something Rotten!) and Amber Riley (Glee) will play Effie White.* *All talent is subject availability.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• A selected welcoming cocktail served upon arrival at your reserved Chef’s table. Pre-theatre three-course dinner at the Chef’s table at Gordon Ramsay’s Savoy Grill.

•A glass of selected wine paired with each course by Gordon Ramsay’s Savoy Grill Sommelier.

• Reserved seat for the performance (issued in a minimum of pairs).

Further Information

17:00 Arrive at Gordon Ramsay’s Savoy Grill. Whilst we appreciate that you may wish to add to your Savoy experience by having an aperitif at The American or Beaufort bars; kindly note your table has been
booked for 17:00. To ensure service is not rushed we ask you to please arrive promptly. The reservation at The Savoy Grill is booked under your company name. Please quote this to the maître d’ on
arrival and you will be shown to your table for the evening. – Guests will be greeted at the entrance of Gordon Ramsay’s Savoy Grill, guided through the bustling kitchen, up the stairs to your own
private Chef’s table for the evening – A selected welcoming cocktail and three-course meal accompanied by a selected glass of wine per course is served. – After dinner service, please make your way from Gordon Ramsay’s Savoy Grill to the Savoy Theatre which is approximately a 2-minute walk (479ft).
19:30 Performance of Dreamgirls The Musical commences.
– Interval.
22:00 (approx) Performance of Dreamgirls The Musical concludes.

Please allow plenty of time to travel to the Savoy Theatre, taking into consideration London traffic. Should guests be late, they will be refused entry to the performance until a suitable interval.
Walking: Will take approximately 2 minutes to travel by foot from Gordon Ramsay’s Savoy Grill.
Address Detail: The Savoy Hotel: Covent Garden, Strand, London WC2R 0EU. Savoy Theatre: Strand, London WC2R 0ET.

.

Smart/casual. Smart jeans are permitted, please note that wearing trainers is not advised.

Code of Conduct: Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third
parties we work with has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed
intoxicated or under the influence of drugs will not be permitted into Gordon Ramsay’s Savoy Grill or Savoy Theatre and will be ejected by security without recompense.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to c.boyer@imperial.events. The deadline for this information is Wednesday 8th February 2017.

Event accreditation: Is dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to – hayley@imperial.events who will respond once actioned.

F1 GRAND PRIX DE MONACO – HOTEL ELLINGTON – 3 NIGHT TRAVEL PACKAGE

DATES TBC

Monaco Grand Prix

Hotel Ellington, Nice & Circuit de Monaco, Monte Carlo. The Monaco GP is the one race of the year that every driver dreams of winning. Like Le Mans, it stands alone almost distinct from the sport from which it was born. A combination of technical excellence & sheer bravery is required to win here. Located in the heart of Nice on the stylish Boulevard Dubouchage, Hotel Ellington is a unique experience for all its customers. Inspired from Duke Ellington, the jazzy atmosphere of the 110 recently renovated rooms, blends in perfectly with the design of the hotel which is based in a typical

Located in the heart of Nice on the stylish Boulevard Dubouchage, Hotel Ellington is a unique experience for all its customers. Inspired from Duke Ellington, the jazzy atmosphere of the 110 recently renovated rooms, blends in perfectly with the design of the hotel which is based in a typical house from Nice. Hotel Ellington offers the opportunity to reach the old town, the beach, the shopping areas and the center of congress Acropolis in only 10 minutes walking distance. Just 16 minutes from the Airport & 30 minutes from Monaco, what a way to sample this GP.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flights from a London Airport to Nice Airport (NCE).
  • Return airport to hotel group coach transfers.
  • 3 nights’ accommodation at the 4* Hotel Ellington in a standard room with breakfast, based on twin occupancy.
  • Informal welcome drinks reception on Friday evening. Reserved Grandstand T seated ticket for Race Day only (Sunday) – issued in a
    minimum of pairs.
  • Return hotel to circuit group coach transfers on race day only (Sunday). Representative staff throughout & ATOL protection.

Further Information

26/05/17 UK Day of Departure.
– Economy class flight departs a London Airport for Nice Airport (NCE).
– Flight arrives at Nice Airport. Group coach transfer to Hotel Ellington:25 Boulevard Dubouchage, Nice, 06000 (8.5km).
From 15:00 Hotel check in. Kindly note a bag drop will be available as hotel check-in is officially from 15:00.
– Informal welcome drinks event.
27/05/17 Day at guests leisure.
28/05/17 F1 Grand Prix De Monaco Race Day.
08:00 Coach transfer to Monaco from your hotel (25.1km).
14:00 F1 Grand Prix Du Monaco commences.
17:00 Return coach transfer to your hotel.
29/05/17 Nice Day of Departure.
Prior to12:00 Noon Hotel Check-out. You must pay for all your extras prior to the group return coach departing for Nice Airport.
– Economy class flight departs Nice Airport for a London Airport.
– Flight arrives at a London Airport. All guests depart.

Travel Documentation: It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your
part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware: https://www.gov.uk/foreign-traveladvice/ France.

Flights: Imperial Corporate Events regrets to inform you that should guests arrive late for any of the scheduled flights or transfers, they will be asked to make their own travel arrangements at their own expense. If you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg if the outbound leg is classified as a ‘No Show’.

Baggage: Standard airline restrictions will apply.Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change. All timings quoted are local.

There is no strict dress code for this event. The best advice would be to dress for comfort and the climate. Please be mindful of the weather and type of event and dress accordingly. To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

*GP Tickets: Due to high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

Dress Code: There is no strict dress code. Please dress for comfort and climate.

Behaviour: Please note drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. The airline, hotel & circuit with ICE support has a behavioural management policy & to help provide all clients with an outstanding experience; clients deemed
intoxicated will not be permitted entry or boarding & will be ejected by security without recompense.

Passenger Flight Manifest Grid: We are contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. Therefore the attached grid must be completed & returned for all passengers travelling no later than 8 weeks prior to your departure date to: j.ringer@imperial.events. Please make every endeavour to provide us with the correct information as it appears in your guests passport. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation.

Event accreditation including GP tickets: is dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the RM. Change of Address: Should

Change of Address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no
later than two weeks prior to the event at hayley@imperial.events who will confirm receipt once actioned. Due to security, final packs will only be sent to addresses in Great Britain. GP Tickets strictly cannot be replaced under any circumstances.

F1 GRAND PRIX DE MONACO – PULLMAN CANNES MANDELIEU ROYAL CASINO- 4 NIGHT PACKAGE

DATES TBC

F1 GRAND PRIX DE MONACO - 4* SUPERIOR PULLMAN CANNES MANDELIEU ROYAL CASINO 4 NIGHT TRAVEL PACKAGE

The Monaco GP is the one race of the year that every driver dreams of winning. Like Le Mans, it stands alone, almost distinct from the sport from which it was born. A combination of technical excellence & sheer bravery is required to win in Monte Carlo. Cannes, a resort town on the French Riviera, is synonymous with glamour thanks to its world-famous film festival is lined with sandy beaches, upmarket boutiques. Ideally located with your ‘toes in the water’, in the Bay of Cannes, the hotel combines relaxation & sophistication. The modern rooms have clean lines with private terrace & stunning views of the sea, countryside golf courses, restaurants, bars, nightclubs, casino, pool, gym & direct access to the sandy beach. What a way to sample this GP. This fantastic 4-night hospitality package is the finest way to watch the Formula 1 Monaco Grand Prix.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Direct return economy class flights from London Heathrow (LHR) to Nice Côte d’Azur International Airport (NCE) with British Airways.
  • Return airport/hotel transfers by coach (Thursday & Monday).
  • Return Cannes- Monaco train travel on Sunday.
  • 4 nights accommodation with breakfast (based upon twin occupancy).
  • Informal welcome drinks event.
  • Representative staff throughout.
  • Race-day ticket for Grandstand K*.
  • ATOL protected.

Further Information

25/05/17 Travel day- LHR – NCE Departs 08:55 / Arrives 12:00.

08:55 Economy Class British Airways flight departs from London Heathrow (LHR) for Nice Côte d’Azur International Airport (NCE).

12:00 Flight arrives at (NCE) for your coach transfer to 605 Av du Generalde Gaulle, 06211 Mandelieu LA Napoule Cedex France. Hotel check in from 15:00. Kindly note a bag drop will be available

26/05/17 Day at guests leisure.

27/05/17 Day at guests leisure.

28/05/17 F1 Grand Prix Du Monaco race day.

Guests are invited to make their own way from Cannes to Monaco using train accreditation provided.
14:00 F1 Grand Prix Du Monaco commences.
Guests are invited to make their own way from Monaco to Cannes using train accreditation provided.

29/05/17

12:00 Hotel check out. You must pay for all your extras at the hotel before the coach transfer to the airport.
TBA Return transfer from hotel to (NCE), for your inbound direct economy class flight with British Airways to (LHR).
19:35 Flight departs (NCE). Departs 19:35 / Arrives 20:35.
20:35 Flight arrives (LHR). All guests depart.

Travel Documentation: It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect
travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your
part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware.

Travel: It is imperative that guests arrive on time for all transfers during the event. We regret to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements to the destination at their own expense. Should you not be utilising any part of your journey please notify the event operations department in writing: j.ringer@imperial.events prior to departure, this is especially pertinent for flights. Please note if you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg if the outbound leg is classified as a ‘no show’. Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

There is no strict dress code for this event. Please dress for comfort.

Grand Prix Tickets: Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

Passenger Flight Manifest Grid: Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. The attached grid must be completed & returned for all passengers travelling no later than 8 weeks prior to the contracted event date to: j.ringer@imperial.events. Please make every endeavour to provide us with the correct information as it appears in your guests passport. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation.

Event accreditation: Your event accreditation will be dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with Royal Mail. Grandstand accreditation strictly cannot be replaced under any circumstances. Change of address: If you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events. Due to security reasons final event documentation will only be sent to addresses within Great Britain.

WATCH VIDEO

F1 GRAND PRIX DE MONACO – HOTEL RIVIERA- 3 NIGHT TRAVEL PACKAGE

DATES TBC

Monaco Grand Prix

There simply isn’t another place, or sporting event in the world quite like it. The howl of Formula 1 engines and the sparkling waves of the Mediterranean reflect off a backdrop of millionaire’s yachts, apartments and huge limestone cliffs to create an amazing and memorable atmosphere. Imperial Events offer you the opportunity to join us in the party playground of the rich and famous for what is sure to be a memorable occasion.

Monaco during the Grand Prix Season optimises everything that is great about Formula 1 racing: speed, glamour, passion, noise and a hint of danger because the cars are never too far away from the barriers. The principality has a lot of history in its own right, with the Grimaldi Family having reigned supreme since 1297.

Nice, the fifth largest city in France, radiates a relaxed atmosphere and exudes the climate of the French Riviera with its carefree lifestyle and tangible Corsican and Italian influences. Thanks to the rich history of the region, the city has a very distinct culture, which guarantees a wonderful stay.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flight from a London Airport – Nice (NCE).
  • Return airport to hotel transfers by coach (Friday & Monday).
  • 3 nights’ 4 star accommodation at the Hotel Nice Riviera with daily breakfast (based on twin occupancy).
  • Reserved grandstand seated ticket for Race day only (Sunday) – issued in minimum of pairs.
  • Return hotel to circuit transfers by coach on Race day only (Sunday).
  • Welcome drinks reception.
  • ATOL protection.
  • Air passenger duty tax.
  • ATOL protection levy included.

 

Further Information

26.05.17 – Day of Departure Flight departs a London Airport for Nice Airport (NCE) – Economy class

Arrive Nice Airport for your coach transfer to your hotel: Hotel Nice Riviera, 45 Rue Pastorelli, Nice (8.4km)

Hotel check-in. Kindly note a bag drop will be available as hotel check-in is guaranteed from 14:00.

Evening drinks reception & 1st night’s accommodation.

27.05.16 Day spent at your leisure & 2nd night’s accommodation

28.05.17 – Race Day

Coach transfer to Monaco from your hotel. We kindly ask guests to ready in the hotel reception 15 minutes prior to departure.

THE MONACO GRAND PRIX 2016 commences.

Return hotel coach transfer from Monaco to your hotel.

3rd & final night’s accommodation.

29.05.17 – Day of Return Journey

Return coach transfer to Nice Airport (NCE), for your inbound direct economy class flight to London Airport

Flight departs Nice Airport (NCE) for a London Airport – Economy class.

Arrive at a London Airport. All guests depart.

*Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

It is imperative that guests arrive on time for all transfers during the event. We regret to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements to the destination at their own expense. Should you not be utilising any part of your journey please notify the Event Operations Department in writing, this is especially pertinent for flights.

 

There is no strict dress code for this event. The best advice would be to dress for comfort and the climate. Please be mindful of the weather and type of event and dress accordingly

Accommodation: Hotel Nice Riviera is ideally situated in the heart of Nice, a few steps away from marvellous beaches and Nice Old Town, close to the Exhibition Centre and the shopping area. This 4 star hotel in the French Riviera welcomes you in a refined contemporary setting, with a courteous and attentive hotel staff always at your disposal, on a 24/7 basis.  Offering luminous and spacious guest rooms, decorated with warm colours and designed to ensure you a comfortable stay. All of the rooms are equipped with modern comforts. A wellness centre is also at your disposal, with jacuzzi, sauna, and a heated indoor swimming pool. An elegantly furnished lounge bar and meeting room with a capacity of 50 people is available for your seminars, meetings, and conferences in Nice. The hotel provides complimentary wireless (high-speed) Internet access. A roundtrip airport shuttle (surcharge) is available upon request. These lodgings are smoke-free.

Passenger Flight Manifest Grid: Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. Therefore the attached grid must be completed & returned for all passengers travelling no later than 8 weeks prior to departure to: eventoperations@imperial.events . Please make every endeavor to provide us with the correct information as it appears in your guests passport i.e. Stephen not Steve. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation.

Travel Documentation:  It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware.

Flights: Due to the group nature of Imperials booking, the option for online check-in is not available to you as one of our guests. Should you have any seating requirements it is suggested you arrive as early as possible with your entire party to aid the airport check-in staff.

GP Tickets: Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

Airport check-in: Online check-in is not available due to the group nature of the booking.

GP Tickets: Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

Event accreditation: Your event accreditation will be dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Each person in your party must receive their bespoke event booklet. Each booklet is labelled with the guest’s name previously supplied and contains important event information which must be read thoroughly by each guest prior to Sunday 29th May 2016. I would like to specifically draw your attention to page 1 & 7 when received. Should you or your guests have any questions or late dietary requirements please contact me without hesitation. Kindly check that each guest has their own bespoke guest ticket and reserved grandstand GP race ticket, which again CANNOT be replaced if lost, stolen, damaged or uncollected. I would encourage you to make a note of the 6 digit unique reference number on the back of each grandstand ticket. Should you be forwarding this documentation to your guests prior to the event please ensure that a secure delivery method is used.

Change of address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

F1 GRAND PRIX DE MONACO – NH NICE HOTEL – 3 NIGHT TRAVEL PACKAGE

DATES TBC

Monaco Grand Prix

NH Hotel, Nice & Circuit de Monaco, Monte Carlo. The Monaco GP is the one race of the year that every driver dreams of winning. Like Le Mans, it stands alone almost distinct from the sport from which it was born. A combination of technical excellence & sheer bravery is required to win here. The NH Nice hotel is a great base for exploring historic Nice and the French Riviera. It’s located in the east of the city, a short tram ride from the

The NH Nice hotel is a great base for exploring historic Nice and the French Riviera. It’s located in the east of the city, a short tram ride from the centre and Promenade des Anglais, approximately 15 minutes by foot. The 152 rooms are spacious and comfortable, with chic contemporary decor and sleek hardwood floors. The hotel has a restaurant, along with a rooftop pool & bar. Free Wi-Fi comes as standard. Approximately 17 minutes from the Airport & 40 minutes from Monaco, what a way to sample this GP.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flights from a London Airport to Nice Airport (NCE).
  • Return airport to hotel group coach transfers.
  • 3 nights’ accommodation at the 4* NH Nice Hotel in a standard room with
    breakfast, based on twin occupancy.
  • Informal welcome drinks reception on Friday evening.
  • Reserved Grandstand T seated ticket for Race Day only (Sunday) – issued in a minimum of pairs.
  • Return hotel to circuit group coach transfers on race day only (Sunday).
  • Representative staff throughout & ATOL protection.

Further Information

26/05/17 UK Day of Departure.
– Economy class flight departs a London Airport for Nice Airport (NCE).
– Flight arrives at Nice Airport. Group coach transfer to NH Nice Hotel: 2 – 4, Parvis de l’Europe 06300 Nice (9.3km).
From 15:00 Hotel check in. Kindly note a bag drop will be available as hotel check-in is officially from 15:00.
– Informal welcome drinks event.
27/05/17 Day at guests leisure.
28/05/17 F1 Grand Prix De Monaco Race Day.
08:00 Coach transfer to Monaco from your hotel (23.2km).
14:00 F1 Grand Prix Du Monaco commences.
17:00 Return coach transfer to your hotel.
29/05/17 Nice Day of Departure.
Prior to12:00 Noon: Hotel Check-out. You must pay for all your extras prior to the group return coach departing for Nice Airport.
– Economy class flight departs Nice Airport (NCE) for a London Airport.
– Flight arrives at a London airport. All guests depart.

Travel Documentation: It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware: https://www.gov.uk/foreign-traveladvice/ France.

Flights: Imperial Corporate Events regrets to inform you that should guests arrive late for any of the scheduled flights or transfers, they will be asked to make their own travel arrangements at their own expense. If you are not utilising the outbound flight element of the
package please consider it is standard airline policy to cancel the inbound leg if the outbound leg is classified as a ‘No Show’. Baggage: Standard airline restrictions will apply. Please note the information on this sheet is designed on a provisional basis only. Package content
and timings are subject to change. All timings quoted are local.

Dress Code: There is no strict dress code. Please dress for comfort and climate.

GP Tickets: Due to high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

Behaviour: Please note drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. The airline, hotel & circuit with ICE support has a behavioural management policy & to help provide all clients with an outstanding experience; clients deemed intoxicated will not be permitted entry or boarding & will be ejected by security
without recompense.

Passenger Flight Manifest Grid: We are contractually obliged to provide the carrier with full passport details for all travellers well in advance of departure. Therefore the attached grid must be completed & returned for all passengers travelling no later than 8 weeks prior to your departure date to: j.ringer@imperial.events. Please make every endeavour to provide us with the correct information as it
appears in your guests passport. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation. Event accreditation including GP tickets: is dispatched approximately 5 days prior to the event, to your contracted ticket address,
via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the RM. Change of Address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event at hayley@imperial.events who will confirm receipt once actioned. Due to security, final packs will only be sent to addresses in Great Britain. GP Tickets strictly cannot be replaced under any circumstances.

Mothers Day On-board the Belmond British Pullman.

DATES TBC

The Orient Express exudes an ambience of elegance and beauty. Originally conceived as ‘Palaces on Wheels’ by George Mortimer Pullman, each lavishly appointed carriage is an original masterpiece from the 1920’s and 30’s meticulously restored by skilled craftsmen. Time passes unnoticed as you are transported back to an era of style and decadent sophistication. Relax in your sumptuous armchair and admire the art deco carriage’s intricate marquetry, woven brass luggage racks, gleaming crystal and silken lampshades as you sip a glass of chilled champagne. After this, a delicious three-course lunch with wine is served as this iconic train carries you through the Kent countryside towards Headcorn before returning to London.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Round trip through the Kent countryside aboard the British Pullman.*
• A welcoming glass of champagne served upon boarding.
• Three-course set lunch.
• Half a bottle of selected house wine per guest.
• Cash bar facilities.
*Please note, routes are subject to change without notice by Network rail.
Passengers do not disembark from the train during this trip.

Further Information

10:00 Imperial guests are invited to make their way to the British Pullman Lounge for check-in, situated adjacent to Platform 2, London Victoria Station.

10:25 Boarding commences approximately 20 minutes prior to departure.Upon boarding you will be escorted to your pre-assigned seat.

10:45 The Belmond British Pullman departs London Victoria Station. We regret that we are unable to wait for late arrivals.
– Upon being seated, a welcoming chilled glass of champagne is served.
– Three-course set lunch is served with half a bottle of wine per guest.
– Cash bar facilities are available.

13:30 The Belmond British Pullman arrives back at London Victoria Station,
and all guests depart.

London Victoria Train Station: Victoria St, London SW1E 5ND.
PLEASE NOTE THAT THE BELMOND BRITISH PULLMAN OPERATES WITHIN THE CONSTRAINTS OF
THE NATIONAL RAIL NETWORK AND THAT DELAYS CAN OCCUR BECAUSE OF UNFORSEEN
CIRCUMSTANCES. TIMINGS & STATIONS SHOWN ARE PROVISIONAL ONLY AND CANNOT BE
GUARANTEED – PLEASE BEAR THIS IN MIND WHEN MAKING PLANS FOR CONNECTIONS.

Smart day wear is appropriate for your journey. To ensure that your experience is enjoyed by all, please do not wear jeans, t-shirts or trainers. You may wish to enter into the spirit of the occasion by dressing in period clothing for the 1920's or 1930's.

British Pullman: Operates a No Smoking policy. Due to station regulations, onboard toilets will not be opened until the train has left the station and will be locked again 10 minutes prior to arrival back at London Victoria.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to t.evans@imperial.events.The deadline for this information is Thursday 18th February 2016.

Event accreditation: Is dispatched approximately a week prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

Change of address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events. Who will confirm by email once actioned.

London Fashion Week

February 2018

The Delaunay Hotel

London Fashion Week is a highlight of the international fashion calendar, showcasing over 250 designer collections to a global audience of buyers, influential media, photographers, consumers and VIPs. The event is now located at The Store Studios in the heart of London. Along with New York, Milan and Paris, London is one of the ‘Big Four’ fashion capitals of the world and is known for pushing the boundaries of creativity every season.

The Guest Club packages offer the exclusive opportunity for your guests to be part of the select few who experience the phenomenon of this internationally acclaimed fashion event.

The Delaunay is an all-day café-restaurant inspired by the grand cafés of Europe. Located behind an imposing entrance on the corner of historic Drury Lane and The Aldwych.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Reserved seats at an official London Fashion Week catwalk show by a British Designer.
  • Chauffeured transport provided for catwalk shows taking place at different locations.
  • Access to the London Fashion Week Designer Showrooms.
  • The opportunity to preview September 2017 collections from over 100 designers.
  • A talk from a senior member of the British fashion press discussing insider information and trends.
  • Private table at The Delaunay for dinner.
  • Welcoming bubbles reception.
  • Two course set dinner at The Delaunay befitting any fashionista.
  • Specially selected international wines served throughout dinner service.
  • Devoted hostess service.

Kindly note this sheet was created using provisional information, therefore package content and timings are subject to change.

Further Information

From 16:00
Imperial guests are invited to make their way to The Store Studios. Kindly quote the company name used at the time of booking and present accreditation in order to gain access to London Fashion Week.
– A welcoming glass of bubbles is served on arrival.
– Official London Fashion Week catwalk show commences.
– Access to the London Fashion Week Designer Showrooms open.
– Talk from a Senior Member of the British Fashion press discussing insider information and trends.
– Guests are invited to make their way from The Store Studio to the The Delaunay, which is only a 5 minute walk (0.2 of a mile).
– Please quote this to the maître d’ on arrival at The Delaunay and you will be shown to your table for the evening at The Delaunay.
– A set two course dinner befitting any fashionista is served with specially selected international wines.

Please allow plenty of time to travel to The Delaunay, taking into consideration London traffic.
Driving
Will take approximately 2 minutes to travel the 0.3 of a mile by car from The Store, London to The Delaunay.
Walking
Will take approximately 5 minutes to travel by foot from The Store.
Address
The Store Studio: 180 Strand, London WC2R 1EA.
The Delaunay: 55 Aldwych, London WC2B 4BB.
Code of Conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate Events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into The Store or The Delaunay and will be ejected by security without recompense.

There is no set dress code but due to nature of the event, fashion forward is advised.

Please note exact timings, catwalk designers and catwalk venues cannot be confirmed until approximately two weeks prior to London Fashion Week, upon issue of the final catwalk schedule.

Allergies/Intolerances/Wheelchair users 
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior the contracted event date.
On the day
To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.
Event accreditation
Is dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to – hayley@imperial.events who will respond once actioned.

Royal Ascot – Trackside Restaurant

DATES TBC

Royal Enclosure

Royal Ascot is Britain’s most valuable race meeting, attracting many of the world’s finest racehorses to compete for more than £6.58 million in prize money. The eighteen Group races, eight of them in Group One, have made legends of the finest thoroughbreds. Black Caviar, Frankel, Yeats, all are Royal Ascot winners turned household names. Positioned just before the Winning Post with easy access to the Royal Enclosure Gardens and Pre-Parade Ring. Trackside is superbly positioned with uninterrupted views from the 40m balcony running adjacent to the track, in the heart of the action with racing purists in mind.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Royal Enclosure Admission Badge.
  • Private table for between 2 and 12 guests.
  • A welcoming glass of champagne served on arrival.
  • Set five-course luncheon.
  • Selected complimentary bar throughout the day including champagne available until 30 minutes after the last race.
  • Delux Royal Ascot Afternoon tea.
  • Royal Ascot race-card and racing newspapers available.
  • One car park label per couple for standard size vehicles only.*

Further Information

10:30 Racecourse opens.

11:00 Guests are invited to make their way to the Trackside Restaurant,

11:00 A welcoming glass of champagne is served.

12:30  Five Course luncheon is served with wine.

14:00 Royal Procession.

14:30 First race commences.

15:30 Delux Royal Ascot  afternoon tea and champagne is served.

17:00 Final race of the day.

18:00 Bar closes 30 minutes after the start of the last race.

Facility closes. All guests depart for traditional singing around the bandstand.

Ladies are kindly reminded that formal day wear is a requirement in the Royal Enclosure, defined as follows: Dresses and skirts should be of modest length defined as falling just above the knee or longer; Dresses and tops should have straps of one inch or greater; Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Royal Enclosure dress code; Trouser suits are welcome. They should be of full length and of matching material and colour; Hats should be worn; a headpiece which has a base of 4 inches (10cm) or more in diameter is acceptable as an alternative to a hat. Ladies are kindly asked to note the following: Strapless, off the shoulder, halter neck, spaghetti straps and dresses with a strap of less than one inch (2.5cm) are not permitted; Midriffs must be covered; Fascinators are no longer permitted in the Royal Enclosure; neither are headpieces which do not have a base covering a sufficient area of the head (4 inches / 10cm). Gentlemen are kindly reminded that it is a requirement to wear either black or grey morning dress which must include: A waistcoat and tie (no cravats); and a black or grey top hat; and black shoes. A gentleman may remove his top hat within a restaurant, a private box, a private club or that facility’s terrace, balcony or garden. Hats may also be removed within any enclosed external seating area within the Royal Enclosure Garden. The customization of top hats (with, for example, coloured ribbons or bands) is not permitted in the Royal Enclosure.

Royal Enclosure Ticket Definition: With access to exclusive viewing areas and facilities on the course – both in the Grandstand and by the Winning Post –Royal Enclosure badge holders may also sit and relax with friends in the Royal Enclosure Garden.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

Royal Ascot – Parade Ring

DATES TBC

Parade Ring Restaurant

Enjoy the finest views, cuisine and company in the Parade Ring Restaurant this June. Ascot’s most exclusive restaurant is situated at the centre of the Grandstand with outstanding views over the Parade Ring and Winner’s Enclosure. With trackside viewing adjacent to the Royal Box, the Royal Procession and all the racing action can be watched from ample vantage points.

The jewel in the crown for fine dining at Royal Ascot, the Parade Ring Restaurant will continue to lead the way the superb views, exemplary service, an a la carte menu and wines matched to every dish.

Please note that Parade Ring Restaurant guests are requested to adhere to the Royal Enclosure dress code.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Royal Enclosure Guest Badge.
  • Private table for between 2 and 12 guests.
  • Petit déjeuner canapés and a glass of vintage champagne served on arrival.
  • Five course a la carte luncheon served with selected wines, pairing by an independent sommelier and a selection of liqueurs.
  • Full afternoon tea designed by Claire Clark MBE and rosé champagne.
  • Complimentary bar throughout the day including champagne and cocktails available until 30 minutes after the last race.
  • Royal Ascot gift.
  • One car park label per couple for standard size vehicles only.*
  • Racecard (one per person).
  • Racing paper available.

 

 

 

 

Further Information

10:30      Gates open.

       Guests are invited to make their way to the Parade Ring Restaurant.

A glass of vintage champagne to be served upon arrival accompanied by petit déjeuner canapés.

From 12:00 Five course a la carte luncheon to be served.

14:00      Royal procession.

14:30      First race commences.

15:30      Afternoon tea designed by Claire Clark MBE and rosé champagne.

17:00      Last race of the day. 

Selected complimentary bar closes 30 minutes after the start of the last race.

Facility closes. All guests depart for traditional singing around the bandstand.

Ladies are kindly reminded that formal day wear is a requirement in the Royal Enclosure, defined as follows: Dresses and skirts should be of modest length defined as falling just above the knee or longer; Dresses and tops should have straps of one inch or greater; Jackets and pashminas may be worn but dresses and tops underneath should still comply with the Royal Enclosure dress code; Trouser suits are welcome. They should be of full length and of matching material and colour; Hats should be worn; a headpiece which has a base of 4 inches (10cm) or more in diameter is acceptable as an alternative to a hat. Ladies are kindly asked to note the following: Strapless, off the shoulder, halter neck, spaghetti straps and dresses with a strap of less than one inch (2.5cm) are not permitted; Midriffs must be covered; Fascinators are no longer permitted in the Royal Enclosure; neither are headpieces which do not have a base covering a sufficient area of the head (4 inches / 10cm). Gentlemen are kindly reminded that it is a requirement to wear either black or grey morning dress which must include: A waistcoat and tie (no cravats); and a black or grey top hat; and black shoes. A gentleman may remove his top hat within a restaurant, a private box, a private club or that facility’s terrace, balcony or garden. Hats may also be removed within any enclosed external seating area within the Royal Enclosure Garden. The customisation of top hats (with, for example, coloured ribbons or bands) is not permitted in the Royal Enclosure.

Royal Enclosure Ticket Definition: With access to exclusive viewing areas and facilities on the course – both in the Grandstand and by the Winning Post – Royal Enclosure badgeholders may also sit and relax with friends in the Royal Enclosure Garden.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

 

Royal Ascot – Carriages Restaurant

DATES TBC

Royal Ascot is Britain’s most valuable race meeting, attracting many of the world’s finest racehorses to compete for more than £6.58 million in prize money. The eighteen Group races, eight of them in Group One, have made legends of the finest thoroughbreds. Black Caviar, Frankel, Yeats – all are Royal Ascot winners turned household names. Inspired by Her Majesty’s Royal Estate in Norfolk, situated on the first floor of Ascot’s luxury marquee, the Carriages restaurant interior takes its regal cues from the famous footmen and royal landaus. It is a wonderfully relaxed setting, from which you can enjoy spectacular views of the racing,
in the company of friends and guests. Your menu is inspired by impeccable seasonal and regional specialities, brought together in harmony on the plate.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Queen Anne Enclosure admission ticket. Private tables of 10 or 12 (smaller groups will be accommodated on a shared basis).
• A welcoming Champagne reception served on arrival.
Selected complimentary bar of beer, wine, mainline spirits, Champagne & soft drinks (until 30 minutes after the start of the last race).
• Set four-course luncheon served with wine.
• Royal Ascot traditional afternoon tea.
• Royal Ascot racecard & racing newspapers available.
• Car parking label 1 per 2 guests booked (Standard size vehicles only).
Queen Anne Enclosure admission ticket: On the lawns and terraces of the Queen Anne Enclosure, you can enjoy first-rate views of the day’s six races, joining the jubilant crowds as they cheers each winner home. Here you’ll be at the heart of the day’s activity. Close to the runners and riders in the Pre-Parade and Parade Ring and front row as the Royal Procession passes by the Grandstand. After the last race is over, the celebrations continue with wonderful communal singing on the Bandstand lawn.

Further Information

10:30 Ascot Racecourse opens.
11:00 Champagne reception & selected complimentary bar opens.
12:00 Four course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Royal Ascot traditional afternoon tea is available.
17:35 Final race commences.
18:05 Selected complimentary bar closes (or 30 minutes after the start of
the final race).
18:00 Guests depart the facility for singing around the Bandstand.
21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there
may be delays, so please leave plenty of time to get into the venue.

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorways.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

We suggest you arrange to meet your guests in the hospitality facility.

Royal Ascot – The Ascot Pavilion

DATES TBC

Royal Ascot is Britain’s most valuable race meeting, attracting many of the world’s finest racehorses to compete for more than £6.58milllion in prize money. The eighteen Group races, eight of them in Group One, have made legends of the finest thoroughbreds. Black Caviar, Frankel, Yeats, all are Royal Ascot winners turned household names.

Overlooking the Plaza lawns, where the Bandstand comes to life after the final race, the Pavilion is the place to soak up the atmosphere of Royal Ascot, taking in the glorious fashions and pageantry in the company of friends & guests.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Queen Anne Enclosure admission ticket.
  • Private tables of 10 or 12 (smaller groups will be accommodated on a shared
    basis).
  • A welcoming Champagne drinks reception on arrival. Selected complimentary bar of beer, wine, mainline spirits & soft drinks – including Champagne all day (until 30 minutes after the start of the last race).
  • Set three-course luncheon served with wine.
  • Royal Ascot traditional afternoon tea including sandwiches.
  • Royal Ascot racecard & racing newspapers available.
  • Car parking label 1 per 2 guests booked (Standard size vehicles only).

Queen Anne Enclosure admission ticket
On the lawns and terraces of the Queen Anne Enclosure, you can enjoy first-rate views of the day’s six races, joining the jubilant crowds as they cheers each winner home. Here you’ll be at the heart of the day’s activity. Close to the runners and riders in the Pre-Parade and Parade Ring and front row as the Royal Procession passes by the Grandstand. After the last race is over, the celebrations continue with wonderful communal singing on the Bandstand lawn.

Please Note
All package content and timings are subject to change.

Further Information

10:30
Ascot Racecourse opens.
11:00
Welcoming Champagne drinks reception & selected complimentary bar opens.
12:00
Three course set luncheon is served with wine.
14:00
Royal Procession.
14:30
First race.
15:30
Royal Ascot traditional afternoon tea is available.
17:35
Final race commences.
18:05
Selected complimentary bar closes (or 30 minutes after the start of the final race).
– Guests depart the facility for singing around the Bandstand.
21:00
Car park closes.

Please Note
Due to increased security measures at the racecourse entrances there may be delays, so please leave plenty of time to get into the venue.

Parking
If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. If you do not submit the form before the specified deadline your passes will not be pre ordered and your driver will need to drop off your guests and come back to pick up later that day.
Queen Anne Dress Code
Queen Anne Enclosure Dress code: Ladies within the Queen Anne Enclosure are encouraged to dress in a manner as befits a formal occasion and are kindly asked to take note of the following: Ladies are required to wear formal daywear including a hat, headpiece or fascinator at all times. Trousers are permitted but must be full length. Shorts and strapless or sheer strap dresses/ tops are not permitted and midriffs must be covered. Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the dress code. Gentlemen are required to wear matching suit with shirt and tie.

Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will NOT BE TOLERATED. Imperial Corporate Events, in conjunction with all the third parties we work with, has a behavioural management policy & legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand, strapless or sheer strap dresses and tops are not permitted, trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted), Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code, midriffs must be covered and shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events The deadline for this information is three weeks before the event date.
Event accreditation
Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket

Royal Ascot – On 5

DATES TBC

Royal Ascot is Britain’s most valuable race meeting, attracting many of the world’s finest racehorses to compete for more than £6.58 million in prize money. The eighteen Group races, eight of them in Group One, have made legends of the finest thoroughbreds. Black Caviar, Frankel, Yeats, all are Royal Ascot winners turned household names. On 5 is Ascot’s stunning, award-winning, fifth-floor restaurant complete with a contemporary central bar area and private outdoor terrace offering panoramic views of the racecourse. You can anticipate exquisite Fine Dining and unrivalled view of the race track.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Queen Anne Enclosure admission ticket.
• Private tables between 2 and 12.
• A welcoming Champagne reception served on arrival. Selected complimentary bar of beer, wine, mainline spirits, Champagne & soft drinks (until 30 minutes after the start of the last race).
• Set four-course luncheon served with wine.
• Deluxe Royal Ascot afternoon tea.
• Royal Ascot racecard & racing newspapers available.
• Car parking label 1 per 2 guests booked (Standard size vehicles only).
Queen Anne Enclosure admission ticket: On the lawns and terraces of the Queen Anne Enclosure, you can enjoy first-rate views of the day’s six races, joining the jubilant crowds as they cheers each winner home. Here you’ll be at the heart of the day’s activity. Close to the runners and riders in the Pre-Parade and Parade Ring and front row as the Royal Procession passes by the Grandstand. After the
last race is over, the celebrations continue with wonderful communal singing on the Bandstand lawn.

Further Information

10:30 Ascot Racecourse opens.
11:00 Welcoming Champagne reception & selected complimentary bar opens.
12:00 Four course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Deluxe Royal Ascot afternoon tea is available.
17:35 Final race commences.
18:05 Selected complimentary bar closes (or 30 minutes after the start of the final race).
18:00 Guests depart the facility for singing around the Bandstand.
21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there may be delays, so please leave plenty of time to get into the venue.

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorways.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – EventOperations@break-the-ice.co.uk.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

Royal Ascot – The Old Paddock

DATES TBC

Royal Ascot is Britain’s most valuable race meeting, attracting many of the world’s finest racehorses to compete for more than £6.58milllion in prize money. The eighteen Group races, eight of them in Group One, have made legends of the finest thoroughbreds. Black Caviar, Frankel, Yeats, all are Royal Ascot winners turned household names. The Old Paddock is situated on the 1st floor of the original racecourse building and offers a relaxed environment away from the masses and a unique position overlooking the horses and saddling boxes in the Pre-Parade Ring.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Queen Anne Enclosure admission ticket.
Private tables of 10 or 12 (smaller groups will be accommodated on a shared basis).
• A welcoming Prosecco reception served on arrival. Selected complimentary bar of beer, wine, mainline spirits & soft drinks (until 30 minutes after the start of the last race).
• Set three-course luncheon served with wine.
• Royal Ascot traditional afternoon tea.
• Royal Ascot racecard & racing newspapers available.
• Car parking label 1 per 2 guests booked (Standard size vehicles only).

Queen Anne Enclosure admission ticket: On the lawns and terraces of the Queen Anne Enclosure, you can enjoy first-rate views of the day’s six races, joining the jubilant crowds as they cheers each winner home. Here you’ll be at the heart of the day’s activity. Close to the runners and riders in the Pre-Parade and Parade Ring and front row as the Royal Procession passes by the Grandstand. After the
last race is over, the celebrations continue with wonderful communal singing on the Bandstand lawn.

Further Information

10:30 Ascot Racecourse opens.
11:00 Welcoming Prosecco reception & selected complimentary bar opens.
12:00 Three course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Royal Ascot traditional afternoon tea is available.
17:35 Final race commences.
18:05 Selected complimentary bar closes (or 30 minutes after the start of
the final race).
– Guests depart the facility for singing around the Bandstand.
21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there may be delays, so please leave plenty of time to get into the venue.

Location: If you prefer to have the first view of the horses as they prepare to race, the Old Paddock Restaurant overlooks the Pre-Parade Ring and Saddling Boxes and is a short stroll from the Parade Ring and track. Whilst you cannot see the horses running from your table within The Old Paddock you have access to a viewing balcony overlooking the pre-parade ring.

 Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50-minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorway.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance. Guests in this area do not have access to the upper levels of the grandstand

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – EventOperations@break-theice.co.uk.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

We suggest you arrange to meet your guests in the hospitality facility.

Royal Ascot – The Village

DATES TBC

Royal Ascot Village

Royal Ascot is Britain’s most valuable race meeting, attracting many of the world’s finest racehorses to compete for more than £6.58milllion in prize money. The eighteen Group races, eight of them in Group One, have made legends of the finest thoroughbreds. Black Caviar, Frankel, Yeats, all are Royal Ascot winners turned household names. Ascot’s take on English eccentricity, the Royal Ascot Village is something a little different for you and your guests. Standing on the Heath with the spectacular backdrop of the Grandstand, you will be close to the rails as the horses thunder past. Situated in the middle of the racecourse, the Royal Ascot Village looks across the track towards the Grandstand and benefits from a unique position just metres from the horses on the finishing straight.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Grandstand Admission Ticket.
  • Private tables of 10 (smaller groups will be accommodated on a shared basis).
  • Welcoming Pimms reception upon arrival until 12 0’clock.
  • Celebrity guest speaker in attendance.
  • Selected complimentary bar throughout the day including mainline spirits, beer, wine and soft drinks (until 30 minutes after the start of the last official race).
  • Cash bar facilities.
  • Set four-course luncheon – a served starter & main followed by dessert and cheese from contemporary lozenge stations.
  • Mad Hatters Tea Party concept for afternoon tea.
  • Royal Ascot racecard & racing newspapers available.
  • Car parking label 1 per 2 guests booked (Standard size vehicles only)*.

Further Information

10:30 Racecourse opens.

11:00 Guests are invited to make their way to the Heath and are welcomed into the Royal Ascot Village.

Welcoming Pimms reception.

11:00 Selected complimentary bar opens consisting of beer, wine and soft drinks.

12:30 Luncheon is available. Celebrity guest speaker.

14:00 Royal procession.

14:30 First race commences.

15:30 Mad Hatters Tea Party afternoon tea is available.

17:00 Last race of the day.

18:00 Selected complimentary bar closes 30 minutes after the start of the last race.

Facility closes. All guests depart for traditional singing around the bandstand.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

WATCH VIDEO

ROYAL ASCOT – PANORAMIC RESTAURANT

DATES TBC

Royal Ascot is Britain’s most valuable race meeting, attracting many of the world’s finest racehorses to compete for more than £6.58 million in prize money. The eighteen Group races, eight of them in Group One, have made legends of the finest thoroughbreds. Black Caviar, Frankel, Yeats, all are Royal Ascot winners turned household names. Offering one of the best views in British Racing, the sixth-floor Panoramic Restaurant has uninterrupted views overlooking the Winning Post and exquisite Fine Dining.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Royal Enclosure admission badge (bespoke to each guest).
• Private tables for between 2 and 12 guests.
• A welcoming glass of Champagne served on arrival with canapes. Selected complimentary bar of beer, wine, mainline spirits, Champagne & soft drinks (until 30 minutes after the start of the last race).
• Set four-course luncheon served with wine.
• Deluxe Royal Ascot afternoon tea.
• Tipster.
• Royal Ascot racecard & racing newspapers available.
• Car parking label 1 per 2 guests booked (Standard size vehicles only).

Royal Enclosure admission ticket: The Royal Enclosure is a beautiful space transformed entirely for the Royal Meeting. It features idyllic gardens leading on to the Pre-Parade Ring. Guests can also enjoy exclusive access to the fourth-floor seated balcony of the Grandstand and viewing lawns that overlook the Winning Post.

Further Information

10:30 Ascot Racecourse opens.
11:00 Champagne and canapes reception. Selected complimentary bar opens.
12:00 Four course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Deluxe Royal Ascot afternoon tea is available.
17:35 Final race commences.
18:05 Selected complimentary bar closes (or 30 minutes after the start of
the final race).
– Guests depart the facility for singing around the Bandstand.

21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there may be delays, so please leave plenty of time to get into the venue.

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorways.

Ladies are kindly reminded that formal day wear is a requirement in the Royal Enclosure, defined as follows: Hats or headpieces must be worn at all times. Fascinators are not permitted; nor are headpieces which do not have a base covering a sufficient area of the head (4 inches/10cm). Dresses and skirts should be of modest length defined as falling just above the knee or longer. Dresses and tops should have straps of one inch or greater. Strapless, off the shoulder, halter neck and spaghetti straps are not permitted. Jackets and pashminas may be worn but dresses and tops underneath should still comply with the Royal Enclosure dress code. Trouser suits are welcome. They should be of full length and of matching material and colour. Midriffs must be covered. Gentlemen: are kindly reminded that it is a requirement to wear either black or grey morning dress which must include: A waistcoat and tie (no cravats). A black or grey top hat. Black shoes.

Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to g.tyrrell@imperial.events The
deadline for this information is three weeks before the event date.

Event accreditation: Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Royal Ascot – Private Viewing Box

DATES TBC

Royal Ascot is Britain’s most valuable race meeting, attracting many of the world’s finest racehorses to compete for more than £6.58million in prize money. The eighteen Group races, eight of them in Group One, have made legends of the finest thoroughbreds. Black Caviar, Frankel, Yeats – all are Royal Ascot winners turned household names. With box spaces for between 10 and 108 guests, you can create a setting that’s intimate, but always atmospheric. Everything is convenient, with a private bar, waiting staff and easily accessible betting facilities on each level. Choose a relaxed but sophisticated buffet, or opt for a sit-down meal.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Queen Anne Enclosure admission ticket*
• Private Box with viewing balcony.
• Morning coffee & biscuits.
• A welcoming glass of Champagne & canapes served on arrival. Selected complimentary bar of beer, wine, mainline spirits, house Champagne & soft drinks (until 30 minutes after the start of the last race).
• Set four-course luncheon served with wine.
• Deluxe Royal Ascot afternoon tea.
• Royal Ascot racecard & racing newspapers available.
• Access to tote facilities close by.
• Car parking label 1 per 2 guests booked (Standard size vehicles only).

Further Information

10:30 Ascot Racecourse opens.
11:00 Welcoming glass of Champagne & selected complimentary bar opens.
12:00 Four course luncheon is served with wine.
14:00 Royal Procession.
14:30 First race.
15:30 Deluxe Royal Ascot afternoon tea is available.
17:35 Final race commences.
18:00 Singing round the Bandstand commences.
19:00 Private box bars close and vacated by 20:00.
21:00 Car park closes.
Please Note Due to increased security measures at the racecourse entrances there
may be delays, so please leave plenty of time to get into the venue.

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London.Located close to the M3, M4, M40 & M25 motorways.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted

As host you can encourage a Royal Enclosure Dress Code; however it is not compulsory to access your Box via the Grandstand Admission access routes in the East end of the stand. Ladies and Gentlemen not complying with the Royal Enclosure Dress Code will be unable to transit through the Royal Enclosure areas in the grandstand to gain access to their box.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre- Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the boxes in the west end of the stand without Royal Enclosure Accreditation.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is 3 weeks prior to the event.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately to hayley@imperial.events. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

Royal Ascot – The Sandringham Restaurant

DATES TBC

Royal Ascot is Britain’s most valuable race meeting, attracting many of the world’s finest racehorses to compete for more than £6.58milllion in prize money. The eighteen Group races, eight of them in Group One, have made legends of the finest thoroughbreds. Black Caviar, Frankel, Yeats, all are Royal Ascot winners turned household names.
The Sandringham occupies the lower level of the same marquee as Carriages and is named after Her Majesty’s Royal Estate in Norfolk. The imaginative interior reflects this, taking its summery cues from the famous Sandringham orchards.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Queen Anne Enclosure Admission Ticket.
  • Private tables of 10 (smaller groups will be accommodated on a shared basis).
  • A welcoming glass of Prosecco served on arrival.
  • Selected complimentary bar throughout the day selected mainline spirits, beer, wine and soft drinks (until 30 minutes after the start of the last official race).
  • Set three-course luncheon served with wine.
  • Selection of wines and liqueurs.
  • Royal Ascot Traditional Afternoon tea.
  • Royal Ascot racecard & racing newspapers available.
  • Car parking label 1 per 2 guests booked (Standard size vehicles only)*.

Further Information

10:30 Racecourse opens.

11:00 Guests are invited to make their way to the Sandringham Restaurant.

11:00  Prosecco drinks reception is served.

12:30  Three Course Luncheon is served.

14:00 Royal Procession.

14:30 First race commences.

15:30  Royal Ascot Traditional Afternoon tea is served.

17:35 Final Race Commences .

18:05 Bar closes 30 minutes after the start of the last official race. Facility closes. All guests depart for traditional singing around the bandstand.

21:00 Car Park Closes

Ascot Racecourse is ideally situated in beautiful wooded countryside adjoining Windsor Great Park and about a 50 minute drive or train journey from London. Located close to the M3, M4, M40 & M25 motorways.

Ladies within the main Grandstand enclosure are encouraged to dress in a manner as befits a formal occasion. Gentlemen are required to wear a suit with a shirt and tie. Ladies are kindly asked to take particular note of the following: A hat, headpiece or fascinator should be worn at all times in the main Grandstand; Strapless or sheer strap dresses and tops are not permitted; Trousers must be full length and worn with a top that adheres to the guidelines above (i.e. strapless or sheer strap tops are not permitted); Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the Grandstand Admission dress code; Midriffs must be covered; Shorts are not permitted.

Grandstand Admission Ticket Definition: The Grandstand Admission ticket provides excellent facilities and viewing areas at ground level and lawn level. Grandstand Admission customers can watch the Royal Procession and the racing action from the lawns in front of the Grandstand. The Pre-Parade Ring, Parade Ring and track are both within a short walking distance, by crossing the Concourse in the main Grandstand. Guests in this area do not have access to the upper levels of the grandstand.

Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. If you do not submit the form before the specified
deadline your passes will not be pre-ordered and your driver will need to drop off your guests and come back to pick up later that day.

Queen Anne Dress Code: Queen Anne Enclosure Dress code: Ladies within the Queen Anne Enclosure are encouraged to dress in a manner as befits a formal occasion and are kindly asked to take note of the following: Ladies are required to wear formal daywear including a hat, headpiece or fascinator at all times. Trousers are permitted but must be full length. Shorts and strapless or sheer strap dresses/ tops are not permitted and midriffs must be covered. Jackets and pashmina’s may be worn but dresses and tops underneath should still comply with the dress code. Gentlemen are required to wear a matching suit with a shirt and tie.

Please note: Drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will NOT BE TOLERATED. Imperial Corporate Events, in conjunction with all the third parties we work with, has a behavioural management policy & legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment.

*Parking: If you wish for your limousine, mini bus or coach driver to park for the day at the racecourse, additional permits will need to be purchased. Your order & payment needs to be received by Imperial a minimum of eight weeks prior to the contracted event date – eventoperations@imperial.events.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events.. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to hayley@imperial.events. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

We suggest you arrange to meet your guests in the hospitality facility.

F1 GRAND PRIX DE MONACO – RADISSON BLU NICE – GS T

DATES TBC

Radisson Blu, Nice

The Monaco GP is the one race of the year that every driver dreams of winning. Like Le Mans, it stands alone almost distinct from the sport from which it was born. A combination of technical excellence & sheer bravery is required to win here.

The Radisson Blu hotel is just steps from the sparkling waters of the Mediterranean Sea on the Promenade des Anglais with its own private beach, Régence Plage. The beach is accommodated with umbrellas, cushioned lounge chairs and towels. If relaxing on the sands is not for you, check out the swimming pool on the wonderful panoramic terrace which offers beautiful views. The hotel is also conveniently close to transportation hubs, adjacent to a taxi rank and bus station and is situated only four kilometers from the airport and five kilometers from the train station.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Direct return economy class flight from a London Airport to Nice Airport.
  • Return airport to hotel group coach transfers.
  • 3 nights’ accommodation at the 4star Radisson Blu Hotel in a standard city room*with breakfast, based on twin occupancy.
  • Informal welcome drinks reception on Friday evening to meet fellow ICE guests.
  • Reserved Grandstand T seated ticket for Race Day only (Sunday)**.
  • Return hotel to circuit group coach transfers on race day only (Sunday).
  • Representative staff throughout & ATOL protection.

Further Information

25/05/18
UK Day of Departure.
– Economy class flight departs a London Airport for Nice Airport.
– Flight arrives at Nice Airport. Group coach transfer to Radisson Blu
Hotel: 223 Prom. des Anglais, 06200 Nice.
From 15:00 Hotel check in. Kindly note a bag drop will be available as hotel check-in is advertised from 15:00.
– Informal welcome drinks event.
26/05/18 Day at guests leisure.
27/05/18 F1 Grand Prix De Monaco Race Day.
08:00 Coach transfer to Monaco from your hotel. Guest are invited to walk to their allocated grandstand.
14:00 F1 Grand Prix De Monaco commences.
18:30 Return coach transfer to your hotel.
28/05/18 Nice Day of Departure.
Prior to 12:00 Noon Hotel Check-out. You must pay for all your extras prior your departure. Please be in place at the front of the hotel for your return transfer to the airport.
– Economy class flight departs Nice Airport for a London Airport.
– Flight arrives at a London Airport. All guests depart.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid travel insurance/visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware: https://www.gov.uk/foreign-travel-advice/france.
Flights
We regret to inform you that should guests arrive late for any of the scheduled flights or transfers, they will be asked to make their own travel arrangements at their own expense. If you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg if the outbound leg is classified as a ‘No Show’. Standard airline baggage allowances & restrictions will apply.

Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change. All timings quoted are local.

There is no strict dress code. Please dress for comfort and climate.

*City view rooms
Spacious and bright room with view of the city or on the hills of Fabron. Non-smoking rooms.
**GP Tickets
Due to high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.
Behaviour
Please note drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. The airline, hotel & circuit with ICE support has a behavioural management policy & to help provide all clients with an outstanding experience; clients deemed intoxicated will not be permitted entry or boarding & will be ejected by security without recompense.

Passenger Flight Manifest Grid
ICE is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. Therefore this grid must be completed & returned to eventoperations@imperial.events no later than 8 weeks prior to the event departure date (30.03.2018) for all guest attending. Any late entries will incur a late submission fee per name. Please make every endeavour to provide us with the correct information as it appears in your guests passport. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible.
Event accreditation including GP tickets
Are dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.
Change of Address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event at hayley@imperial.events who will confirm receipt once actioned. Due to security, final packs will only be sent to addresses in Great Britain. GP Tickets strictly cannot be replaced under any circumstances.

The Exorcist – Gordon Ramsay’s Maze Grill

VARIOUS DATES

Phoenix Theatre, London

Winner of two Academy Awards, and widely considered the scariest movie of all time, the film adaptation of The Exorcist sparked unprecedented
worldwide controversy when it was released in cinemas in 1973.

Forty-five years after William Peter Blatty’s best-selling novel terrified an entire generation, The Exorcist is unleashed onto the West End stage for the very first time in a uniquely theatrical experience directed by award-winning film and theatre Director Sean Mathias (Bent, No Man’s Land). When the medical profession fails to provide answers to young Regan’s strange symptoms her desperate mother Chris turns to a local priest for help. But before Father Damien can tackle what’s before him, he must overcome his own shaken beliefs, as this fight is for more than just one girl’s soul…

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Private tables for 2-12 guests (larger parties will be accommodated adjacent to one another where possible).
  • A welcoming glass of champagne.
  • Pre-theatre set three course dinner with one selected side per person at Gordon Ramsay’s Maze Grill Mayfair.
  • Reserved seat for the performance (issued in a minimum of pairs).

Gordon Ramsay’s Maze Grill Mayfair
A glass of champagne and a set three-course pre-theatre dinner has been paid for in advance. This cannot be substituted for items on another menu or a different beverage. Anything over and above the package content stated on the evening must be settled by you prior to departure.

Kindly note this sheet was created using provisional information, therefore package content and timings are subject to change.

Further Information

17:00 Arrive at Gordon Ramsay’s Maze Grill Mayfair.
– To ensure service is not rushed we ask you to please arrive promptly. The reservation at Maze Grill Mayfair is booked under your company name. Please quote this to the maître d’ on arrival & you will be shown to your table for the evening.
– Upon being seated a welcoming glass of champagne & a set three course meal with one selected side per person is served.
– After dinner service, please make your way from Gordon Ramsay’s Maze Grill Mayfair to the Phoenix Theatre which is approximately a 16 minute drive (1.4 miles) or a 24 minute walk.
20:00 Performance of The Exorcist commences.
– Interval.
22:00 (approx)
Performance of The Exorcist concludes.

Address Detail
Maze Grill Mayfair: 10-13 Grosvenor Square, Mayfair, London W1K 6JP.
Phoenix Theatre: 104-110 Charing Cross Road, London, WC2H 0JP.

Please allow plenty of time to travel to the Phoenix Theatre, taking into consideration London traffic. Should guests be late, they will be refused entry to the performance until a suitable interval.

Driving
Will take approximately 16 minutes to travel the 1.4 miles by car from Gordon Ramsay’s Maze Grill Mayfair, London to the Phoenix Theatre.
Tube
The nearest tube station Bond Street Station is approximately a 5 minute walk from Gordon Ramsay’s Maze Grill Mayfair. From this station, via Central Line (towards Hainault) to Tottenham Court Road Station is approximately 3 minutes, with 3 minutes’ walk to the Phoenix Theatre.
Walking
Will take approximately 24 minutes to travel by foot from Gordon Ramsay’s Maze Grill Mayfair.

 

Smart/casual. Smart jeans are permitted, please note that wearing trainers is not advised.

Age Restrictions: Suitable for audiences aged over twelve years old due to strong language.

Gordon Ramsay’s Savoy Grill: A glass of champagne and a set three-course pre-theatre dinner has been paid for in advance. This cannot be substituted for items on another menu or a different beverage. Anything over and above the package content consumed on the evening must be settled by you prior to departure.

Wyndham’s Theatre: Kindly note that latecomers will be admitted at the first suitable break. The use of cameras and recording equipment is strictly forbidden.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is Wednesday 11th October 2017.
Event accreditation
Is dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to – hayley@imperial.events who will respond once actioned.
On the day
To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs

AN AMERICAN IN PARIS – GORDON RAMSAY’S SAVOY GRILL

September Dates Available

Dominion Theatre, London

Written by Pulitzer Prize finalist Craig Lucas, the “ravishing production” (Variety) features set and costume designs by seven-time Tony® Award winner Bob Crowley (The Audience; Mary Poppins); projections by the renowned British designers 59 Productions(War Horse; London 2012 Olympic Games Opening Ceremony); sound by Jon Weston and lighting by Natasha Katz, who won her fifth Tony® Award for this production.

This brand new adaptation promises to present the story afresh for a new generation of audiences, whilst keeping the heart of Gershwin’s beloved, witty and elegant musical. It’s Broadway counterpart won a total of four 2015 Tony Awards, including Best Choreography for its wondrous dance sequences.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Pre-theatre set three course dinner at Gordon Ramsay’s Savoy Grill.
  • A welcoming glass of champagne.
  • Reserved seat for the performance (issued in a minimum of pairs).

Further Information

17:00 Arrive at Gordon Ramsay’s Savoy Grill. Whilst we appreciate that you may wish to add to your Savoy experience by having an aperitif at The American or Beaufort bars; kindly note your table has been booked for 17:00. To ensure service is not rushed we ask you to please arrive promptly. The reservation at The Savoy Grill is booked under your company name. Please quote this to the maître d’ on arrival and you will be shown to your table for the evening.
– Upon being seated a welcoming glass of champagne and set three course meal is served.
– After dinner service, please make your way from Gordon Ramsay’s Savoy Grill to the Dominion Theatre which is approximately takes 22 minutes to travel the 1.1 miles by car or a 16 minute walk.
19:30 Performance of An American in Paris commences.
– Interval.
22:20 (approx)
EXTRA INFORMATION Performance of An American in Paris concludes.

Please allow plenty of time to travel to the Dominion Theatre, taking into consideration London traffic. Should guests be late, they will be refused entry to the performance until a suitable interval.
Dominion Theatre: Kindly note that latecomers will be admitted at the first suitable break. The use of cameras and recording equipment is strictly forbidden.
Address Detail:
The Savoy: Strand, London WC2R 0EU.
Dominion Theatre: 268-269 Tottenham Court Road, London, W1T 7AQ.
Driving: Will approximately take 22 minutes to travel the 1.1 miles by car from Gordon Ramsay’s Savoy Grill, London to the Dominion Theatre.
Tube: The nearest tube station Charing Cross is approximately a 5 minute walk from Gordon Ramsay’s Savoy Grill. From this station, via Northern Line (towards High Barney) to Tottenham Court Road Station is approximately 2 minutes, with a minute walk to the Dominion Theatre.
Walking: Will take approximately 16 minutes to travel by foot from Gordon Ramsay’s Savoy Grill.

Kindly note this sheet was created using provisional information, therefore package content and timings are subject to change.

Smart/casual. Smart jeans are permitted, please note that wearing trainers is not advised.

Code of Conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate Events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into Gordon Ramsay’s Savoy Grill or Dominion Theatre and will be ejected by security without recompense.

 

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the event.
Event accreditation
Is dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to – hayley@imperial.events who will respond once actioned.
On the day
To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs

The Hinds Head & Royal Windsor Races

April - October Dates

Vicar's Room, Bray

The One Michelin Star Hinds Head Bray is set in a picturesque village made famous by its unusual principled vicar. The Hind’s Head celebrates a variety of matchless classics of British cuisine, cooked with the skill, precision, flavoursomeness and originality you’d expect from Heston Blumenthal. A dining table hewn from a single trunk of oak sits amid wood-beam walls, seating up to 18 guests. The Room captures the character of its historical setting, making it a truly atmospheric place for a private dining experience.

After a gastronomic tasting menu our guests will take a return river cruise from Maidenhead Promenade, to the Royal Windsor Racecourse. The Racecourse’s Famous Monday night Racing is the perfect destination for thrilling racing. The Club Enclosure is the prime position next to the winning post.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • A welcoming glass of selected wine on arrival at Heston Blumenthal’s One Michelin Star 15th Century Hinds Head Restaurant.
  • Private bespoke five course tasting menu in the Vicar’s dining room followed by coffee and petit fours.*
  • Three glasses of specially selected wine per person served with the tasting menu.
  • Informal Q & A session.**
  • Cash bar facilities to purchase additional drinks at The Hinds Head.
  • One way coach transfer from Heston Blumenthal’s Hinds Head Restaurant, Bray to Maidenhead Promenade.
  • Traditional River cruise to Royal Windsor Racecourse from Maidenhead Promenade.
  • Half a bottle of selected Champagne per person, served with light afternoon tea on the outbound cruise.
  • Race cards (one per couple).
  • Racing posts available.
  • Disembark close to the racecourse.
  • Club Enclosure badge per guest.
  • Two course hot & cold buffet on return cruise.***
  • Complimentary bar of selected wine, beer and soft drinks on the return cruise.
  • Cash bar facilities are available on board to purchase additional drinks.

*Please note that due to the nature of the refurbishment at the Hinds Head Restaurant, guests may be accommodated over a number of tables adjacent to one another.
**All talent is subject to final availability.
***Kindly return to the boat promptly after the final race as we are unable to wait for any late arrivals, due to the strict jetty times.

Further Information

Guests are invited to make their way to Heston Blumenthal’s Restaurant ‘The Hinds Head’.
– To ensure service is not rushed we kindly ask you to arrive promptly. To enjoy the full gastronomic tasting menu lunch service will take approximately three hours, therefore if you arrive late for your lunch reservation there may not be time to enjoy all the courses on offer.

11:30 Upon arrival you will be shown upstairs to the Royal Lounge and offered a welcoming glass of wine. This is a newly refurbished floor & has a relaxed atmosphere for you to mingle with your fellow guests. Please quote company name used at time of booking.
11:45 Q&A session commences.
12:00 Five course set tasting menu service commences in the Vicar’s dining room accompanied by three glasses of specially selected wine per person.
15:00 Guests depart restaurant for coach transfer to Maidenhead Promenade where you will embark the vessel.
– Should you have driven to the restaurant, we would encourage you to park your vehicle at Boulter’s Lock car park (please see below parking information) and depart ten mins prior to the coach departure.
15:30 Vessel departs and cruise commences downstream to racecourse. Half a bottle of selected champagne will be served per person with light afternoon tea.
17:25 First race commences.
17:30 Upon arrival at the racecourse you are free to make your way to the Club Enclosure. Kindly note that if you and your party have already decided not to use the return journey; please inform our ICE representative who will be present on the day, as you disembark.
20:40 Last race commences.
– After the last race please make your way back immediately to the boat, which will cruise upstream & return to Maidenhead Promenade.
21:10 Vessel departs after safety briefing. During the final cruise a two course set buffet dinner will be served on the lower deck accompanied by complimentary bar of selected wines, beer & soft drinks. A full cash bar will also be available on board for you to purchase any additional drinks.
22:30 Arrive back at Maidenhead Promenade and all guests depart.

Jetty & Cruise
Guests are advised there may be congestion on the jetty for the return cruise due to peak travelling times of river traffic & locks, which may cause delays which are outside the jurisdiction of Imperial Corporate Events. The final arrival time is an approximation, as the length of time for the journey will vary depending on river and lock traffic.
Maidenhead Promenade
2 Ray Mead Road, Maindenhead, SL6 8NP.
Parking
The boat will return in the evening & disembark at Maidenhead Promenade, opposite Jenners Riverside Cafe, Riverside Gardens Park on Ray Mead Road, Maidenhead, SL6 8NP. Please note that this car park closes at 18.00 (dusk) – please do not park your vehicle here after the Hinds Head. There should be car parking spaces at the Boulters Lock car park, which is adjacent to Boulters Lock, SL6 8JN. This is a pay and display car park, approximately a 10 minute stroll along the river’s edge to Riverside Gardens. Many clients also take advantage of street parking.

Smart jeans (no rips, tears or fraying) are acceptable but shorts, t- shirts, sports attire and trainers are not permitted and we do ask that men wear a collared shirt. This dress code will be enforced by the Racecourse, therefore access may be denied.

Code of Conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into the restaurant, racecourse or boat and will be ejected or disembarked without recompense and the appropriate authorities alerted. The selected complimentary bar on board the vessel is dependent of passenger & crew safety which is determined by the Captain. The Captain has the right to disembark any passenger as the health and safety of all guests and the vessel is paramount.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the event.
Change of email address
Should you wish for your accreditation to be sent to an alternative email address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm by email once actioned.
On the day
To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.
Hinds Head Dress Code
There is no formal dress code at the Hinds Head. Please note that Heston Blumenthal is not scheduled to attend this event. There is a smart dress code in the Club Enclosure.
Final Event Information
Is dispatched electronically approximately 3-5 days prior to the event to your contracted email address. No physical accreditation is sent out prior to the event date. Racecourse admission and swing badges will be distributed to the host on the cruise down to the Racecourse.
Club Enclosure Definition
The Club Enclosure has the prime position next to the winning post and has a dedicated big screen for all the racing action. With a ticket for this area you can access the Club, Grandstand and Silver Ring Enclosures, Centre of the Course and Paddock Lawn. The Parade Ring, Pre-Parade Ring and Winners Enclosure are close by and there is also a great choice of bars and wonderful restaurants.

Wales v Ireland

Saturday March 14, 2015

Millennium Stadium - Cardiff

With this being the last competitive tournament before the World Cup later in the year, Wales will be looking to make amends and find true form after a less than convincing tournament in 2014. Take in the legendary Millennium Stadium atmosphere in style and cheer them on as they face their fiercest rivals – England & Ireland in what will surely be two iconic fixtures.
The historic Angel Hotel, just a stone’s throw away from the stadium, with an atmosphere to rival the millennium stadium itself, is the perfect base to experience a luxurious day of hospitality.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Reserved match ticket (guaranteed in a minimum of pairs).
  • Hospitality within the Angel Hotel, Cardiff.
  • Private tables for groups of 10 (smaller bookings on a shared basis).
  • A welcoming glass of champagne on arrival.
  • Selected complimentary bar.
  • Four course meal.
  • Celebrity guest speaker.
  • Post match refreshments.
  • Plasma TV’s and DVD replays.
  • Souvenir match programme available.
  • Hostess service.

Further Information

11:00 Guests are invited to the Angel Hotel, Cardiff where a welcoming glass of champagne is available on arrival. Selected complimentary bar opens.

12:00 Four course meal is served. After dinner guests depart hotel for the stadium.

14:30 Kick off! Wales v Ireland.

16:00 Final whistle. Guests are invited back to the Angel Hotel for post-match refreshments.

16:15 Post match refreshments are served. Selected complimentary bar re-opens.

17:30 Complimentary bar closes.

Smart/casual. Rugby shirts are permitted – please feel free to wear your team colours with pride. Sportswear, trainers & ripped jeans are not permitted.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Match tickets: Kindly note match tickets are issued in a minimum of pairs. This does not affect your dining arrangements.

Event documentation: will be dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange redelivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Dress Code: Smart/casual. Rugby shirts are permitted – please feel free to wear your team colours with pride. Sportswear, trainers & ripped jeans are not permitted.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

F1 Belgian GP – Raddison Brussels

PLEASE NOTE ALL PACKAGE DETAILS ARE PROVISIONAL AND SUBJECT TO CHANGE

Friday August 26, 2016 - Monday August 29, 2016

3 Night Travel Package – Radisson Blu Royal Hotel Brussels

Drivers and fans alike love the Belgian Grand Prix. Since inception, Spa-Francorchamps has been famous for its unpredictable driving conditions. It is one of the most challenging race tracks in the world, mainly due to its fast, hilly and twisty nature. Spa is a favourite circuit of many racing drivers and fans. Spa Francorchamps is a must-visit circuit, an all-time great for many drivers, offering sustained high speeds, dramatic swoops and challenging corners like the awesome Eau Rouge.

Enjoy the convenience of this hotel in Brussels city centre Located in the very heart of the European Capital, this hotel in the Brussels city centre is just minutes away from the world-famous Grand Place and the Royal Galleries. Showcasing the work of renowned architect Michel Jaspers, the unique Radisson Blu Royal Hotel, Brussels welcomes guests with its impressive Art Deco façade and delivers true hospitality. From this hotel’s convenient location in the heart of the city and only 14 km from the airport, guests can explore the vibrant Belgian capital including the nearby Grand Place, Manneken Pis and Magritte Museum. Stunning architecture, fascinating museums, exquisite dining and shopping are all within easy reach. Well-appointed rooms and suites are complemented by delicious on-site dining options and modern fitness facilities to ensure a relaxing stay. Savour unforgettable cuisine at these Brussels restaurants. The proud recipient of two Michelin stars, the Sea Grill at the Radisson Blu Royal Hotel is a favourite among Brussels restaurants. Excellent casual dining can also be found at the Atrium Restaurant and PebbleWood Corner, host of the sumptuous Super Breakfast Buffet

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return Eurostar London St Pancras
  • International to Brussels standard class travel (allocated in a minimum of pairs).
  • 3 nights 4* accommodation in the Radisson Blu Royal Hotel Brussels with super breakfast buffet based on twin occupancy in standard room*
  • Return Eurostar Terminal transfers by coach.
  • Informal welcome drinks event Friday evening.
  • Weekend GOLD covered Eau Rouge
  • Grandstand Ticket (issued in a minimum of pairs).
  • Saturday & Sunday return circuit transfers.
  • ATOL Levy.

*Hotel ratings are as per the individual hotel. This may not always reflect the same standard as the current UK hotel rating system.

Please note: Items of personal consumption are not included in the cost of your package

Further Information

Friday 21st August – Departure

13:00 Eurostar Standard class check-in at St Pancras International train station, London. You are advised to check-in at least 45 minutes before train departure to allow time for security procedures.

14:04 Eurostar departs London St Pancras.

17:05 Arrive Brussels Midi.

Coach transfer to Radisson Blu Royal Hotel Brussels, Rue du Fosse-aux-Loups 47, 1000 Brussel, Belgium.

19:30 Informal welcome drinks event.

Saturday 22nd August – Qualifying Day

07:45 Coach transfer to the circuit from hotel.

11:00 Practice.

14:00 Qualifying Race.

18:30 Return coach transfer from circuit to hotel.

Sunday 23rd August – Race Day

07:45 Coach transfer to the circuit from hotel.

12:30 Track parade.

14:00 Formula 1 Belgian Grand Prix.

17:00 Return coach transfer from circuit to hotel.

Monday 24th August – Departure

13: 30 Coach transfer to Eurostar Brussels Terminal.

14:00 Check-in with Eurostar.

14:52 Depart Brussels Midi.

16:03 Arrive London St Pancras.

The Grand Prix is a rain and shine event, therefore please dress accordingly for these conditions and comfort.

Guest Names & Rooming List: Please complete and return the attached rooming grid to eventoperations@break-the-ice.co.uk. The deadline for this information is eight weeks prior to the event date. It is your own responsibility to organise adequate travel insurance and to ensure that those travelling have a valid passport and necessary visa’s to gain entry to the country.

Baggage: Each guest is entitled to take onboard two medium sized items (85cm at their maximum length) plus 1 small item of hand luggage. There aren’t any weight restrictions providing your items don’t exceed the 85cm in length. Any baggage exceeding this allowance will incur an extra baggage charge and will have to be transported by Eurostar registered baggage service.

Event accreditation: Is dispatched approximately a week prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. If you are unsure of the address listed against you please check your EchoSign contract.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to Hayley Bent – h.bent@break-the-ice.co.uk, who will confirm by return of email once auctioned.

On the event: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. ICE regrets to inform passengers

Cheltenham National Hunt Festival – Balcony Box Package

Tuesday March 14, 2017 - Friday March 17, 2017

Balcony Box Package

The Cheltenham National Hunt Festival is the greatest jump race meeting in the world. Each of the four days has a little something for everyone including Ladies Day, celebrating the role women play in jump racing, culminating on Friday, with the prestigious Gold Cup.

The Balcony Boxes offer an ideal viewing point, overlooking the final two fences and down towards the finishing straight.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Club Enclosure Admission Badge to
  • Cheltenham Racecourse.
  • Hospitality in shared glass-fronted boxes.
  • Private tables of 10 or 12 (smaller groups will be accommodated on a shared basis).
  • Morning coffee and biscuits.
  • Set four course luncheon.
  • Full afternoon tea.
  • Complimentary bar of selected beers, wines, mainline spirits and soft drinks.
  • Car park labels (1 per 2 guests booked).
  • Celebrity tipster.
  • Souvenir Racecard per guest.
  • Racing newspapers available.
  • Hostess service.
  • Television viewing.
  • Betting facilities.

Further Information

10:30 Cheltenham Racecourse opens.

10:45 Morning coffee & biscuits available.

11:00 Complimentary bar of selected beers, wines, mainline spirits & soft drinks opens.

12:00 Four course luncheon is served.

13:30 A programme of first-class National Hunt racing begins.

15:30 Afternoon tea is available.

17:15 Last race commences.

17:45 Complimentary bar closes.

Facility closes. All guests depart.

We recommend that ladies wear smart day wear; please note hats are optional. Jacket and tie or suit is suggested for gentlemen.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

Cheltenham National Hunt Festival – Platinum Suite

Tuesday March 14, 2017 - Friday March 17, 2017

Platinum Package

The Cheltenham National Hunt Festival is the greatest jump race meeting in the world. Each of the four days has a little something for everyone including Ladies Day, celebrating the role women play in jump racing, culminating on Friday with the prestigious Gold Cup.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Club Enclosure Admission Badge to Cheltenham racecourse.
  • Private tables of 10 or 12 (smaller groups will be accommodated on a shared basis).
  • Morning coffee and biscuits.
  • A welcoming glass of champagne upon arrival.
  • Set four course luncheon.
  • Full afternoon tea.
  • Complimentary bar of selected beers, wines, mainline spirits and soft drinks.
  • Car park labels (1 per 2 guests booked).
  • Celebrity tipster.
  • Souvenir Racecard per guest.
  • Racing newspapers available.
  • Hostess service.

Further Information

10:30 Cheltenham Racecourse opens.

10:45 Morning coffee & biscuits available.

11:00 Welcoming glass of champagne is served.

Complimentary bar of selected beers, wines, mainline spirits & soft drinks opens.

12:00 Four course luncheon is served.

13:30 A programme of first-class National Hunt racing begins.

15:30 Afternoon tea is available.

17:15 Last race commences.

17:45 Complimentary bar closes.

Facility closes & all guests depart.

We recommend that ladies wear smart day wear; please note hats are optional. Jacket and tie or suit is suggested for gentlemen.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

Cheltenham National Hunt Festival – Viewing Restaurant

Tuesday March 14, 2017 - Friday March 17, 2017

The Cheltenham National Hunt Festival is the greatest jump race meeting in the world. Each of the four days has a little something for everyone including Ladies Day, celebrating the role women play in jump racing, culminating on Friday with the prestigious Gold Cup.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Club Enclosure Admission Badge giving access to the Members’ Lawn & viewing steps.
  • Private tables of 10 (smaller groups will be accommodated on a shared basis).
  • Breakfast rolls available on arrival.
  • A welcoming glass of champagne upon arrival.
  • Set four course luncheon, followed by coffee.
  • Traditional afternoon tea.
  • Complimentary bar throughout the day including draught Guinness (excluding champagne).
  • Car park labels (1 per 2 guests booked).
  • Guest speaker in attendance.
  • Race card & racing newspapers available.
  • Television viewing.
  • Betting facilities.

Further Information

10:30 Cheltenham Racecourse opens.

11:00 Morning coffee & breakfast rolls available.

Welcoming glass of champagne is served.

Selected complimentary bar opens.

12:00 Four course luncheon is served followed by coffee.

13:30 A programme of first-class National Hunt racing begins.

15:30 Afternoon tea is available.

17:15 Last race commences.

17:45 Selected complimentary bar closes (or 30 minutes after the final race).

18:15 Facility closes (or 60 minutes after the final race).

All guests depart.

We recommend that ladies wear smart day wear; please note hats are optional. Jacket and tie or suit is suggested for gentlemen. It is advised that race goers dress for the weather.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

Grand National – Bob Champion Suite

Saturday April 8, 2017

Bob Champion Suite - Aintree Racecourse

During these extraordinary days, moments of high drama on the famous Aintree turf will be matched by displays of great showmanship and entertainment from the opposite side of the running rail. No other event on earth will provide the passion and excitement of The Crabbie’s Grand National 2015 Festival. With so much happening both on and off the circuit, The Crabbie’s Grand National 2015 Festival promises passion, thrills and drama like nowhere else.

The curtain will rise on Grand Opening Day, when the racing action will be followed by sensational live music and entertainment. Day two of the festival is when Aintree sees the ladies take the stage. As well as the breathtaking action on the racecourse, Ladies Day will include the search for the most stylish racegoer. And then, the day of the grandest show there is. The world will watch on Grand National Day. Whilst 600 million people will be watching at home, you can experience the 168th Grand National in person.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Racecourse and County Lawn admission ticket.
  • Private tables for parties of 10 or 12 guests within the Bob Champion Suite (smaller parties accommodated on a shared basis).
  • Morning coffee & biscuits available.
  • Glass of bucks fizz served prior to lunch.
  • Complimentary bar of selected beer, wines and soft drinks.
  • Three course lunch served with selected wine.
  • Afternoon tea.
  • One car park label per two guests (standard size vehicle only).
  • Guest tipster – Bob Champion.
  • Race cards & daily newspapers available.
  • Betting facilities.

Further Information

10:00 Racecourse opens.

10:30 Guests are invited to make their way to the Bob Champion Suite, located adjacent to both the Parade Ring and Red Rum Garden.

Morning coffee & biscuits are available.

11:00 A welcoming glass of bucks fizz is served.

Selected complimentary bar of beers, wines and soft drinks opens.

12:00 Three course lunch with selected wines is served.

13:30 First race commences.

15:15 Afternoon tea is served.

16:15 The Grand National commences.

17:40 Last race commences.

Complimentary bar closes at the start of the last race.

18:00 Facility closes & all guests depart.

Travelling to the Racecourse: Aintree Racecourse is located on the A59, just one mile from the M57 and M58, which link the M62 and M6. Follow the A59 to Liverpool and the AA signs as you approach the racecourse for your appropriate car park. Dropping off directly outside the Racecourse is not advisable and is limited by the police on the day, so please leave plenty of time to access the Racecourse. The easiest way to reach Aintree is by train. The nearest mainline station to Aintree is Liverpool Lime Street. Liverpool Central Station is just a short walk from Lime Street, where you can catch a train to Aintree. Aintree Station is directly opposite the racecourse, where regular trains run every 15 minutes on racedays, and every 7 minutes during The Crabbie’s Grand National 2014 Festival. Dropping off directly outside the Racecourse is not advisable and is limited by the police on the day, so please leave plenty of time to access the Racecourse.

Smart day wear is appropriate for your event. You are politely asked not to wear jeans or sportswear. Please bear in mind the time of year and the changeable weather conditions.

Race viewing: This superb glass-fronted marquee is located adjacent to the Parade Ring and alongside the Red Rum statue, providing the very best value at the Grand National. Guests will view the racing itself from the raised terrace in front of the County Stand which overlooks the finish line of the Grand National.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@break-the-ice.co.uk. The deadline for this information is 3 weeks prior to the contracted date.

Event accreditation: Is dispatched approximately 5-7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to h.bent@break-the-ice.co.uk.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

GRAND NATIONAL- SUNLOCH SUITE HOSPITALITY PACKAGE

Saturday April 8, 2017

History has been written about the legendary runners & riders who have triumphed in the Grand National, each of them demonstrating that thrilling combination of human endeavour & equine fortitude. From the legendary triple-winning success of Red Rum, to our present day successors, there is always a story to be told. Once again the world will stop in its tracks as 600 million people watch live on television. 40 horses & jockeys will line up to race across the famous fences. You could be at Aintree to witness the drama unfold in person and to watch the hero come through at the end.

The Sunloch Restaurant is located in the Lord Sefton Stand, one of Aintree’s newest grandstands, just past the winning post. The Sunloch offers views across the entire course from its private balcony. This unique Grand National Hospitality Package is a must for any horse racing fan.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Premier Admission to Lord Sefton Grandstand.
  • Private balcony overlooking the world famous Grand National course.
  • Pre Parade Ring viewing Balcony.
  • 3 Course Meal served with selected wines.
  • Afternoon Tea with a twist.
  • Selected complimentary bar of beers, wines & soft drinks .
  • Hospitality opens three hours prior to first race and closes one hour after the last
    race
  • Live Entertainment Pre & Post Racing.
  • Complimentary Race-card.
  • Complimentary Car Parking (one lable per booking).
  • Private tables of 10 with smaller parties accommodated on a shared basis.

Further Information

10:00 Aintree Racecourse opens.
10:30 Hospitality suites open. Guests are invited to make their way to the
Sunloch Suite located on the 1st floor of the Lord Sefton Grandstand.
Selected complimentary bar of beers, wines and soft drinks opens.
12:00 Set three course meal is served.
13:30 First race commences.
15:30 Afternoon tea with a twist is served.
16:15 The Grand National race commences.
17:40 Last race commences.
18:00 Facility closes and all guests depart.

By Road: Aintree Racecourse is located on the A59, just one mile from the M57 and M58, which link the M62 and M6. Follow the A59 to Liverpool and the AA/tourism signs as you approach the racecourse for routes to the car parks. From South Leave M6 at J21A and join M62 west. Leave M62 at J6 to join M57, follow signs for races. From North Leave M6 at J26 and join M58, follow signs for
races.

By Rail: The easiest way to reach Aintree is by train. The nearest mainline station to Aintree is Liverpool Lime Street. Liverpool Central Station is just a short walk from Lime Street, where you can catch a train to Aintree. Aintree Station is directly opposite the racecourse, where regular trains run every 15 minutes on racedays (more frequently during The Crabbie’s Grand National Festival).
Upon arrival at Aintree Racecourse guests are invited to make their way to the Sunloch Suite. Should you be utilising your car parking label, guests will be required to pass through a security check before boarding the free shuttle service. Guests are advised to disembark from the shuttle at the drop off point opposite the County Stand.

Although there is no official dress code, smart is preferable and is often adopted. Aintree is a spectacle of colour throughout the year, with many using their trip to the racecourse as an opportunity to showcase their favourite raceday outfits. Sports clothes and fancy dress are not permitted for The Crabbie's Grand National Festival.

Security: Guests are advised that hospitality accreditation must be visible at all times and are for personal use only. This is non transferable. Aintree Racecourse reserves the right to revoke this accreditation at any time.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to c.boyer@imperial.events. The deadline for this information is 3 weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received. Change of ticket address:Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who
will respond by e-mail once actioned.

On the day: To ensure that your event goes accordingly please familiarise yourself with the
important information included as above & in your final packs.

The Fat Duck & Royal Windsor Races

Various Date Options

Monday April 10, 2017 - Monday August 14, 2017

Blumenthal’s The Fat Duck topping the bill in England, ranked number five in the world. The chef, known for his experimental style, has boasted dishes including salmon poached in liquorice gel with artichoke, vanilla mayonaise and ‘Manni’ olive oil, and nitro-scrambled egg and bacon ice cream.

Most Monday nights throughout the summer, our team hosts a cruise from Maidenhead Head Steps, aboard a selection of vessels to the picturesque Windsor Races and back.

Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • A welcoming glass of selected Champagne on arrival at the restaurant.
  • Private tables between 2-6 available.
  • 13 course gastronomic set tasting menu.
  • Glasses of specially selected wine per person served with the tasting menu.
  • Facilities to purchase additional drinks at The Fat Duck.
  • One way coach transfer from Heston Blumenthal’s The Fat Duck, Bray to Maidenhead Steps.
  • Traditional river cruise to Windsor Races from Maidenhead steps.
  • Half a bottle of Champagne per person, served with light afternoon tea on the outbound cruise.
  • Race cards (1 per 2 guests booked).
  • Sports papers available.
  • Disembark close to the racecourse.
  • Club Enclosure badge per guest.
  • Two course hot & cold buffet on return cruise.
  • Complimentary bar of selected house wine, beer and soft drinks on the return journey.

Final Event Information
Is dispatched approximately a week days prior to the event to your contracted ticket address by Royal Mail Special Delivery or email. Kindly note that Racecourse admission and swing badges will be distributed to the host on the cruise down to the Racecourse.

Further Information

11:30 prompt
Guests are invited to make their way to Heston Blumenthal’s Restaurant ‘The Fat Duck’ for a welcoming glass of selected Champagne.
12:00
Gastronomic set tasting menu service commences.
15:00
Guests depart restaurant for coach transfer to Maidenhead steps where you will embark the vessel.
15:30
Vessel departs and cruise commences downstream to racecourse. Half a bottle of Champagne will be served per person with light afternoon tea.
17:00 (approx)
Upon arrival at the racecourse you are free to make your way to the club enclosure.
18:00
Racing commences.
21:00 (approx)
Racing concludes. Make your way back to boat where a buffet commences with selected beers, wines and soft drinks.
22:30 (approx)
Arrive back at Maidenhead Steps and all guests depart.

The Fat Duck’, High St, Bray, Berkshire SL6 2AQ
Please quote the company name and you will shown to your table. Please allow adequate travelling time, as your table has been booked from 11:30, to ensure service is not rushed we ask you to please arrive promptly. To enjoy the full gastronomic tasting menu lunch service will take approximately 3 hours; therefore if you arrive late for your lunch reservation there may not be time to enjoy all the courses on offer.
Maidenhead Steps
Ray Mead Road Maidenhead, SL6 8NP.
Royal Windsor Racecourse Jetty
Guests are advised there may be congestion on the jetty for the return cruise due to peak travelling times, which may cause delays. Maidenhead Rd, Windsor SL4 5JJ.

Racegoers are encouraged to wear smart attire, a jacket or tie is not essential for gentlemen, although it is asked that you wear a collared shirt. Ladies are asked to dress smartly although a hat is not essential. Smart jeans are permitted but should not be ripped or torn, as are tailored shorts. There is no dress code for children under 12 however we do ask parents to ensure their children are dressed smartly. This dress code will be enforced by the Racecourse and access denied to those who do not meet the required standard. Fancy dress, t-shirts, sports attire are not permitted in the Club Enclosure.

Sample Menu
– NITRO-POACHED COCKTAILS: Paloma, Campari Soda, Pina Colada, Vodka Sour.
– A CHANGE-OF-AIR: Aerated Beetroot Macaroon.
– GAZPACHO OF BOTANICALS: Smoked Cumin Royale, Celery Sorbet.
– FULL ENGLISH BREAKFAST IN A BOWL: Truffled Egg Mousse, Jellied Tomato Consommé, Bacon and Toasted Bread Cream, Cereals. “
– CLASSIC SAVOURY ICE CREAM: Crab and Passion fruit “99”.
– CORNISH CRAB: Smoked Caviar and Golden Trout Roe, Velouté of White Chocolate and Sea Vegetables.
– A WALK IN THE WOODS: Mushroom, Beet and Blackberry, Scented with Fig Leaf, Meadowsweet, Melilot Oak Moss and Black Truffle.
– BOTRYTIS CINEREA: Saffron, Fenugreek, Citrus, Roquefort, Chocolate, Pear.
– LIKE A KID IN A SWEETSHOP: Oxchoc, Edible Wrapped Caramel, Queen of Hearts Jam Tart, Mandarin Scented Aerated Chocolate.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is a minimum of one moth prior to the event.
Final Event Information
Should you wish for your final event information to be sent to an alternative postal or emailed address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm by email once actioned.
Code of Conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will NOT BE TOLERATED. Imperial Corporate Events, in conjunction with all the third parties we work with, has a behavioural management policy & legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed under the influence the of alcohol or drugs will not be permitted to enter the restaurant, boat or racecourse and will be ejected or disembarked without recompense and the appropriate authorities alerted.

WATCH VIDEO

Cheltenham – The April Meeting – Panoramic Restaurant

Thursday April 13, 2017 - Friday April 14, 2017

Panoramic Restaurant

The April Meeting gives racegoers the chance to enjoy two weekday fixtures, a great excuse to get out of the office and entertain clients. Even though the season is beginning to wind down, there is still great action on the track, with this meeting attractive over 18,000 racegoers.

The racing highlight on the opening day is the Grade 2 Handicap Chase, won in 2014 by Buywise, a progressive horse who is likely to be seen at Cheltenham again during the 2015/16 season. The second day of the meeting also gives the mares the opportunity to shine at Cheltenham. Four of the seven races are Mares-only races. The April Meeting is usually blessed by springtime sunshine too.

Situated on the 5th level of the grandstand overlooking the winning post, our premier restaurant provides the most stunning views over the racecourse. Seated at your table you can enjoy first class cuisine, excellent table service, totepool betting and, of course, that spectacular view.

The Club Enclosure gives you the widest choice of viewing and refreshment options, including access to: wonderful views from our main grandstand viewing steps and lawn; the paddock and winners’ enclosure viewing to study the horses pre and post-race; the centre of the course by the final fence (weather permitting); a wide choice of bars, betting and eating options; all the bookmakers in the betting ring; extensive totepool betting facilities; The Centaur and Hall of Fame; and a number of trade stands.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Access to the Panoramic Restaurant.
  • Club enclosure Admission Badge to
  • Cheltenham racecourse.
  • Morning coffee & biscuits.
  • 5 course à la carte menu.
  • Cash bar facilities available.
  • Car park labels (1 per 2 guests booked).
  • Official race card available.
  • TV racing coverage.
  • Tote betting service.

Further Information

12:00 Cheltenham Racecourse opens. Guests are invited to make their way to the Panoramic Restaurant located on the Hall of Fame within the main 5th level of the Grandstand.

Cash bar facilities open.

5 course à la carte menu is available.

14:05 First race commences.

17:30 Last race commences.

18:00 Cash bar closes.

Restaurant closes & all guests depart.

Getting to Cheltenham Racecourse: We recommend guests follow the route signed by the AA. There are extensive car parks, & we advised guests to follow the directions included on your allocated car parking label. Should guests be arriving by train, bus links run from Cheltenham Spa Station to the Racecourse from 2 hours prior to racing.

Smart Casual. As they race largely during the winter months, the weather can be unpredictable, so we would advise you to dress accordingly. Gentlemen usually wear a suit or similar in the Club enclourse and in the restaurants and hospitality facilities. At the National Hunt Festival in March many ladies wear hats, but with the weather rather than high fashion in mind.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to EventOperations@break-the-ice.co.uk. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately a week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than three weeks prior to the event to h.bent@break-the-ice.co.uk. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

CHELSEA VS SOUTHAMPTON

DATE TBC

Saturday April 22, 2017

Tambling Suite, Stamford Bridge

All the drama, all the goals and all the controversy. The Premier League remains the most exciting domestic league in the world, and the perfect setting in which to enjoy a combination of the best hospitality and a red hot atmosphere.

The Tambling Suite, named after Chelsea FC all time top scorer, Bobby Tambling, offers a relaxed informal setting along with excellent seating in the West Stand middle tier. This hospitality package offers you a luxurious way to enjoy the action at Stamford Bridge with your match seats will be located in West Stand middle tier on the 18 yard line.

Due to TV coverage, all fixture dates & kick off times are subject to change. Your booking will automatically be transferred to the re-arranged.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Reserved match tickets in the West Stand middle tier (issued in a minimum of pairs).
  • Private tables (subject to availability).
  • Pre-match two-course set a la carte meal.
  • Complimentary bar of selected beers, wines, mainline spirits & soft drinks 2.5 hours pre-match, half-time & 1 hour post match.
  • Half time savoury snacks.
  • Full-time sweets snacks.
  • Cheese and biscuit buffet station available post-match.
  • Matchday programme & team sheet per person.
  • Betting facilities.

Further Information

12:30
Guests are invited to make their way to Stamford Bridge, Fulham Road, London, SW6 1HS. Arrive at the Spackman reception, West Stand and enter the Tambling Suite. Please quote the company name
provided at the time of booking and you will be guided to your table.
– Complimentary bar of selected beers, wines, mainline spirits & soft drinks opens.
– Pre-match two-course set a la carte meal is served.
– Guests are invited to make their way to their reserved seats indicated on your match ticket.
15:00
Kick Off! Chelsea v Southampton.
15:45
Halftime – refreshments available in the suite including a selected complimentary bar & savoury snacks.
16:00
Second half commences.
16:45
Final whistle – guests are invited to return to the suite for a one hour post-match selected complimentary bar and sweet snacks.
– Cheese & biscuit buffet station available.
17:45
Facility closes and all guests depart.

Stadium
Please be advised that it is against the law to smoke anywhere inside the stadium. In accordance with the no-readmittance policy, if you exit the stadium to smoke you will not be able to
re-enter the stadium. The use of electronic cigarettes is not permitted anywhere inside the stadium.

Tickets
Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the ground. Tickets will be allocated as close together as possible. This does not affect
your dining arrangement. Please note hospitality facilities are all located in the Chelsea home areas therefore visiting supporters are advised to act discreetly.

Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients & or staff will not be tolerated. ICE in conjunction with 3rd parties we work with, has a behavioural management policy & legal obligation to provide clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into the stadium & will be ejected by security without recompense.

Smart/casual. Strictly no tracksuits, trainers, shorts, caps or football shirts. Please be advised away colours and offensive t-shirts are not permitted and the club has the right to refuse admission to any person wearing clothing deemed inappropriate. The dress code is not applicable for under 12's.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to k.burbage@imperial.events. The
deadline for this information is three weeks prior to the event date.

Event accreditation
Final event accreditation will be dispatched approximately 5 – 7 days prior to the contracted event date, via Royal Mail Special Delivery, therefore a signature will be required upon
receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.

Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately at hayley@imperial.events who will confirm via email once
actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an
alternative address is received.

BELMOND BRITISH PULLMAN – LE MANOIR AUX QUAT’ SAISONS EXPERIENCE

Various Dates Available

Wednesday May 24, 2017

BELMOND BRITISH PULLMAN - LE MANOIR AUX QUAT' SAISONS HOSPITALITY PACKAGE

Step on board the Belmond British Pullman, sister train to the Venice Simplon-Orient-Express, and experience the excitement of luxury train travel. From the moment you board, you are transported to a world of pure indulgence. Take a seat and relax with a champagne reception on the outward journey to Oxfordshire and transfer to Le Manoir aux Quat’Saisons. Enjoy a three-course lunch at the two-Michelin-starred Le Manoir aux Quat’Saisons restaurant which has been described as “a twist of imaginative genius”. On the return journey to London enjoy a delicious two-course deserts on the Belmond British Pullman.

PROVISIONAL & SAMPLE PACKAGE CONTENT

•Light brunch and a welcoming glass of champagne on outbound journey to
Oxford.

•Return coach transfer to Raymond Blanc’s two Michelin-starred restaurant Belmond Le Manoir aux Quat’Saisons restaurant.

• Shared tables at Belmond Le Manoir aux Quat’Saisons.

•Three-course set lunch with selected wine at Belmond Le Manoir aux Quat’ Saisons.

• Free time to explore the famed grounds, including the vegetable and herb gardens
that supply the restaurant.

•Dessert, cheese and coffee on return journey to London on board the Belmond
British Pullman.

Further Information

 

24.05.17
DATE TBC
Guests arrive at a London Train Station.
– Train departs a London Train Station for Oxford. Light brunch & a welcoming glass of champagne is served.
– Arrive at Oxford Station. Coach transfer to Belmond Le Manoir Aux Quat’ Saisons. Transfer distance is approx 12.9 miles.
– Arrive Belmond Le Manoir Aux Quat’ Saisons. Three-course set luncheon with selected wine is served.
– Coach departs for Oxford Station.
– Board Belmond British Pullman for London at Oxford Station.
– Train departs. Dessert, cheese and coffee served on return journey.
– Arrive at a London Station. All guests depart.

PLEASE NOTE : The Belmond British Pullman operates within the constraints of the national rail network and that delays can occur because of unforeseen circumstances. Timings shown cannot be guaranteed please bear this in mind when making plans for connections. Kindly note we cannot wait for late arrivals. Should guests miss any of their transfers they are
asked to organise their own travel arrangements at their own expense.
BELMOND BRITISH PULLMAN CARRIAGE INFORMATION: Please note that at busy times, parties of two may be seated sharing a coupe with another party of two. Parties larger than four will be seated at a combination of tables.

ON THE DAY:  To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

Smart day wear is appropriate for your journey. To ensure the experience is enjoyed by all, please do not wear jeans, T-shirts or trainers.

BELMOND BRITISH PULLMAN CARRIAGE INFORMATION: Please note that at busy times, parties of two may be seated sharing a couple with another party of two. Parties larger than four will be seated at a combination of tables.

Please note all timings are provisional and are subject to change.

DINING: Menus are subject to seasonal change. If you have any special dietary requirements, please make sure to complete the guest information grid and return prior to the specified deadline.

ALLERGIES & WHEELCHAIR USERS: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events The deadline for this information is Friday 15th April 2016.

EVENT ACCREDITATION: Is dispatched approximately a week prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.

CHANGE OF ADRESS: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to Hayley Bent – h.bent@imperial.events who will confirm by email once actioned.

BMW PGA Championships – Moet Pavilion

Thursday May 25, 2017 - Sunday May 28, 2017

Wentworth Club, Surrey

Located in the heart of the Championship Village, this deliberately informal offering has been created to give golf fans of all ages the perfect base to enjoy excellent and relaxed hospitality off the course whilst being a short walk from the 18th Green and 1st Tee.

Top off your evening with a performance from the Kaiser Chiefs* at the Show Stage wrapping up proceedings on Sunday evening after the final putt drops.

The Wentworth Club is one of the most prestigious golf and country clubs in the world and with over 90 years’ experience of hosting professional golf tournaments, it can also lay claim to being one of the highest profile golf tournament venues today.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Official Admission ticket & lanyard to the course and facility.
  • Wristband for reserved seats in the 18th Grandstand (until 16:00).*
  • Private tables for groups of 4 or more (smaller parties will be on a shared basis).
  • Morning coffee and pastries.
  • Two-course informal luncheon served with selected wines.
  • Complimentary bar including selected beers, wines and soft drinks until 15:00.
  • Cash bar facilities available from 15:00.
  • Afternoon tea available to takeaway.
  • Car parking (1:2).
  • Official programme available.
  • Access to the post-tournament concert.**

*Reserved seats are available until 16:00. After this time empty seats will become free to for public use.

**Please note that Kaiser Chiefs are scheduled to play on Sunday evening. Kindly note that all talent is subject to final availability.

Further Information

07:00
Wentworth golf course opens. Play commences. Guests are invited to make their way to the Moet Bar and Brasserie located within the tented village.
08:30 – 10:30
Morning coffee and pastries are available.
11:00
Complimentary bar of selected beers, wines & soft drinks opens.
12:00 – 14:30
Two-course informal luncheon is served accompanied by selected wines.
14:30 – 15:00
Afternoon tea is available to take out onto the course.
15:00
Selected complimentary bar closes and cash bar facilities will become available. Kindly note the facility will become open as a public facility from 15:00 – 18:00.
18:00
Facility closes.
– Guests are invited to make their way to the post-tournament concert located on the Show Stage.

Smart/casual attire (no blue denim wear) is recommended and sensible shoes should be worn. Please note that metal spikes are not allowed. Spectators are reminded that this is an outdoor event and subject to weather conditions therefore please dress accordingly. Wentworth club has the right to refuse admission to any person wearing attire deemed inappropriate.

The Wentworth Club
The use of mobile phones is permitted but restricted to dedicated areas only, where event signage will refer to them as “mobile phone zones”. Only in these dedicated areas can calls be made or received, however phones must remain on silent at all times. The use of any cameras, computers and other electronic equipment at the Tournament is not permitted other than with the proper accreditation.
Code of conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into the course and will be ejected by security without recompense.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to k.burbage@imperial.events. The deadline for this information is three weeks prior to your contracted event date.
Event accreditation
Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will respond by e-mail once actioned.
Kindly note this sheet is created using provisional information therefore timings and package content are subject to change.

BMW PGA Championships – The Clubhouse

Thursday May 25, 2017 - Sunday May 28, 2017

Wentworth Club, Surrey

The stars all agree: playing the BMW PGA Championship is like playing a major. Don’t miss your chance to visit one of the biggest tournaments in the world and experience the unique atmosphere at the Wentworth Club for yourself.

Wentworth Club with its enviable reputation as one of the finest sporting venues will play host to this ‘Player’s Flagship’ event which has been held since 1984 and has always attracted the leading golfers of The European Tour.

The Clubhouse hospitality package in the unique Wentworth clubhouse is an elite experience that combines stylish dining with atmosphere and outstanding golf.

 

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Official Admission ticket & lanyard to the course & the Wentworth Clubhouse.
  • Access to the 18th Grandstand.*
  • Private tables for groups of 10 & 12 (smaller bookings accomodated on shared
    basis).
  • Buffet breakfast available upon arrival.
  • Champagne reception available prior to lunch.
  • Three-course buffet luncheon served with selected wines.
  • Complimentary bar including selected beers, wines, mainline spirits & soft drinks.
  • Traditional English afternoon tea.
  • Access to the halfway house hospitality.**
  • Car parking (one per two guests).
  • Official programme available.

*A limited number of seats in the 18th Grandstand will be reserved for BMW PGA hospitality guests and will be available on a first come first served basis before 16:00. After this time any empty seats within this reserved area will become available to the public.

**The halfway house is the east/west hut used by both courses. The hut is situated by the 9th of the west. Free shuttle buses operate to the hut for guests to view the golf and purchase extra refreshments if required.

Further Information

07:00
Wentworth golf course opens. Play commences.
07:00 – 10:00
On arrival at the Wentworth Club please make your way to the Clubhouse, quoting the company name used at the time of booking to be shown to your table for the day’s hospitality. Landyards will be handed out to guests upon check-in.
– Buffet breakfast is available.
11:00
Champagne reception. Complimentary bar of selected beers, wines, mainline spirits & soft drinks opens.
12:30 – 14:30
Three-course buffet luncheon is served accompanied by selected wines.
16:00
18th Grandstand seating closes & opens to the public.*
16:00 – 18:00
Traditional English afternoon tea is available.
18:00
Selected complimentary bar closes and all guests depart.

Address
Wentworth Drive, Virginia Water, Surrey GU25 4LS
Travelling by train
Virginia Water is the nearest railway station, being a five minute bus ride from the BMW PGA Championship and a free shuttle will run on a continuous loop.

Smart/casual - No blue denim or metal spikes are permitted. Spectators should remember that this is an outdoor event and subject to weather conditions, please dress accordingly. Sensible shoes are advised.

Code of Conduct 
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. ICE in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into the course or hospitality facility and will be ejected by security without recompense.

The use of mobile phones is permitted but restricted to dedicated areas only, where event signage will refer to them as “mobile phone zones”. Only in these dedicated areas can calls be made or received, however phones must remain on silent at all times.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to k.burbage@imperial.events. The deadline for this information is Thursday 4th May 2017.
Event accreditation
Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will respond by e-mail once actioned.

Ed Sheeran Tour

Thursday June 15, 2017 - Friday June 16, 2017

PITCH VIEW EAST RESTAURANT - WEMBLEY STADIUM

Following his triumphant Glastonbury Festival headline performance, Ed Sheeran is delighted to announce his nationwide 2018 UK stadium tour, marking the biggest tour of his career to date! Ed will follow with shows in Manchester, Glasgow, Newcastle and London.

It was recently announced that Ed, who was newly awarded a Songwriters Hall of Fame 2017 Hal David Starlight Award for his contribution to music, is soon to be honoured with an MBE for his services to music and charity.

Kindly note: The information in this sheet is correct at the time of going to print; package content and timing are subject to change. All talent is subject to final availability.

 

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Reserved seat for Ed Sheeran located directly outside your hospitality facility (issued in a minimum of pairs).
  • Private tables for parties of 10 in the Pitch View East Restaurant (smaller numbers will be accommodated on a shared basis).
  • Complimentary bar of selected beers, wines and soft drinks available for 3 hours after turnstiles open and 1 hour post-concert.
  • Themed buffet stations.
  • Cash bar facilities available during the main act.
  • 1 hour post-concert after party with dance floor and guest DJ in The Bobby Moore Lounge.
  • Imperial Event Managers in attendance.

Further Information

18:00 Club Wembley turnstiles open. Guests are invited to make their way to the Pitch View East Restaurant located on Level 3. Entrance to the stadium is via the Club Wembley Entrance on Olympic Way. Upon arrival please quote the company name used upon initial booking and you will be shown to your table and allocated stadium seating within the Pitch View East Restaurant.
– Complimentary bar of selected beers, wines and soft drinks opens for 3 hours after turnstiles open.
– Themed buffet stations are available within the Pitch View East Restaurant.
20:00 (tbc) Ed Sheeran live on stage.
21:00 Selected complimentary bar closes and cash bar facilities will become available.
– Buffet stations close.
22:30 (approx)
Concert concludes. Facility and cash bar closes.
– Guests are invited to make their way to the Bobby Moore Lounge situated on Level 1 to enjoy the post-concert party with Guest DJ and selected complimentary bar for 1 hour.
23:30 Club Wembley closes and all remaining guests depart.

No specific dress code applies for this event. Smart/casual is best advice.

Wembley Stadium
Everyone in attendance (whether adult or child) must have a ticket. Age restrictions are TBC.
Security
Suitcases and large holdalls are not permitted within the stadium and there is no left luggage facility. Please remember no glass or metal containers of any type, such as bottles and cans can be taken out of the restaurant nor are allowed into the stadium.

Fan safety is of paramount importance and robust security measures are in place at Wembley Stadium. In collaboration with the Metropolitan Police and the local authorities there will be an enhanced security operation for all upcoming events. All supporters are encouraged to arrive for events at Wembley Stadium as early as possible for security checks and to avoid any delays in entering the stadium.
Code of conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate Events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into Wembley and will be ejected by security without recompense.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.
Event accreditation
Your event accreditation will be dispatched approximately 5-7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Should you be forwarding this documentation to your guests prior to the event please ensure that a secure delivery method is used.
Change of address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm by e-mail once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

The Aegon Championships – Roof Garden

Monday June 19, 2017 - Sunday June 25, 2017

The Queen's Club, London

Kick start your summer with this grass court tournament by taking guests to see the best tennis players in the men’s game as they battle it out only 10 minutes from central London. Enjoy an exciting blend of world-class tennis and impeccable hospitality, delivered in style.

Located on the first floor of the Hospitality Village, Roof Garden offers a hybrid dining experience – a fusion of casual and formal. This unique idea allows hosts to entertain in a way that suits guests, in a stunning surrounding, with no set schedule. Guests have access to a garden space overlooking the practice courts, which are accessed by the players throughout the Championships.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Tea and coffee available on arrival.
  • Champagne reception and roaming canapes.
  • Access to a garden space overlooking the practice courts, which are accessed by players throughout the Championships.
  • Official Centre Court East Stand match ticket, including padded seats for additional comfort.*
  • 3 course hybrid chefs grazing tables.
  • Complimentary self service selected bar throughout the day including, beers, wines, house spirits and soft drinks.**
  • Modern Twist on an Afternoon Tea.
  • Private tables of 10 with smaller numbers allocated on a shared basis.
  • Hostess service.

The Queen’s Club: Please note enhanced security checks may slow entry into the ground. All bags are subject to inspection. Bags larger than 40cm x 30cm x 30cm are prohibited from the ground and there are no left luggage facilities. Smoking including e-cigarettes, is not permitted within the grandstand or hospitality areas, including the gardens. There are designated smoking areas near the main entrance gate and the food court. Mobile phones, flash photography, laptops and professional video equipment may not be used in the grandstands or in the vicinity of any courts. Photographic equipment with lenses of more than 300mm when extended are not permitted on-site.

Further Information

10:30 Roof Garden opens.
– Tea and coffee is available.
11:00 Champagne reception with roaming canapes.
– Complimentary selected beer, wines, house spirits and soft drinks are available throughout the day.**
11:30 Three course hybrid lunch is available from chef’s grazing tables until
13:00 Ticket distribution with host’s signature.
12:00 Play is scheduled to commence on Centre Court.***
15:45 Afternoon tea with a ‘Modern Twist’ is available until 17:00.
19:30 Complimentary selected bar closes.**
20:00 Hospitality area closes and all guests depart.****

We advise guests to use public transport, as there are no car parking facilities at The Queen’s Club
and the surrounding area can get congested during the tournament. The Queen’s Club is located in
the heart of west Kensington with excellent access to/from London’s public transport system.
Underground: The closest underground station is Barons Court located between West Kensington and
Hammersmith on the District Line, and between Earl’s Court and Hammersmith on the Piccadilly
Line. It is a 2-minute walk from the main entrance on Palliser Road.
Responsible Drinking: Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating
other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the
third parties we work with, has a behavioural management policy and legal obligation to help provide
all clients with an outstanding experience and staff with a safe working environment. Clients deemed
intoxicated or under the influence of drugs will not be permitted into The Queens Club and will be
ejected by security without recompense.
Please note the information on this sheet is designed on a provisional basis only. Package content
and timings are subject to change.

Smart/ casual is best advice. Ripped jeans and trainers are not permitted.

*Due to high demand, it is sometimes not always feasible to seat large groups together; match tickets are issued in a minimum of pairs.
** Bar closes 90 minutes after play.
*** Please check the press for details as start times are variable but will not be earlier than 12:00.
****Hospitality area closes and all guests depart (or 30 minutes after close of play, whichever is earliest).

Allergies/Intolerances/Special Assistance
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is Thursday 08th June 2017.
Event accreditation
Your event accreditation (hospitality laminates) will be dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Please note match tickets will be issued upon arrival at the Roof Garden restaurant for security reasons.
Change of accreditation address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than 2 weeks prior to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation

The Aegon Championships – Love Fifteen

Monday June 19, 2017 - Sunday June 25, 2017

Queen's Club, London

Kick start your summer with this grass court tournament by taking guests to see the best tennis players in the men’s game battle it out only 10 minutes from central London. Enjoy an exciting blend of world-class tennis and impeccable hospitality, delivered in style.

This rustic restaurant provides a casual dining environment with Fifteen-inspired English tapas-style tasting plates straight from the open kitchen. Chalk board menus, wooden tables and honest local food set the mood for this affordable hospitality experience where you and your guests can feel at ease at this world-class tournament.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Official Centre Court East Stand match ticket (issued in a minimum of pairs).
  • Hospitality within the Love Fifteen Restaurant located on the ground floor of the hospitality village.
  • English style tapas lunch.
  • Contemporary afternoon tea – no cake stand required.
  • Informal, mixed, casual dining experience with shared tables.
  • Complimentary selected beer, wine, Pimms and soft drinks available throughout the event from the self service drinks station within the Love Fifteen restaurant.

The Queen’s Club: Please note enhanced security checks may slow entry into the ground. All bags are subject to inspection. Bags larger than 40cm x 30cm x 30cm are prohibited from the ground and there are no left luggage facilities. Smoking including e-cigarettes, is not permitted within the grandstand or hospitality areas, including the gardens. There are designated smoking areas near the main entrance gate and the food court. Mobile phones, flash photography, laptops and professional video equipment may not be used in the grandstands or in the vicinity of any courts. Photographic equipment with lenses of more than 300mm when extended are not permitted on-site.

Further Information

10:30 The Queen’s Club Opens.
– Guests are invited to make their way to the ‘Love Fifteen’ Restaurant located on the ground floor of the hospitality village. Upon arrival please quote the company name provided at the time of booking to reception.
11:00 Complimentary selected beer, wine, Pimms and soft drinks are available from the self service drinks station.
11:30 Tapas lunch service commences & is served until 13:00.
12:00 Play scheduled to commence on Centre Court.
15:45 Afternoon tea is available until 17:00.
19:30 Complimentary drinks station closes (or when play ends – whichever is earliest).
20:00 Hospitality area closes and all guests depart (or 30 minutes after play
– whichever is earliest).

We advise guests use public transport as there are no car parking facilities at The Queen’s Club and the surrounding area can get congested during the tournament. The Queen’s Club is located in the heart of west Kensington with excellent access to/from London’s public transport system.
Underground
The closest underground station is Barons Court located between West Kensington and Hammersmith on the District Line, and between Earl’s Court and Hammersmith on the Piccadilly Line. It is a 2-minute walk from the main entrance on Palliser Road.
Responsible Drinking
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into The Queens Club and will be ejected by security without recompense.

Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

Smart/casual is best advice. Ripped jeans and trainers are not permitted.

Match Seating
Due to high demand, it is sometimes not always feasible to seat large groups together; match tickets are issued in a minimum of pairs.

Allergies/Intolerances/Special Assistance
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is Thursday 08th June 2017.
Event accreditation
Your event accreditation (hospitality laminates) will be dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. Please note match tickets will be issued upon arrival at the Love fifteen restaurant for security reasons.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than 2 weeks prior to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

Goodwood Festival of Speed – Cedar Lawn

Thursday June 29, 2017 - Sunday July 2, 2017

Cedar Lawn, Goodwood Hotel

The Festival of Speed is the largest motoring garden party in the world – a unique summer weekend that brings together an impossibly heady mix of cars, stars and motor sport ‘royalty’ to create the largest car culture event in the world.

The Cedar Lawn is a relaxed lounge environment offering informal all-day hospitality in a chic and tranquil setting at the Goodwood Hotel. Superbly located to offer the best of both worlds – a tranquil escape from the noise and the crowds, and easy access to the heart of the action with a private unreserved grandstand by the start line.

With no reserved tables and food served inside & outside, the Cedar Lawn will have plenty of casual seating in different areas, both indoors and out so guests can relax at their leisure.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • General Admission Swing badge with unreserved Grandstand seating access on the start line.
  • Entrance into the Goodwood Hotel.
  • Tea, coffee & a light breakfast available on arrival.
  • Welcoming glass of Champagne.
  • Informal occasional seating within a relaxed atmosphere.
  • All day grazing buffet menu including afternoon tea.
  • Selected beer, wine and soft drinks available throughout the day from 11:30.
  • Event programme & race card available.
  • Reserved car parking label 1 per 2 guests booked.
  • Goodwood Radio earpiece.

Entrance
Hospitality Swing badges act as your general admission ticket. Please do not forget your Hospitality Swing badge as the Festival of Speed is an advance ticket only event and there will be no admission tickets available at the entrance. Swing badges will be scanned on entry.

Further Information

06:30
Car park opens.
07:00
Gates & facility opens.
07:00
Guests are invited to make their way to the Cedar Lawn located within the Goodwood Hotel. Tea, coffee & a light breakfast is available on arrival until 10:30.
08:30
Action on the track begins.
09:30
Action on the Rally Stage begins.
11:30
Welcoming glass of Champagne available until 12:30. Selected complimentary bar is available from 11:30.
12:30-14:30
Grazing buffet lunch menu is available with occasional seating set in an informal atmosphere.
15:30-17:00
Afternoon tea is available.
17:30
Rally Stage closes.
18:30
Track closes, complimentary bar and facility closes. All guests depart.

By road
Goodwood is located just outside Chichester, only 60 miles from London, 30 miles from Brighton and Southampton.
By rail
There is a regular service from London Victoria to Chichester (1hour, 40 minutes), plus the coastal service from Brighton and Portsmouth. Buses or taxis are available at Chichester Station.

Upon arrival at Goodwood please make your way to the Goodwood Hotel. You will be sent Car Park A labels, this car park is just south of the Hotel and the path to the entrance of the Festival of Speed takes guests past the hotel where there are signs to direct you to the Cedar Lawn (please refer to the map in your booklet which you will receive in your final packs). On arrival at the Cedar Lawn, kindly quote the company name the booking was made under.

Please note the information on this sheet is provisional. All timings and package content is subject to change.

Smart/casual. This is an outdoor event, therefore we kindly remind you to dress for the weather.

Allergies/Intolerances/Wheelchair users 
Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks before the contracted event date.
Event accreditation
Final event wallets will be dispatched approximately 5 – 7 days prior to the contracted event date, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately at hayley@imperial.events who will confirm via email once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket

Wimbledon – The Wimbledon Club

Monday July 3, 2017 - Sunday July 16, 2017

The Wimbledon Club

Relax with a chilled glass of Champagne, a range of delicate canapés and a beautifully designed menu within the Wimbledon Club, the perfect hospitality experience at one of summers most revered sporting events. The Wimbledon Club guarantees style and elegance with service that is unsurpassed and all in a stunning location. With strawberries and cream on the horizon the Wimbledon Championship promises to be a highlight of sport in 2017.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Reserved Centre Court ticket (issued in pairs).
  • Private tables for bookings of 10 or 12 guests within The Wimbledon Club, (smaller groups will be accommodated on a shared basis).
  • Morning coffee & biscuits available on arrival.
  • Champagne, Pimm’s & canapé reception.
  • Complimentary bar throughout the day of selected beers, wines, champagne, mainline spirits including Pimms & soft drinks.
  • Four course a la carte menu served with selected wines.
  • Traditional Wimbledon afternoon tea with strawberries and cream.
  • Reserved car parking (1 label per 4 guests booked).
  • Official Wimbledon progamme per person.
  • Complimentary bottle water to take to the courts.

For your safety & comfort: Beware of extreme weather conditions and remember to take appropriate protective measures when spending periods in the sun. In the event of any emergency, within the courts, please leave by the nearest exit or as directed by stewarding staff, taking personal belongings with you. AELTC reserves the right to limit items that may be brought into the grounds and to search bags and the person before granting entry to the grounds and other specific facilities. Please do not leave any items unattended at any time. Mobile telephones, communication devices, audio-visual equipment and radios must be switched off in and around the courts in play. The use of photographic equipment must not inconvenience any other person in the grounds and may only be used for private not commercial purposes.

Cloakroom: You are able to leave any coats or luggage within our cloakroom at reception. Items are left at your own risk and please note that the facility closes at 1930 hours after which time the cloakroom will not be manned.

Further Information

10:30 Guests are invited to make their way to The Wimbledon Club, which is situated on Church Road, Wimbledon, SW19 5AG.

Morning coffee is available on arrival, followed by champagne, Pimms and a canapé reception.

Complimentary bar of selected Champagne, wine, beer, mainline spirits including Pimms and soft drinks opens.

11:30 Four course a la carte luncheon is served, accompanied by selected wines. Kindly note match tickets will be distributed to the host during luncheon. A signature will be required upon receipt.

13:00 Play commences on Court.

15:30 – Traditional Wimbledon afternoon tea with strawberries and cream is available until 17:30 .

19:00 Selected complimentary bar & facility closes. All guests depart.

Arriving by car:

Parking at Wimbledon is well sign posted for your convenience and we request you follow the AA routes to your appropriate car park. Access to the Members Club is via Car Park 5 located Church Road. Please note car parking is very limited, therefore one pass per four guests booked is issued for standard size vehicles. The Members Club is located in the north east corner after you have entered Car Park 5.

Trains:

Trains operate on a regular basis to Wimbledon station from many London locations. The Members Club is approximately a 25 – 30 minute walk from Wimbledon station.

London Underground:

District line trains leave Earl’s Court every five minutes via Fulham Broadway and Putney Bridge to Southfields and Wimbledon. At Southfields and Wimbledon stations you can board the connecting London General shuttle bus service direct to The Championships which departs every few minutes, dropping off on Church Road.

Taxis:

There is a taxis rank on Church Road outside the AELTC. Kindly note that this area becomes extremely busy following the close of play on each day. You may wish to book in advance of the Championships.

Smart casual is best advice. You are requested not to wear torn jeans, running vests, dirty trainers or sports shorts within the AELTC

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

Play: Play is scheduled to commence at 13:00 on all days, except on the last two days (Ladies & Men’s Finals) when play is scheduled to commence at 14:00. Please note however that rain delays may necessitate play to commence earlier on some days. When you exit the AELTC to return to your hospitality facility during the day please ensure you obtain a pass-out wristband. To re-enter the grounds you will require your ticket and the appropriate wristband. Pass-out wristbands are available at most gates. (At some gates a hand-stamp may be used instead of a wristband.)

Wimbledon – Lakeview Restaurant

Monday July 3, 2017 - Sunday July 16, 2017

Lakeview Restaurant – Centre Court

There is no experience greater than a summer’s day at The Wimbledon Championships, and what better way to do it than within the beautiful serenity of The Lakeview Restaurant. The Wimbledon Lakeview Restaurant has a lovely setting overlooking a lake and is located at the Wimbledon Park Golf Club, with views overlooking centre court and just a short distance from the main gates of Wimbledon.

With Michelin-starred chef Angela Hartnett designing the menu you and your guests will enjoy gourmet food throughout the day. The Club is only a short, picturesque walk across the golf links to the Centre Court, alternatively a chauffeur-driven golf buggy service will run throughout the day, the transfers take little more than 2 minutes.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Reserved Centre Court ticket (issued in pairs).
  • Morning coffee & biscuits available.
  • A welcoming glass of champagne or Pimms served upon arrival in the Lakeview Restaurant.
  • Private tables for 8, 10 and 12 guests (smaller groups are accommodated on a shared basis).
  • Four course luncheon – ‘Smart’ by Angela Hartnett served with selected wines.
  • Traditional Wimbledon afternoon tea with strawberries & cream.
  • Complimentary bar of selected beers, wines, mainline spirits including Pimms,champagne and soft drinks available throughout the day.
  • Reserved car parking (1 pass per 2 guests booked).
  • Television coverage throughout the day.
  • Souvenir programme (1 per 2 guests booked).

For your safety & comfort: Beware of extreme weather conditions and remember to take appropriate protective measures when spending periods in the sun. In the event of any emergency, within the courts, please leave by the nearest exit or as directed by stewarding staff, taking personal belongings with you. AELTC reserves the right to limit items that may be brought into the grounds and to search bags and the person before granting entry to the grounds and other specific facilities. Please do not leave any items unattended at any time. Mobile telephones, communication devices, audio-visual equipment and radios must be switched off in and around the courts in play. The use of photographic equipment must not inconvenience any other person in the grounds and may only be used for private not commercial purposes.

Lakeview Restaurant: The AELTC is a short stroll from the Club House, however for the benefit of guests we are pleased to provide golf buggy transfers throughout the day. The transfers take little more than 2 minutes.

Further Information

10:30
Guests are invited to make their way to the Lakeview Restaurant located within the Club House, Wimbledon Park Golf Club situated off Home Park Road. Morning coffee and biscuits are available on arrival.
11:00
A welcoming glass of champagne or Pimm’s is served. Complimentary bar of selected beers, wines, mainline spirits including Pimms, champagne and soft drinks opens.
11:30
Four course luncheon is served, accompanied by selected wines. Match tickets will be distributed during luncheon to the host and a signature will be required.
13:00
Play commences on Court.
16:15
Traditional Wimbledon afternoon tea is served (until 17:45).
19:00
Selected complimentary bar closes.
20:00
Facility closes and all guests depart.

Arriving by car: Parking at Wimbledon is well sign posted for your convenience and we request you follow the AA routes to your appropriate car park. Please note car parking is very limited, therefore one pass per two guests booked is issued for standard size vehicles.

London Underground: District line trains leave Earl’s Court every five minutes via Fulham Broadway and Putney Bridge to Southfields and Wimbledon.

Taxis: There is a taxis rank on Church Road outside the AELTC. Kindly note that this area becomes extremely busy following the close of play on each day. You may wish to book in advance of the Championships.

Please note AELTC operates a wristband system to facilitate re-admission to the ground. Therefore, it is vital that you collect a wristband at the exit gate before leaving the ground and retain your ticket stub. Re-admission will be denied if you do not collect a wristband when leaving the ground.

We recommend that guests dress the smarter side of casual: jeans, running shoes, shorts, caps and flipflops are not permitted.

Lakeview: The AELTC is a short stroll from the Club House, however for the benefit of guests we are pleased to provide golf buggy transfers throughout the day. The transfers take little more than 2 minutes.

 

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation
Is dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.

Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

On the day
To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

Play
Play is scheduled to commence at 13:00 on all days, except on the last two days (Ladies & Men’s Finals) when play is scheduled to commence at 14:00. Please not however that rain delays may necessitate play to commence earlier on some days. When you exit the AELTC to return to your hospitality facility during the day please ensure you obtain a pass-out wristband. To re-enter the grounds you will require your ticket and the appropriate wristband. Pass-out wristbands are available at most gates. (At some gates a hand-stamp may be used instead of a wristband.)

WATCH VIDEO

Wimbledon – Gatsby Club

Monday July 3, 2017 - Sunday July 16, 2017

Gatsby Club

Spacious and sleek, The Gatsby Club will provide an entertaining option to impress all your guests at Wimbledon with its cutting edge and super styled design. The contemporary and chic, double height glass fronted space features Eames – inspired furnishings, embodying the redefinition of the very best in sporting hospitality. Situated opposite Gate 5 of the AELTC, it ensures that there is only a short stroll to your seats guaranteeing that you catch all the day’s action. Mix nail-biting tennis with a great opportunity to socialise and unwind with customers and colleagues alike, whilst enjoying culinary delights from World class Michelin-starred guru Albert Roux’s exclusively designed menu.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Reserved Court No. 1 or Centre Court match ticket (issued in pairs).
  • Hospitality within the Gatsby Club situated opposite Gate 5 of the AELTC.
  • Private tables for 2 – 12 guests.
  • A welcoming glass of champagne or cocktail served upon arrival at your table in Gatsby Club.
  • Complimentary bar of selected beers, wines, champagne, mainline spirits & cocktails & soft drinks.
  • Three course a la carte menu designed by Albert Roux OBE, served with selected wine.
  • Traditional Wimbledon afternoon tea with strawberries and cream.
  • Reserved car parking label* (1 pass per 4 guests booked available upon request).
  • Official souvenir programme per person.
  • Plasma television screens to keep guests informed of play.
  • Garden area to relax & unwind.
  • Air-conditioning & complimentary Wifi.

Cloakroom: You are able to leave any coats or luggage within our cloakroom at the Gatsby Club. Kindly note items are left at your own risk.

Further Information

From 10:30
Guests are invited to make their way to The Gatsby Club, which is situated opposite Gate 5 of the AELTC.
11:00
A welcoming glass of champagne or cocktail is served to your table upon arrival.
– Complimentary bar of selected beer, wine, champagne, mainline spirits and cocktails, and soft drinks opens.
From 11:30
Three course a la carte luncheon is served with selected wines. Kindly note match tickets will be issued to the host during luncheon.
13:00
Play commences on Court No. 1.
16:00
Traditional Wimbledon afternoon tea is served until 18:00.
19:00
Complimentary bar and the Gatsby Club closes. All guests depart.

Play
Is scheduled to commence at 13:00, except on the last two days (Ladies & Men’s Finals) when play is scheduled to commence at 14:00. However, the progress of play is dependent on weather, injury etc & therefore subject to change. AELTC operates a wristband ‘pass out’ system to facilitate re-admission to the ground at Gate 5. It’s vital that you collect a wristband upon exiting Gate 5 and retain your match ticket stub. Re-admission will be denied if you do not collect a wristband when leaving.

With any event, the build up of traffic around the venue can be quite heavy so please allow plenty of time to travel. The Gatsby Club is situated in the grounds of Wimbledon Cricket Club. The Entrance is
opposite Gate 5 of the AELTC, located on Church Road SW19 5AG.

Arriving by car: Parking at Wimbledon is well sign posted for your convenience and we request you follow the AA routes to your appropriate car park. Access to the Gatsby Club is via Car Park 5. Please note car parking is very limited, therefore 1 pass per 4 guests booked is issued for standard size vehicles.

London Underground: District line trains leave Earl’s Court every 5 minutes via Fulham Broadway and Putney Bridge to Southfields and Wimbledon.

Taxis: A taxis rank is located on Church Road outside the AELTC. This area becomes extremely busy following the close of play on each day. You may wish to book in advance.

Code Of Conduct: Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will NOT BE TOLERATED. ICE, in conjunction with all the 3rd parties we work with, has a
behavioural management policy & legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed under the influence of alcohol
or drugs will not be permitted to enter the Gatsby Club or AELTC and will be ejected without recompense.

We recommend that guests dress the smarter side of casual: jeans, running shoes, shorts, caps and flipflops are not permitted.

Guest Info Grid
As an additional security measure set by the AELTC, ICE are required to provide a full guest list of those attending. We therefore kindly ask you to take a few moments to complete &
return the attached guest grid using the information provided on your order confirmation form to J.RINGER@IMPERIAL.EVENTS, confirming the attendees full non-abbreviated names & if any of the
guests have any food allergies, intolerances or mobility impairments. The deadline for this information is 3 weeks prior to the start of the event (12.06.17). We will endeavour to meet all your
dietary requests if received before this date but please note it may not always be feasible if advised after the deadline.

Hospitality accreditation
Will be dispatched in the form of an ETICKET. ETICKETS will be emailed to hosts contracted email addresses approximately 5 days prior to your contracted event date. No hard
copies will be posted out for this event. Guests will be required to print off this accreditation and bring it with then on the morning of their contracted event date. Kindly note access to the Gatsby Club will not be permitted without your E-Ticket. Change of email address: Should you wish for your ETICKETS to be sent to an alternative email address please advise us in writing immediately at HAYLEY@IMPERIAL.EVENTS, who will respond via email once actioned.

Wimbledon – Experience Club

Monday July 3, 2017 - Sunday July 16, 2017

The Experience Club – Court No. 1

Situated in a prime location opposite the main entrance (Gate 5) to The Championships, within The Wimbledon Cricket Club grounds. The Experience Club is the perfect place for informal entertaining. With its modern décor, contemporary furnishings, relaxed and informal atmosphere. Guests are invited to help themselves to the open bar and extensive fork buffet, designed to allow you to stand and chat with your clients and other guests before making your way to No.1 Court and enjoy the spectacle of the World’s best Tennis Tournament.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Reserved Court No. 1 match ticket (issued in pairs).
  • Hospitality within The Experience Club* situated opposite Gate 5 of the AELTC, within The Wimbledon Cricket Club grounds with relaxed and informal lounge seating.
  • Tea, coffee & Danish pastries served upon arrival. Complimentary selected beer, wine & soft drinks (available between 11:30 -14:30).
  • Standing fork buffet.
  • Afternoon tea (served between 16:00 – 18:00).
  • Official souvenir programme per person.
  • Air-conditioning & complimentary Wifi.
  • Cash bar facilities between 16:00 – 18:00.
  • Kindly note The Experience Club will close between the hours of 14:30 – 16:00 each day of the tournament.

Match tickets: Are issued in pairs, but we will try our utmost to seat you next to, or near to each other. Seats are allocated to clients immediately prior to the date you are due to attend. Dress code: We recommend that guests dress the smarter side of casual: jeans, running shoes, shorts, caps and flip-flops are not permitted. In the interest of security, AELTC reserves the right to search bags, vehicles and the person as a condition of entry to the grounds. Access to the grounds is likely to be quicker for those who have not brought bags. 1 bag only per person will be allowed. This bag must measure no more than 16”x12”x12” (40cmx30cmx30xm). Further, no hard-sided items of any size will be allowed into the grounds.

Further Information

From 10:30
Guests are invited to make their way to the Experience Club situated opposite Gate 5 of the AELTC, within The Wimbledon Cricket Club grounds. Once at the Experience Club reception please quote your company name & present your hospitality accreditation, you will then be issued with your Court No. 1 match tickets for the day. Tea, coffee & Danish pastries are available upon arrival.
11:30
Complimentary selected beer, wine, and soft drinks are available, followed by a standing fork buffet lunch.
13:00
Play commences on Court No. 1.
14:30
The complimentary bar & Experience Club closes until 16:00.
16:00
Facility re-opens. Afternoon tea & cash bar facilities are available until 18:00.
18:00
Afternoon tea & cash bar facilities close.
19:00
The Experience Club closes. All guests depart

With any event, the build up of traffic around the venue can be quite heavy so please allow plenty of time to travel. The Experience Club is situated in the grounds of Wimbledon Cricket Club. The Entrance is opposite Gate 5 of the AELTC, on Church Road. SW19 5AG. Please note car parking is not included within the package. London Underground: District line trains leave Earl’s Court every five minutes via Fulham Broadway and Putney Bridge to Southfields and Wimbledon.

Taxis: A taxis rank is located on Church Road outside the AELTC. Thus area becomes extremely busy following the close of play on each day. You may wish to book in advance of the Championships.

Please note: Drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will NOT BE TOLERATED. ICE, in conjunction with all the 3rd parties we work with, has a behavioural management policy & legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed under the influence of alcohol or drugs will not be permitted to enter The Experience Club or AELTC and will be ejected without recompense.

Smart/casual. Sports or cargo shorts, running vests, baseball caps, ripped jeans & trainers are not permitted.

Play: Is scheduled to commence at 13:00. However, the progress of play is dependent on weather, injury etc. AELTC operates a wristband ‘pass out’ system to facilitate re-admission to the ground at Gate 5. It’s vital that you collect a wristband upon exiting Gate 5 and retain your match ticket stub. Re-admission will be denied if you do not collect a wristband when leaving.

Guest Info Grid: As an additional security measure set by the AELTC, ICE are required to provide a full guest list of those attending. We therefore kindly ask you to take a few moments to complete & return the attached guest grid using the information provided on your order confirmation form to J.RINGER@IMPERIAL.EVENTS, confirming the attendees full non-abbreviated names & if any of the guests have any food allergies, intolerances or mobility impairments. The deadline for this information is 2 weeks prior to the start of the event (19.06.17). We will endeavour to meet all your dietary requests if received before this date but please note it may not always be feasible if advised after the deadline.

Hospitality accreditation: will be dispatched in the form of an ETICKET. ETICKETS will be emailed to hosts contracted email addresses approximately 5 days prior to your contracted event date. No hard copies will be posted out for this event. Guests will be required to print off this accreditation and bring it with then on the morning of their contracted event date. Kindly note access to The Experience Club will not be permitted without your E-Ticket. Change of email address: Should you wish for your ETICKETS to be sent to an alternative email address please advise us in writing immediately at HAYLEY@IMPERIAL.EVENTS, who will respond via email once actioned.

ENGLAND VS SOUTH AFRICA – 1ST INVESTEC TEST MATCH

Thursday July 6, 2017

Captian's Lounge, Lord's

Enjoy exquisite cuisine from a Executive Head Chef as a former International Captain hosts you and your guests for the day in this award-winning hospitality venue.

Lord’s Cricket Ground will host the first and last Test matches of the 2017 summer. The first England v South Africa Investec Test Match begins on Thursday 6 July. This will be South Africa’s 17th Test Match at Lord’s respectively.

Kindly note this sheet is created using provisional information. Therefore package content and timings are subject to change. All talent is subject to availability.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Private entrance to the ground.
  • A former international captain as your host for the day.*
  • Private tables of 2, 4, 6, 8 or 10.
  • À la carte menu consisting of breakfast, four-course lunch and afternoon tea.
  • Selected complimentary bar of beers, wines, mainline spirits, Veuve Clicquot and soft drinks.
  • Reserved Mound seats (issued in a minimum of pairs).
  • A commemorative gift for each guest.

*All talent is subject to final availability.

Further Information

09:15
Gates open. Imperial guests are invited to make their way to The Captains Lounge via their allocated private entrance. Kindly quote the company name used at the time of booking and you will be shown to your table for the day.
– Breakfast is served.
11:00
Play starts. Selected complimentary bar of wine and Champagne opens. Kindly make your way to your reserved seats in the Mound Stand.
13:00
A glass of Champagne and four-course lunch is served followed by fresh coffee.
13:40
Play resumes.
15:40
Afternoon tea is served in The Captains Lounge.
16:00
Play resumes.
18:00
Scheduled close of play.
18:30
Selected complimentary bar closes.
19:00
Captain’s Lounge closes. Guests depart.

Travelling to the Ground
Lord’s is very close to the centre of London, just 1.5 miles from Marble Arch and easy to reach by road, tube and bus. It is recommended guests travel by tube to the ground on match days. St John’s Wood is the closet tube station (approximately 5 minutes walk), and Warwick Avenue, Marylebone, Edgware Road and Baker Street are all within 15 minutes walk.
Match tickets
Due to the high demand, for larger groups it is not guaranteed that you will all be seated together for the match. Tickets are issued in minimum of pairs and will be allocated as close together as possible. This does not affect your dining arrangements.
Security
All spectators are reminded that flags, banners, musical instruments and any other articles which may constitute an annoyance to spectators are prohibited. The use of cameras, mobile devices including telephones and other electronic equipment, for recording, transmission etc. is not permitted. Please note that only one bag per person may be brought into the ground so that it may fit comfortably under your seat. Maximum measurements are 45cm x 30cm x 30cm or 18” x 12” x 12”.

Smart casual. Casual trousers, smart jeans and tailored shorts are acceptable. Sports trainers and flip flops are not permitted.

Code of conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into the ground and will be ejected by security without recompense.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to t.evans@imperial.events. The deadline for this information is three weeks prior to the contracted event date.
Event accreditation
Is dispatched approximately a week prior to the event, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

F1 Austrian GP – 3 Night Travel Package

Friday July 7, 2017 - Monday July 10, 2017

Imperial Riding School Renaissance Vienna Hotel, Vienna

This polished hotel, in a former military riding school dating from 1850, is a 2-minute walk from Wien train station and 2.4 km from the museums in the Museums quarter. Featuring modern-chic decor, the stylish rooms have free Wi-Fi, flat-screens and minibars. There’s an elegant restaurant, a tavern-style option and a lobby bar, plus a seasonal BBQ. Other amenities include a sauna and a steam room, as well as an indoor pool and a fitness room. The hotel is a Marriott owned property.

The Red Bull Ring is a breath-taking alpine venue, once home to the daunting Osterreichring, is the spiritual home of motor racing in Austria and has played host to many dramatic races. Fans visiting the circuit can expect to experience wonderful views of the action, with video walls located opposite all grandstands.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flights with British Airways (BA) from London Heathrow (LHR) to Vienna Airport (VIE).
  • Return airport to hotel transfers.
  • 3 Nights accommodation at the 4* Imperial Riding School Renaissance Vienna Hotel with daily breakfast, based on rooms with twin occupancy.*
  • Informal welcome drinks reception on Friday evening.
  • Return hotel/circuit transfers for Saturday & Sunday.
  • Weekend Grandstand ticket – issued in a minimum of pairs.**
  • ATOL protection & levy included.

*Please note hotel ratings are as per the individual hotel. This may not always reflect the same standard as the current UK hotel rating system.
**For larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets will be allocated as close together as possible and a minimum of pairs.

Further Information

07/07/17
Day of UK Departure. Kindly remind your guests that their passports WILL be required upon airport check-in & the return leg in Vienna. Online check in is NOT available pre-event due to the group nature of Imperials bookings. Should you have any specific seating preferences it is suggested that you arrive as early as possible with your guests to aid the check-in staff.
08:05 Guests are invited to arrive at London Heathrow Terminal 3 for check-in.
10:05 Economy class British Airways direct flight BA700 departs London Heathrow Airport for Vienna Airport.
13:25 Flight arrives at Vienna Airport. Once disembarked from the aircraft, guests are to make their way through arrivals for their transfer to Imperial Riding School Renaissance Vienna Hotel. The distance to the hotel is approx 18.6km.
From 15:00 Hotel check in. Kindly note a bag drop will be available as hotel check in is published from 15:00.
– Informal welcome drinks reception within the hotel.
08/07/17
Qualifying Day. Coach transfer to the circuit from your hotel.
14:00 Qualifying race commences.
– Return coach transfer to your hotel.
09/07/17
Race Day. Coach transfer to the circuit from your hotel.
14:00 The Austrian Grand Prix 2017 commences.
– Return coach transfer to your hotel.
10/07/17
Day of Departure.
Prior to 12:00 Hotel check out. You must pay for all of your extras prior to your group coach transfer to the airport.
13:40 Check-in opens at Vienna Airport. Please check departure times in resort for your return airport transfer time.
15:40 Economy class British Airways direct flight BA703 departs Vienna Airport for London Heathrow.
17:10 Arrive at London Heathrow Terminal 3. All guests depart.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including a valid passport, travel insurance and any necessary visas to gain entry to the country are in place prior to departure. It can often take some time to obtain a passport or visa therefore you should apply well in advance. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. Imperial will have no liability to you or any member of your party abroad without the correct travel documentation and you are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. If you are unsure please double check on https://www.gov.uk/foreign-travel-advice/Austria.
Transfers
It is imperative that guests arrive on time for all airport/hotel/circuit transfers during the event. Imperial regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements at their own expense. Should you not be utilising any part of your journey please notify Event Operations in writing, this is especially pertinent for flights. It is standard practice for the carrier to cancel the inbound leg if the outbound is a no show. Kindly note, personal air miles etc cannot be used against an Imperial Group booking.

The information on this sheet is designed on a provisional basis only. Package content and timings are subject to change. All timings quoted are local.

No strict dress code. Dress for comfort and the climate.

Passenger Flight Manifest & Rooming List
Imperial Corporate Events is contractually obliged to provide the carrier with passport details for all travellers well in advance of departure. The attached grid must be completed & returned for all passengers within 24 hours of booking the contracted event date to: eventoperations@imperial.events. Safe receipt of this completed grid will be sent by return of e-mail.

Please make every endeavour to provide us with the correct information as it appears in your guests passport i.e. Stephen not Steve. Late name submissions and changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to passengers being cancelled off the event without consultation. NO CHANGES are possible after the flight is ticketed.
Travel Documentation
Your event accreditation including your Grand Prix tickets will be dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with Royal Mail. Grandstand accreditation strictly cannot be replaced under any circumstances.
Change of address
If you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events who will confirm by return of e-mail once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain.

Coldplay – A Head Full Of Dreams Tour

Tuesday July 11, 2017

South Stand, Principality Stadium, Cardiff.

Since March 2016, the A Head Full Of Dreams Tour has played to 2.5 million people across Latin America, the US and Europe, including four sold-out
nights at London’s Wembley Stadium.

The Telegraph called it “a colourful, vibrant celebration of life”, while the Evening Standard said: “Kings of the stadium…a dazzling slice of pure paradise.”

Kindly note this sheet has been designed using provisional information, package content and timings are subject to change.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Hospitality within a shared suite in the South Stand.
  • Access via dedicated VIP Hospitality gates.
  • Reserved seat directly outside your hospitality facility.
  • Private tables for bookings of 10-12 guests (smaller parties accommodated on a shared basis).
  • Selected complimentary bar of beers, wines and soft drinks.*
  • Pre-concert set dinner served in your box.
  • Commemorative laminate per guest.
  • Post concert complimentary bar of selected beers, wines and soft drinks for one hour.

*Please note that the bar will open 1 hour after the gates open to the general public and will close at the discretion of Principality Stadium.

Further Information

17:00
Gates open to the general public. Imperial guests are invited to make their way through dedicated VIP Hospitality gates and to their allocated hospitality suite as per their concert ticket.
18:00
Selected complimentary bar of beers, wines and soft drinks opens within your hospitality suite.
– Set dinner is served.
– Imperial guests are invited to take their seats for the concert located directly outside their hospitality suite.
20:00 (approx.)
Coldplay live on stage.
– Selected complimentary bar closes.
22:30 (approx)
Concert concludes.
– Post concert selected complimentary bar opens for one hour.
23:30 (approx.)
Post concert bar closes and all guests depart.

Stadium Address
Principality Stadium, Westgate St. Cardiff, CF10 1NS.
By Road
Cardiff’s location on the M4 corridor makes it easily accessible by car and is within two hours drive of London and the East Midlands. There is no dedicated spectator car parking at, or near, the stadium or concert days but there is plenty of parking available in the City Centre itself.
By Train
Cardiff Central is the nearest station to the Stadium and operates mainline services from West Wales, the Midlands, the South Coast and London. Cardiff Queen Street Station is a 15 minute walk to the east of the Stadium and offers local rail services across Cardiff and from the South Wales Valleys. A queuing system is generally in operation at Cardiff Central Station after each event so please check the Arriva Trains website before travelling for further information. When arriving from Cardiff Central station passengers should bear left along Wood Street for Gates 5, 6 and 7 or bear right along Wood Street to Westgate Street for Gates 4, 3, 2 continuing around to Gate 1 on Castle Street.

Smart casual is best advice. Ripped jeans and trainers are not permitted.

Code of conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted into the arena/facility and will be ejected by security without recompense.
Age Restrictions
Children must be accompanied by an adult (18+). Alcohol regulations will be enforced, under 25’s will require valid photographic identification.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to t.evans@imperial.events. The deadline for this information is Wednesday 28th June 2017.
Event accreditation
Dispatched approximately a week prior to the event to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests. Kindly note that due to security reasons Imperial Corporate Events will only dispatch documentation to addresses within Great Britain. If your contracted ticket address is overseas your documentation won’t be sent until an alternative address is provided.
Change of address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to Hayley@imperial.events who will respond once actioned.

F1 British GP – Porsche Club

Friday July 14, 2017 - Monday July 17, 2017

Qualifying & Race Day (2 Day Package)

Silverstone is one of the fastest circuits in the Grand Prix world and never fails to provide an engaging and dramatic atmosphere. Promising; high-speed pursuits, magical overtaking, exquisite cornering and most importantly, flat out power.

Put together the world leaders in exquisite engineering at Porsche with the masters of thrilling events at Silverstone and the spectacular result is the Porsche Hospitality Experience. The atmospheric roof terrace of the Porsche Experience Centre and panoramic views of the Hangar Straight are sure to keep your guests on top of the action.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Admission to Silverstone Circuit including: General admission & Porsche hospitality.
  • Reserved grandstand seat – issued in a minimum of pairs.
  • Roof terraced viewing area.
  • Private tables for bookings of 8, 10 or 12 guests (smaller groups on a shared basis).
  • Complimentary bar of selected champagne, beers, wines and soft drinks.
  • Hot breakfast, buffet lunch and afternoon tea.
  • Souvenir race programme & Silverstone FM Radio per person*
  • Car parking (1 pass per 2 guests booked).Hostess service.*

*Your radio and radio will be given out at your hospitality facility.

Further Information

Qualifying Day – 2nd July 2016

08:00 Hospitality facility opens.

08:30 Breakfast is available.

10:00 – Practice Race 3 commences.

10:30 Selected complimentary bar of champagne, beers, wines and soft drinks opens.

11:30 Lunch is served.

13:00 Formula 1 British Grand Prix 2016 Qualifying race commences.

15:00 Afternoon tea is served.

17:35 Last orders at the bar.

18:05 Hospitality facility closes and all guests depart.

Race Day – 3rd July 2016

08:00 Hospitality facility opens.

08:30 Breakfast is available.

10:30 Selected complimentary bar of champagne, beers, wines and soft drinks opens.

11:30 Lunch is served.

13:00 Formula 1 British Grand Prix 2016 commences.

14:30 Afternoon tea is served.

15:30 Last orders at the bar.

16:00 Hospitality facility and bar closes and all guests depart.

Smart/Casual – Please do not wear sportswear, ripped jeans or trainers.
  • Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is Friday 6th February 2015.
  • Event accreditation: Your hospitality passes and match tickets will be dispatched approximately 1 week prior to the event, upon receipt of full payment to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event documentation to your invited guests. Hospitality passes and match tickets strictly cannot be replaced if lost, stolen or damaged. You will not be granted access into the stadium without your match ticket and hospitality pass.
  • Change of address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is provided.
  • On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs.

F1 BRITISH GP- SILVERSTONE 6 QUALIFYING DAY

Saturday July 15, 2017

F1 drivers call the British Grand Prix at the iconic Silverstone circuit ‘insanely fast’. We simply call it one of the world’s greatest sporting events. Throw in a great weekend-long party and the race is on. Watch the drama unfold on the track from one of our prime viewing terraces or take advantage of the ever popular grandstand that offers panoramic views of no fewer than six corners, which include – Maggots, Becketts, Farm Curve, The Loop and Aintree. Silverstone Six Hospitality is now established itself as a popular location where guests can savour the atmosphere and revel in the delights of traditional hospitality.

PROVISIONAL & SAMPLE PACKAGE CONTENT

• Reserved uncovered grandstand seat – issued in a minimum of pairs.
• Terraced viewing area.
Private tables for bookings of 8, 10 or 12 guests (smaller groups on a shared basis).
• Hot breakfast on arrival.
•Complimentary bar of selected champagne, mainline spirits, beers, wines and soft drinks.
• Buffet lunch.
• Afternoon tea.
• Souvenir race programme & Silverstone FM Radio*
• Car parking (1 pass per 2 guests booked).
• Hostess service.

Further Information

08:00 Guests are invited to make their way to the Silverstone Six hospitality village.
08:30 Hot breakfast is available.
10:30 Complimentary bar of selected champagne, mainline spirits, beer, wine and soft drinks opens.
11:30 Buffet lunch is available.
13:00 2017 British Grand Prix Qualifying race commences.
15:00 Afternoon tea is available
17:05 Last order at the bar.
18:05 Hospitality suite closes, all guests depart.

Vehicle pass: Please ensure guests have their circuit admission & vehicle passes ready on arrival at the circuit to show to security. Passes are to be securely fixed to the windscreen on arrival &
admission tickets kept on you at all times to present to security.

Parking: Please note the SILVERSTONE EAST ENTRANCE CAR PARK is not located within Silverstone Circuit. Please use the directions provided in your packs. DO NOT follow any satellite system which
will send you to the wrong location. All hospitality car parking is via the EAST Entrance, located in car park 26. Guests will be directed via internal signage and vehicle parking attendants. We recommend that guests, who are booked into Silverstone Six Hospitality Village, walk from their cars through gate 6, proceed under Copse Tunnel (opposite the car park) and follow signage on foot for Silverstone Six Hospitality, located on the left-hand side. Upon arrival at Silverstone Six please proceed to your designated suite, as indicated on your hospitality laminate, providing your company name used at the time of booking to reception, you will then be shown to your table for the day. As an additional security measure, guests will also be issued with a wristband to wear for the duration of
the event.

The dress code for this event is smart / casual. Sportswear, ripped jeans and trainers are not permitted. The Grand Prix is a rain or shine event, please dress accordingly for the weather

Please note drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. Silverstone Six with Imperial support has a behavioural management policy and to help provide all clients with an outstanding experience; clients deemed too intoxicated can be refused service or invited to depart the facility. It is the ticket holder’s responsibility to ensure that all guests behave responsibly.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks before the event date.

Event accreditation: Is dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately to hayley@imperial.events, who will respond once actioned. Due to security reasons, final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

F1 British GP – Drivers’ Lounge

Sunday July 16, 2017

Drivers' Lounge

Silverstone is one of the fastest circuits in the Grand Prix world and never fails to provide an engaging and dramatic atmosphere. Promising; highspeed pursuits, magical overtaking, exquisite cornering and most importantly, flat out power.

The biggest motorsport event in the UK calendar, loved by drivers and fans alike and one of the world’s premier motor racing events. Here we have the latest, most exciting trackside hospitality offer! Stunning views of Stowe corner through to Vale from a private outdoor terrace and VIP grandstand, this ‘new for 2015’ modern facility is all about racing – the spirit of the British Grand Prix captured in a dynamic environment dedicated to the thrill and excitement of F1. With a relaxed lounge/bar style and unreserved seating, you’re free to move and mingle through a range of interactive experiences. Huge video screens within the venue will show all the action.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Admission to Silverstone Circuit including: General admission & Drivers Lounge hospitality.
  • Trackside view, adjoining terrace and unreserved grandstand seat.
  • Informal dining and relaxed sociable atmosphere with unreserved seating.
  • All day grazing menu and wandering food theatre including breakfast, lunch and afternoon tea.
  • Complimentary bar of selected champagne, mainline spirits, beers, wines and soft drinks.
  • Giant viewing screen opposite your terrace.
  • Interactive entertainment including simulators.
  • Souvenir race programme & Silverstone FM Radio per person*
  • Live DJ & Driver interviews.
  • Car parking (1 pass per 2 guests booked).

Further Information

08:30 Guests are invited to make their way to the Drivers Lounge at Lakeside. Breakfast will be available on arrival.

10:30 Complimentary bar of selected champagne, beer wine, mainline spirits and soft drinks opens.

11:30 Lunch is available.

13:00 2016 Formula 1 British Grand Prix 2016 commences.

14:30 Afternoon tea is available.

15:30 Last orders at the bar.

16:00 Hospitality area and bar closes and all guests depart.

Silverstone is conveniently situated right in the heart of the UK, approximately 90 minutes north of central London and 60 minutes south of Birmingham. Road access is exceptionally easy along the A43 dual carriageway from either the M40 or M1.

By public transport, the nearest stations are Northampton, Banbury or Milton Keynes, both of which offer fast connections to destinations throughout the country.

Smart/Casual – Please do not wear sportswear, ripped jeans or trainers.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to the contracted event date.

Event accreditation: Is dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

F1 British GP – Silverstone Six

Sunday July 16, 2017

Silverstone Six

F1 drivers call the British Grand Prix at the iconic Silverstone circuit ‘insanely fast’. We simply call it one of the world’s greatest sporting events. Throw in a great weekend-long party and the race is on.

Watch the drama unfold on the track from one of our prime viewing terraces or take advantage of the ever popular grandstand that offers panoramic views of no fewer than six corners, which include – Maggots, Becketts, Farm Curve, The Loop and Aintree. Silverstone Six Hospitality is now established itself as a popular location where guests can savour the atmosphere and revel in the delights of traditional hospitality.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Admission to Silverstone Circuit including: General admission & Silverstone Six hospitality.
  • Reserved uncovered grandstand seat – issued in a minimum of pairs.
  • Terraced viewing area.
  • Private tables for bookings of 10 or 12 guests (smaller groups on a shared basis).
  • Hot breakfast on arrival.
  • Complimentary bar of selected champagne, mainline spirits, beers, wines and soft drinks.
  • Buffet lunch.
  • Afternoon tea.
  • Souvenir race programme & Silverstone FM Radio*
  • Car parking (1 pass per 2 guests booked).
  • Hostess service.

*Your programme and radio will be given out on the day. Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

Further Information

08:00 Guests are invited to make their way to the Silverstone Six hospitality village.
08:30 Hot breakfast is available.
10:30 Complimentary bar of selected champagne, mainline spirits, beer, wine and soft drinks opens.
11:30 Buffet lunch is available.
13:00 2017 British Grand Prix Race commences.
15:30 Afternoon tea is available
17:05 Last order at the bar.
18:05 Hospitality area & bar closes. All guests depart the track.

Vehicle pass
Please ensure guests have their circuit admission & vehicle passes ready on arrival at the circuit to show to security. Passes are to be securely fixed to the windscreen on arrival & admission tickets kept on you at all times to present to security.
Parking
Please note the SILVERSTONE EAST ENTRANCE CAR PARK is not located within Silverstone Circuit. Please use the directions provided in your packs. DO NOT follow any satellite system which will send you to the wrong location. All hospitality car parking is via the EAST Entrance, located in car park 26. Guests will be directed via internal signage and vehicle parking attendants.

We recommend that guests, who are booked into Silverstone Six Hospitality Village, walk from their cars through gate 6, proceed under Copse Tunnel (opposite the car park) and follow signage on foot for Silverstone Six Hospitality, located on the left hand side. Upon arrival at Silverstone Six please proceed to your designated suite, as indicated on your hospitality laminate, providing your company name used at the time of booking to reception, you will then be shown to your table for the day. As an additional security measure guests will also be issued with a wristband to wear for the duration of the event.

Smart / casual. Sportswear, ripped jeans and trainers are not permitted. The Grand Prix is a rain or shine event, please dress accordingly for the weather.

Please note drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. Silverstone Six with Imperial support, has a behavioural management policy and to help provide all clients with an outstanding experience; clients deemed too intoxicated can be refused service or invited to depart the facility. It is the ticket holder’s responsibility to ensure that all guests behave responsibly.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks before the event date.
Event accreditation
Is dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

British Open Golf 2017 – Onboard The Belmond Northern Belle

Friday July 21, 2017

Royal Birkdale Golf Course

Royal Birkdale will host The Open for the tenth time in 2017. The course was first established in 1889, but was extensively redesigned in 1922 by Fred Hawtree and JH Taylor to create the current layout, which winds its way through the sand dunes towering over each of the fairways.

Belmond Northern Belle, evokes the style of the ‘Belle’ trains of the 1930’s, is the first classic train of the century providing a unique and original setting for all kinds of business events and social occasions. Aboard its gleaming carriages, your guests can enjoy excursions to charming towns and historic cities from stations throughout the UK.

Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Reserved seat on the Belmond Northern Belle.
  • A welcoming Bellini served upon boarding.
  • Three course set brunch followed by tea and coffee served on the outward
    journey.
  • Return Ormskirk Station/Royal Birkdale Golf Club coach transfers.
  • Royal Birkdale Golf Club admission ticket.
  • A welcoming glass of champagne served with canapés.
  • A set four course dinner served with half a bottle of selected house wine on the
    return train journey.
  • Full cash bar to purchase additional drinks onboard throughout.
  • Coffee and tea available.
  • Hostesses and Event Managers in attendance.

Further Information

06:45
Guests are invited to arrive at a London Train Station.
07:00
Train departs a London train station for Ormskirk Station. A welcoming Bellini is served on boarding the Northern Belle followed by a three course set brunch. A cash bar facility is also available, should you wish to purchase additional drinks.
11:20 (approx)
Belmond Northern Belle arrives into Ormskirk station.
– Guests disembark the train for their coach transfer to Royal Birkdale Golf Club. Day spent at guests leisure around the course.
– Guests depart Royal Birkdale Golf Course and make their way to the coach park for their return coach transfer to Ormskirk train station.
18:30
Belmond Northern Belle departs Ormskirk train station. Whilst on board, guests will be served a chilled glass of champagne and canapés. Followed by a four-course set meal, half a bottle of selected wine per person and tea/coffee.
23:00 (approx)
Belmond Northern Belle arrives at a London train station and all guests depart.

Guests are invited to make their way to a London Train Station approximately 15 minutes before departure. Please look out for the Imperial Event Managers & Belmond Northern Belle Staff at the station and the main departure board for the confirmed platform number for the private charter. It is imperative that guests arrive on time for all transfers during the event. Please ensure both you and your invited guests familiarise yourself with the return coach timings specified on your itinerary as none of the coach transfers are able to wait for late comers. ICE regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements to the destination at their own expense.

Please note that the Belmond Orient Express Nothern Belle Operates within the constraints of the National Rail Network and that delays can occur because of unforeseen circumstances. Timings and stations are provisional only and cannot be guaranteed – please bear this in mind when making plans for connections.

Guests are encouraged to dress smartly for the Orient Express, however attire at the Royal Birkdale Golf Course should be weather orientated.

Code of Conduct
Please note drunkenness, rowdy, unruly, disruptive behaviour or intimidating other clients and or staff will not be tolerated. Imperial Corporate events in conjunction with all the third parties we work with, has a behavioural management policy and legal obligation to help provide all clients with an outstanding experience and staff with a safe working environment. Clients deemed intoxicated or under the influence of drugs will not be permitted onto Belmond Orient Express Northern Belle or Royal Birkdale Golf Course and will be ejected by security without recompense.

Allergies/Intolerances/Wheelchair users
Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to eventoperations@imperial.events. The deadline for this information is three weeks prior to your contracted event date.
Event accreditation
Is dispatched approximately 5 to 7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail.
Change of ticket address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately to hayley@imperial.events, who will respond once actioned. Due to security reasons final event documentation will only be sent to addresses within Great Britain. If the contracted ticket address is overseas, your documentation won’t be sent until an alternative address is received.

F1 HUNGARIAN GP – 3 NIGHT TRAVEL PACKAGE

FRIDAY JUNE 23, 2016 - SUNDAY JUNE 25, 2017

Friday July 28, 2017 - Monday July 31, 2017

Mamaison Hotel Andrassy, Budapest & Hungaroring Circuit.

Welcome to Mamaison Hotel Andrassy Budapest. This upscale boutique hotel is located in the historic Andrássy Avenue, also known as the Champs Élysées of Budapest and a UNESCO World Heritage site. You’ll enjoy being a 5 minute walk away from Heroes’ Square and about 3km from the popular Váci Boulevard with its many shops and restaurants. In the nearby surrounds, the Széchenyi thermal baths are the perfect place to relax. Our quality accommodation, remaining faithful to the Bauhaus style, spoils you with free Wi-Fi, 68 stylish rooms and suites, modern comforts, gourmet breakfast, a restaurant and lounge.

The Hungaroring is 1 of the most complicated driving tracks in the F1 calendar and is guaranteed to be a spectacular. This travel package is a must for any F1 fan!

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return direct economy class flights with Ryanair from a London Stansted (STN) to Budapest Airport (BUD).
  • Return airport to hotel group coach transfers.
  • 3 nights’ accommodation at the 4* Mamaison Hotel Andrassy, Budapest in a standard room with breakfast, based on twin occupancy.
  • Weekend Gold 4 grandstand ticket – issued in a minimum of pairs.
  • Return hotel to circuit group coach transfers on qualifying & race day only (Saturday/Sunday).
  • ATOL protection.

Further Information

28/07/17
UK Day of Departure.
08:30 Economy class Ryanair flight departs STN for BUD.
11:55 Flight arrives at BUD. Group coach transfer to Mamaison Hotel Andrassy: Andrássy út 111, H-1063 Budapest.
From 15:00 Hotel check in. Kindly note a bag drop will be available as hotel check-in is advertised from 15:00. Day & evening at leisure.
29/07/17
F1 Magyar Nagydij Qualifying day. Return group coach transfer from hotel to the circuit.
30/07/17
F1 Magyar Nagydij Race Day.Return group coach transfer from hotel to the circuit.
31/07/17
Budapest Day of Departure.
Prior to 12:00 Noon Hotel Check-out. You must pay for all your extras prior to the group return coach departing for BUD.
15:35 Economy class Ryanair flight departs BUD for STN.
17:10 Flight arrives at STN. All guests depart.

Travel Documentation
It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests to ensure they are aware: https://www.gov.uk/foreign-traveladvice/ hungary.
Flights
Imperial Corporate Events regrets to inform you that should guests arrive late for any of the scheduled flights or transfers, they will be asked to make their own travel arrangements at their own expense. If you are not utilising the outbound flight element of the package please consider it is standard airline policy to cancel the inbound leg as the outbound leg is classified as a ‘No Show’.
Baggage
Standard airline restrictions will apply. 1 piece of hold luggage per person with a maximum weight of 15KG.

Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change. All timings quoted are local.

There is no strict dress code. Please dress for comfort and climate

GP Tickets
Due to high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible. Please dress for comfort and climate.
Behaviour
Please note drunkenness, rowdy behaviour or intimidating other clients will not be tolerated. The airline, hotel & circuit with ICE support has a behavioural management policy & to help provide all clients with an outstanding experience; clients deemed intoxicated will not be permitted entry or boarding & will be ejected by security without recompense.

Passenger Flight Manifest Grid
We are contractually obliged to provide the carrier with passport details for all travellers well in advance of departure prior to a deadline set by the airline. Therefore the attached grid must be completed & returned within 24 hours of the booking to: eventoperations@imperial.events. Please make every endeavour to provide us with the correct information as it appears in your guests passport. Name changes or spelling alterations will be charged to you at the standard airline rate at the time of the amendment, if at all feasible. Any late entries will regretfully lead to being cancelled off the event without consultation.
Event accreditation including GP tickets
is dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the RM.
Change of Address
Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event at hayley@imperial.events who will confirm receipt once actioned. Due to security, final packs will only be sent to addresses in Great Britain.GP Tickets strictly cannot be replaced under any circumstances.

Cowes Week Hospitality Package

Saturday July 29, 2017 - Saturday August 5, 2017

COWES WEEK HOSPITALITY PACKAGE

Cowes week is a key part of the British Sporting calendar, taking place in early August each year. The event is a great mix of competitive sailing and a vibrant social scene, and has evolved enormously since the early days; it now attracts up to 1,000 competing boats, around 8,500 competitors and at least 100,000 visitors. There are individuals racing who show incredible courage in the face of adversity; sailors who are blind, limbless, or paralysed competing alongside their able-bodied peers.

This unique Cowes Week Sailing Hospitality Package is a must for any sailing fan or for those who would like to experience the thrill of the Aberdeen Assed Managment Cowes Week first hand.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Charter of a Sunsail F20 for up to 10 guests with a Skipper and 1st Mate.
  • Race entre fees into the Sunsail F20 class race.
  • Fuel and wet weather gear for each crew member.
  • Breakfast bap with tea/coffee upon arrival.
  • Racing tuition and safety briefing.
  • Packed lunch and soft drinks on board.
  • Full changing facilities provided in the clubhouse.

Further Information

08:45 Upon arrival in Cowes – Isle of Wight, guests will go directly to the Sunsail reception and quote the company name the booking was originally made under. You will then be introduced to your Skipper who will show you to your yacht. Please collect your ticket for your breakfast bap and tea or coffee from the Sunsail reception on the balcony.

09:30 The daily race briefing commences on the balcony of the Events Centre.

10:00-16:00 The Sunsail First Match 40 Class commences, and guests are invited onto the water to either race or train.

11:50-12:30(approx) The F40 race begins. A packed lunch and soft drinks are available.

16:00(approx) Return to Cowes Yacht Haven for team results.

17:00-17:30 Prize giving ceremony for the day’s winning crews with a complimentary drink to toast.

18:50 The Red Arrows display commences. Live entertainment and pop-up night bars will be open until late.

23:45 The last Red Jet Ferry back to Southampton departs.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to t.evans@imperial.events The deadline for this information is 3 weeks prior to the event.

Event accreditation: Is dispatched approximately 5-7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event accreditation to your guests. Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing immediately to hayley@imperial.events who will respond once actioned.

Attire should be weather oriented. Please note wet weather gear is included in your charter package. For hygiene reasons, sailing footwear is not hired out. Jeans are not recommended, as they take a long time to dry. Please pack your kit in a soft holdall as there is limited space for storage on board. Please note that for security reasons and limited storage we are unable to store any personal belongings.

F40 & Crew: The crew are based in the Events Centre at Cowes Yacht Haven for the duration of the event and will have a daily race briefing on the morning as well as prize giving in the afternoon on the balcony of the Events Centre. During Cowes Week, Sunsail will have a shore-based support team and a technical support team dedicated to keeping your crew racing should any problems occur or for
general questions. Should you wish to use the plug sockets on board please be aware that you will need to bring EU plug adapters as the boats have 2 pin plug sockets.

On the day: To ensure that your event goes accordingly please familiarise yourself with the important information included in your final packs. We suggest you arrange to meet your guests in the hospitality facility.

Allergies/Intolerances/Wheelchair users: Should these be applicable to any of your invited guests, please complete & return the attached guest information grid to t.evans@imperial.events The deadline for this information is 3 weeks prior to the event.

Event accreditation: Is dispatched approximately 5-7 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. The same method should be used if forwarding event accreditation to your guests.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address,
please advise us in writing immediately to hayley@imperial.events who will respond once actioned.

F1 Belgian GP – Hilton Brussels

Please note all package details are provisional and subject to change.

Friday August 25, 2017 - Sunday August 27, 2017

3 Night Travel Package - Hilton Brussels City

Drivers and fans alike love the Belgian Grand Prix. Since inception, Spa-Francorchamps has been famous for its unpredictable driving conditions. It is one of the most challenging race tracks in the world, mainly due to its fast, hilly and twisty nature. Spa is a favourite circuit of many racing drivers and fans. Spa Francorchamps is a must-visit circuit, an all-time great for many drivers, offering sustained high speeds, dramatic swoops and challenging corners like the awesome Eau Rouge.

The Hilton Brussels City hotel is a popular choice for more reasons than just its proximity to some of the city’s most famous attractions, busiest transport hubs and biggest businesses. Wireless internet access throughout, a 24-hour business center and a large work station in every room will keep you connected and productive throughout your stay. After a long day spent working or exploring all that Brussels has to offer, you can rejuvenate in the Scandinavian Wellness and Health Club. Work out in the fitness center or just luxuriate in the sauna and steam room. Those who prefer a different way of unwinding can sip on a cold Belgian Beer in the Bien Belge Living Lounge located in the hotel lobby. This popular Brussels restaurant and bar serves modern cuisine influenced by Belgian traditions and has an extensive wine list. All rooms and suites are tastefully decorated in a contemporary and fresh style and allow you to feel at home as you refresh in your marble bathroom, watch a film on the flat-screen television or connect your Mp3 player to the alarm clock and listen to your favorite album.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return standard class Eurostar London St Pancras to Brussels (issued in a minimum of pairs).
  • Return Eurostar/hotel coach transfers.
  • 3 nights 4* accommodation in the Hilton Brussels City with breakfast based on twin occupancy in a standard room*
  • Saturday & Sunday return hotel/ circuit transfers.
  • 3 day Francochamps Grandstand seat (allocated in a minimum of pairs).
  • Ear plugs, ICE lanyard and clear ticket wallet.
  • ATOL protection.

Hotel ratings are as per the individual hotel. This may not always reflect the same standard as the current UK hotel rating system.

Please note: Items of personal consumption are not included in the cost of your package.

Further Information

Friday 21st August – UK Departure

13:04 Eurostar Standard class check-in at St Pancras International train station, London. You are advised to check-in a minimum of 60 minutes before train departure to allow time for security procedures.

14:04 Eurostar departs London St Pancras.

17:05 Arrive Brussels Midi. Coach transfer to Hilton Brussels City, Place Rogier 20, Brussels, 1210, Belgium.

19:30 Join your fellow F1 enthusiasts this evening for informal drinks at the Hilton Brussels City in the Elizabeth Room.

Saturday 22nd August – Qualifying Day

07:45 Coach transfer to the circuit from hotel.

11:00 Practice 3.

14:00 Qualifying Race.

18:30 Return coach transfer from circuit to hotel.

Sunday 23rd August – Race Day

07:45 Coach transfer to the circuit from hotel.

12:30 Driver Track Parade.

14:00 Formula 1 Belgian Grand Prix .

17:00 Return coach transfer from circuit to hotel.

Monday 24th August – Day of Departure

13:30 Coach transfer to Eurostar Brussels Terminal.

14:52 Depart Brussels Midi.

16:03 Arrive London St Pancras & all guests depart.

The Grand Prix is a rain and shine event, therefore please dress accordingly for these conditions and comfort.

Guest Names & Rooming List: Please complete and return the attached rooming grid to eventoperations@break-the-ice.co.uk. The deadline for this information is eight weeks prior to the event date. It is your own responsibility to organise adequate travel insurance and to ensure that those travelling have a valid passport and necessary visa’s to gain entry to the country.

Baggage: Each guest is entitled to take onboard two medium sized items (85cm at their maximum length) plus 1 small item of hand luggage. There aren’t any weight restrictions providing your items don’t exceed the 85cm in length. Any baggage exceeding this allowance will incur an extra baggage charge and will have to be transported by Eurostar registered baggage service.

Event accreditation: Is dispatched approximately a week prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. If you are unsure of the address listed against you please check your EchoSign contract.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to Hayley Bent – h.bent@break-the-ice.co.uk, who will confirm by return of email once auctioned.

On the event: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. ICE regrets to inform passengers

F1 Belgian GP – Marriott Brussels

PLEASE NOTE ALL PACKAGE DETAILS ARE PROVISIONAL AND SUBJECT TO CHANGE

Friday August 25, 2017 - Monday August 28, 2017

3 Night Travel Package – Marriott Brussels Hotel

Drivers and fans alike love the Belgian Grand Prix. Since inception, Spa-Francorchamps has been famous for its unpredictable driving conditions. It is one of the most challenging race tracks in the world, mainly due to its fast, hilly and twisty nature. Spa is a favourite circuit of many racing drivers and fans. Spa Francorchamps is a must-visit circuit, an all-time great for many drivers, offering sustained high speeds, dramatic swoops and challenging corners like the awesome Eau Rouge.

Explore Belgium’s capital when you stay at Brussels Marriott Hotel, one of the most beautiful hotels in central Brussels. This historic city is steeped in rich culture that has been evolving for more than 1,000 years. With French and Flemish influences, famed institutions, museums and architectural marvels, Brussels evokes vast international appeal. The Brussels hotel’s ideal location downtown is within walking distance of renowned landmarks including the Grand Place and Mont des Arts. Built where an island once stood in a flowing river, our hotel’s setting in downtown Brussels offers modern accommodations in a historic building. The guest rooms feature plush Marriott bedding with down comforters, duvets and luxury pillows to cradle you every night. Guests can stay connected with our downtown Brussels hotel’s in-room work desks and high-speed Internet. When it is time to dine, the Midtown Bar & Grill specializes in U.S. prime beef steaks, seafood and seasonal dishes using local Belgium ingredients.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return standard class Eurostar London St Pancras International to Brussels Midi Station (issued in a minimum of pairs)
  • 3 nights 4* accommodation in the Brussels Marriott Hotel with breakfast based on twin occupancy in a standard room*
  • 3 day Grandstand seat (allocated in a minimum of pairs).
  • Saturday & Sunday return hotel/ circuit transfer.
  • Ear plugs, ICE lanyard and clear ticket wallet.
  • ATOL protection.

* Hotel ratings are as per the individual hotel. This may not always reflect the same standard as the current UK hotel rating system.

Please note: Items of personal consumption are not included in the cost of your package.

Further Information

Friday 21st August – Departure

Eurostar Standard class check-in at St Pancras International train station, London. You are advised to check-in at least 60 minutes before train departure to allow time for security procedures.

12:58 Eurostar departs London St Pancras International.

16:08 Arrive Brussels Midi Station. Guests are invited to make their way to their hotel: Brussels Marriott Hotel: Rue Auguste Orts 3-7/Grand Place Brussels 1000 Belgium.

18:00 Welcome drinks.

Saturday 22rd August – Qualifying Day

07:15 Coach departs for transfer to circuit.

11:00 Practice 3.

14:00 Qualifying Race.

18:30 Coach departs for transfer to hotel.

Sunday 23rd August – Race Day

07:15 Coach departs for transfer to circuit.

14:00 Race commences.

17:00 Coach departs for transfer to hotel.

Monday 24 h August – Departure

12:00 Hotel check-out.

18:56 Depart Brussels Midi.

19:57 Arrive London St Pancras International and all guests depart.

The Grand Prix is a rain and shine event, therefore please dress accordingly for these conditions and comfort.

Guest Names & Rooming List: Please complete and return the attached rooming grid to eventoperations@break-the-ice.co.uk. The deadline for this information is eight weeks prior to the event date. It is your own responsibility to organise adequate travel insurance and to ensure that those travelling have a valid passport and necessary visa’s to gain entry to the country.

Baggage: Each guest is entitled to take onboard two medium sized items (85cm at their maximum length) plus 1 small item of hand luggage. There aren’t any weight restrictions providing your items don’t exceed the 85cm in length. Any baggage exceeding this allowance will incur an extra baggage charge and will have to be transported by Eurostar registered baggage service.

Event accreditation: Is dispatched approximately a week prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the Royal Mail. If you are unsure of the address listed against you please check your EchoSign contract.

Change of ticket address: Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event to Hayley Bent – h.bent@break-the-ice.co.uk, who will confirm by return of email once auctioned.

On the event: To ensure that your event goes accordingly please familiarise yourself with the important information included as above & in your final packs. ICE regrets to inform passengers

F1 BELGIAN GP – MERCURE BRUSSELS

PLEASE NOTE ALL PACKAGE DETAILS ARE PROVISIONAL AND SUBJECT TO CHANGE

Friday August 25, 2017 - Monday August 28, 2017

3 NIGHT TRAVEL PACKAGE - MERCURE BRUSSELS CENTER LOUISE HOTEL

Drivers and fans alike love the Belgian Grand Prix. Since inception, Spa-Francorchamps has been famous for its unpredictable driving conditions. It is one of the most challenging race tracks in the world, mainly due to its fast, hilly and twisty nature. Spa is a favourite circuit of many racing drivers and fans. Spa Francorchamps is a must-visit circuit, an all-time great for many drivers, offering sustained high speeds, dramatic swoops and challenging corners like the awesome Eau Rouge.

Mercure Brussels Center Louise Hotel is a contemporary, modern looking hotel at the heart of Brussels commercial district. It is just fifteen minutes from the airport and walking distance from many of the cities splendid touristic attractions.

PROVISIONAL & SAMPLE PACKAGE CONTENT

  • Return Eurostar London St Pancras International to Brussels standard class travel (allocated in a minimum of pairs).
  • 3 nights 4* accommodation in the Mercure Brussels Centre Louise Hotel with a breakfast buffet based on twin occupancy in standard room*
  •  Return Eurostar Terminal transfers by coach.
  • Weekend Grandstand Ticket – Silver: Francorchamps (issued in a minimum of pairs).
  • Saturday & Sunday return circuit transfers.
  • ATOL Levy.

*Hotel ratings are as per the individual hotel. This may not always reflect the same standard as the current UK hotel rating system.

**Please note the information on this sheet is designed on a provisional basis only. Package content and timings are subject to change.

Please note: Items of personal consumption are not included in the cost of your package.

Further Information

21.08.2015: Depart UK – Eurostar Standard class check-in at St Pancras International train station, London.
22.08.2015: Qualifying Race / evening at leisure.
23.08.2015: Race Day / evening at leisure.
24.08.2015: Depart Brussels.

Travel Documentation: It is the responsibility of the host & their individual guests to ensure any relevant travel documentation including valid visas are in place prior to departure. Any incorrect travel documentation will mean travel may be prohibited by the appropriate authorities. You are liable to pay any costs, which ICE incurs through assisting you because of any such failure on your part. Please be advised that it is your responsibility to arrange travel insurance for yourself and pass on this information to your guests.

Transfers: It is imperative that guests arrive on time for return Eurostar/hotel/circuit transfers during the event. Imperial regrets to inform you that should guests arrive late for any of the scheduled transfers, they will be asked to make their own travel arrangements at their own expense. Should you not be utilising any part of your journey please notify the Event Operations Department in writing, this is especially pertinent for flights.

Tickets: Due to the high demand, for larger groups it is not guaranteed that you will all be seated together in the circuit. Tickets are issued in a minimum of pairs and will be allocated as close together as possible.

The Grand Prix is a rain and shine event, therefore please dress

Baggage: Each guest is entitled to take onboard two medium sized items (85cm at their maximum length) plus 1 small item of hand luggage. There aren’t any weight restrictions providing your items don’t exceed the 85cm in length. Any baggage exceeding this allowance will incur an extra baggage charge and will have to be transported by Eurostar registered baggage service.

Guest names and rooming list details: Please complete and return the attached rooming grid to eventoperations@imperial.events. The deadline for this information is a minimum of eight weeks prior to the event date. Name changes or spelling alterations will be charged to you at the standard Eurostar rate at the time of the amendment, if at all feasible. This can often be an expensive exercise, therefore please make every endeavour to provide us with the correct information. It is your own responsibility to organise adequate travel insurance and to ensure that those travelling have a valid passport and necessary visa’s to gain entry to the country.

Event accreditation: Is dispatched approximately 5 days prior to the event, to your contracted ticket address, via Royal Mail Special Delivery, therefore a signature will be required upon receipt. If a signature is not available it is your responsibility to arrange re-delivery with the RM. Should you wish for your accreditation to be sent to an alternative address, please advise us in writing no later than two weeks prior to the event – hayley@imperial.events. Due to security, final packs will only be sent to addresses in Great Britain.

F1 Italian GP – Raddison Blu- Milan

Friday September 1, 2017 - Monday September 4, 2017

3 Night Travel Package – Raddison Blu- Milan

Monza is regarded by many as the embodiment of Formula One racing. Not only is it a fantastic example of a track that combines speed with skill, it also has a heart and soul of its own. It has seen some of the finest races of all time, but also some of the sports worst accidents. The names of great drivers and the sounds of the engines from years gone by linger in the grand old trees surrounding the track in the royal park. The list of famous victories and horrifying crashes is long, and all combine to make Monza one of the most magical places on the Formula One calendar.

Close to the city center, the Radisson Blu Milan is easily accessible from either Linate or Malpensa airport, and nearby rail transportation makes it easy to reach attractions and businesses. The hotel has spacious 250 rooms and suites exhibit a tasteful blend of Italian and Indonesian design. Each room includes thoughtful amenities, such as individual climate control, Free high-speed, wireless Internet and 24-hour room service.

Named for Italy’s ultimate Renaissance man, Leonardo Restaurant uses locally sourced ingredients to create authentic yet fresh Italian dishes paired with carefully chosen wines. The Lobby Bar is a stylish, convenient place to meet for cocktails or a nightcap. The health club at this Milan hotel